A. CLOSED MEETING (551.071/.072/.074/.082)

1. Resignations/Terminations/Settlements/Non-Renewals

2. Appointments/Reassignments

3. Requests for Leave of Absence

4. Consultation with Board Attorney

5. Other Items Concerning Personnel

EXPLANATION

Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be distributed to you at the meeting.

If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.

ACTION

The Board is requested to approve all personnel items as presented.

CONSENT ITEM # 1

Approval of Minutes for November 13, 2007, November 15, 2007, December 4, 2007, December 6, 2007, and December 13, 2007

EXPLANATION

The Board of Trustees met in regular session on November 13, 2007 and in special session on November 15, 2007, December 4, 2007, December 6, 2007, and December 13, 2007. On the following pages, please find the minutes for the November 13, 2007, November 15, 2007, December 4, 2007, December 6, 2007, and December 13, 2007 sessions for your review.

ACTION

The Board of Trustees is requested to approve the minutes of November 13, 2007, November 15, 2007, December 4, 2007, December 6, 2007, and December 13, 2007 as presented.

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

NOVEMBER 13, 2007

The Board of Trustees of the White Settlement Independent School District met in regular session on November 13, 2007 at 7:00 p.m. in the Board Room of the WSISD Administration Building.

Members Present

Mr. Randy Armstrong, Ms. Lori Ball, Ms. Melissa Brown, Mr. Phil Jennings, Mr. Tony Keeton, and Ms. Becky Simmons

School Officials Present

Ms. Audrey Arnold, Mr. J. B. Morgan, Ms. Stacey Adrian, Mr. David Bitters, Mr. Dale Brock, and Mr. Frank Molinar

Following roll call, the Board convened in closed meeting at 5:30 p.m.

Opening prayer was led by Mr. Phil Jennings.

Consent Items

The motion was made by Mr. Randy Armstrong and seconded by Ms. Melissa Brown to approve the consent items listed on the agenda. The following items were approved:

Minutes of October 16, 2007, and November 1, 2007

Monthly Expenditures

Motion carried with 6 Ayes, 0 Nays.

Cast Votes for T.A.D. Board of Directors 2008-09

The motion was made by Mr. Randy Armstrong and seconded by Mr. Tony Keeton to cast 40 votes collectively as the governing body of White Settlement I.S.D. for Mr. John T. Eubanks as the nominee for the Board of Tarrant Appraisal District. Motion carried with 6 Ayes, 0 Nays.

Approve Construction Contracts

Following the recommendation by Mr. J. B. Morgan, Board Attorney, the motion was made by Mr. Phil Jennings and seconded by Mr. Randy Armstrong to approve the construction contracts as presented. Motion carried with 6 Ayes, 0 Nays.

Superintendent’s Report

Scoreboard and Ad Marketing for District – Daktronics

Mike Howell, Daktronics Representative, brought a proposal to the board regarding a

scoreboard and electronics for the new Bear Stadium. Mr. Howell distributed informational brochures to the board about Daktronics and its history. He explained the process involved stating that his company would canvass the area and recruit advertisers that would be approved by the board and administrators for a long term program to fund the scoreboard at no cost to the district. Mr. Howell explained that the district would own the scoreboard, but Daktronics would have the advertising rights in the facility.

Building Program Update

Tony Innmon, The Staubach Company, reported to the board regarding the progress of the building program. He showed aerial views of the BHS stadium and pressbox construction. Mr. Innmon also pointed out the parking areas around the new stadium. Eric Horstman, Corgan Associates, gave the board a stadium design update and discussed the entrances to the new stadium. Mr. Horstman had blueprints showing wide stairs coming in from the south entrance of the stadium leading to the track surrounding the field. He also pointed out the entrances on the east and west side of the facility where ticket offices, concessions and restrooms will be located. Mr. Horstman stated that the perimeter of the stadium will have steel tube type fencing with wrought iron gates. He reported that the memorial bricks from the old Bear Stadium will be placed in the brick work on the west side entrance to the stadium. The stadium will seat 5000 on the home side and 2500 on the visitor side. Mr. Innmon reported that the completion date will be in mid July.

Mr. Innmon and Mr. Horstman showed views of the construction at BMS and reported that the asbestos abatement is completed and the new BMS will be completely under contract by mid December. They also discussed the new BMS additions and kitchen renovation design and showed the floor plan of the science classrooms addition.

Aerial views were shown of the Liberty Elementary School construction and Mr. Innmon stated that additional parking has been included in this project. Aerial views of the Fine Arts Academy construction were shown to the board as well.

Mr. Innmon and Mr. Horstman showed blueprints of the proposed Transitional Center to be built into what is currently referred to as the “new tile gym” at the current BMS. This project will include Special Programs offices.

The superintendent reported to the board that the district would be participating in an Emergency Evacuation Drill at Brewer Middle School on Wednesday morning, November 14^th. Ms. Arnold explained that the board would receive updates and press release information in the same manner of an actual event.

The board adjourned for a short break and continuation of closed session at 8:15 p.m.

The board reconvened into open session at 11:35 p.m.

There was no action taken following the closed session.

Meeting adjourned at 11:36 p.m.

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

November 15, 2007

The Board of Trustees of the White Settlement Independent School District met in special session on November 15, 2007, at 5:30 p.m. in the Board Room of the WSISD Administration Building.

Members Present

Mr. Randy Armstrong, Ms. Lori Ball, Ms. Melissa Brown, Mr. Phil Jennings, Mr. Tony Keeton, and Ms. Becky Simmons

School Officials Present

Ms. Audrey Arnold, Ms. Stacey Adrian, Mr. David Bitters, Mr. Frank Molinar, and Mr. J. B. Morgan, Board Attorney

Canvass the Vote and Certify Election Results

An official cumulative report from Tarrant County Elections was distributed to the Board members for review. The results of the election were verified as follows: Place 1 – Raymond Patterson (647 votes) and Mike Cochrane (460 votes). The motion was made by Mr. Randy Armstrong and seconded by Ms. Melissa Brown to approve the official election results and declare Raymond Patterson as winner in Place 1. Motion carried with 6 Ayes, 0 Nays.

Mr. Raymond Patterson was sworn in as a Trustee of White Settlement I.S.D. and was seated at his place.

Following a short recess the Board convened into closed session for training regarding the Texas Education Code at 6:18 p.m.

The Board reconvened into open session at 11:51 p.m.

No action was taken.

Meeting adjourned at 11:52 p.m.

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

December 4, 2007

The Board of Trustees of the White Settlement Independent School District met in special session on December 4, 2007, at 5:30 p.m. in the Board Room of the WSISD Administration Building.

Members Present

Mr. Randy Armstrong, Ms. Lori Ball, Ms. Melissa Brown, Mr. Phil Jennings, Mr. Tony Keeton, Mr. Raymond Patterson, and Ms. Becky Simmons

School Officials Present

Ms. Audrey Arnold, Ms. Stacey Adrian, Mr. David Bitters, Dr. Nugget Cunningham, Mr. Frank Molinar, Mr. Dale Brock, and Mr. J. B. Morgan, Attorney

The Board reconvened into open session at 7:23 p.m.

Opening Prayer was led by Ms. Melissa Brown

Bond Assessment

Patti Campbell, Tony Fulton, and Doug Lanphere, Project Assurance Group, presented their Program Performance Review of the 2002 and 2004 Bond Programs. Ms. Campbell stated that the Project Assurance Group was retained by WSISD in September 2007 to perform an independent review of the overall performance of the District’s 2002 and 2004 Bond Program and to audit construction contracts. During this process, documents were reviewed that were provided by the district and Program Manager, The Staubach Company; key personnel were interviewed during site visits; project sites were toured with the Program Manager; and a report was prepared addressing the focus areas of concern. Ms. Campbell and Mr. Lanphere reported the following major findings:

The Bond Program was reasonably well managed;

There have been major shifts in the scope and budgets with limited interface with the Board of Trustees;

Cost escalation has eroded some of the original buying power of the bond program; and

Overall concern that there may be insufficient funds available to complete the program as originally programmed.

The following recommendations were set out in the review:

The District and The Staubach Company should implement a regular financial reconciliation process to continue to balance the remaining bond funds;

The district should adopt a policy where they are jointly involved in any changes which affect the scope, budget, or schedule of all projects. The district should receive periodic financial updates regarding the status of projects. Communication with stakeholders about changes should be made to assure confidence in the program and create transparency;

The District should consider the preparation of a Program Policy and Procedures Manual to define the roles and responsibilities of all participants;

The District and The Staubach Company should work together to develop a comprehensive financial reporting tool that contain budget deviations, narrative reports that discuss scope deviations, and schedule impact;

The District may want to consider a different contract format for procuring Program Management services on future bond issues;

If, in the future, the Distict utilizes CM@Risk they may wish to consider having the CM accept the responsibility for errors and omissions;

The District may wish to develop its own scope of services for Program management services;

The District may wish to consider evaluating the format for the Program Management agreement in the future;

The district should consider adopting an architectural contract format which more

clearly defines the scope, budget, and schedule for projects. While this error has been corrected, the District should pay particular attention to having the Architect certify the Applications for Payment;

The District should consider adopting a standard fee schedule for architectural services based on the complexity of the project and the scope of work;

The District may want to consider having a third party independent cost review of the New Brewer High School and North Elementary School projects;

The District should have The Staubach Company confirm if they are due any additional credit from Steele-Freeman, Inc. The District should enforce strict adherence to formal approvals of the Owner’s contingency;

The District should develop detailed guidelines for the RFP and selection process for consultants and contractors;

With each succeeding bond issue, we recommend that sufficient cost escalation be programmed and/or a list of contingency projects be developed that can be deferred to future bond series if necessary; and

The District may want to consider forming a Debt Management Committee which reviews the financial progress of projects and makes recommendations for revisions to scope, budgets, and reallocates interest earned on bond sales to specific tasks.

In summary, Mr. Fulton stated that the Project Assurance Group collected significant data during review and were able to reconstruct several significant past events, make observations, and pose issues facing the District in the future and are in agreement with the current administration’s direction to have all decisions regarding changes to scope, budget or schedule of individual projects reviewed and approved by the Board of Trustees. Also, the Board should be more involved in these decisions and have the ability to communicate these changes to the public and other stakeholders. It is also the opinion of the Project Assurance Group that the current District administration is aware of the overall concern that there may be insufficient funds available to complete the program as originally scheduled and is in the process of making modifications to the process.

Mr. Randy Armstrong stated that he felt that the effort and cost of this audit will help create an improved atmosphere for future bond programs. Ms. Ball, Board President, thanked the Project Assurance Group for the information and stated that WSISD has a new administration that is already addressing the concerns that have been laid out and will help to create that atmosphere of transparency in the future.

Individual Requesting to Address the Board, Mike Cochrane

Mike Cochrane, requested to address the Board to “Remind the Board of Their Hiring Practices”. Mr. Cochrane stated that he was sickened by the way the Athletic Director was treated by this administration. He said that he received a call from someone telling him the importance of a win loss record but he wanted the Board to realize that there are a lot of good things happening in the athletic program such as the number of athletics who are passing is up and that we are winning in the classroom. Mr. Cochrane stated that he believed there are some people who have a vendetta against the Athletic Director and that even if the Athletic Director was hired in the wrong way, it shouldn’t be held against him and there are five board members sitting on this board. Mr. Cochrane stated that one of the board members ran on ethical treatment and that he doesn’t see ethical treatment. Mr. Cochrane told the Board that he has a friend in Fort Worth who heard that the board wants to bring back the old regime. Mr. Cochrane told the Board that he has been the Athletic Booster Club President for the past six years and that he would want to work for this coach and this group of coaches and that these are the people that he would want to coach his son. He wanted to know what coach would want to come and work with this board and stated that the only acceptable solution would be to sit down with the Athletic Director and work things out and to not ruin one career to advance another. Board member, Mr. Randy Armstrong commented that he lives here and knows that some of the comments were directed at him. Mr. Armstrong stated that these people on the board are not the enemy but he has felt like he has been perceived as the enemy and has hurt just as badly as Mr. Cochrane but he said he respects Mr. Cochrane’s right to speak and the right to disagree. Mr. Cochrane stated that when he sits in the stands and hears the things that are said, it makes him sick. He also stated that the coaches are here seven days a week because they want to do it and they don’t blame the boys for the losses and wants to figure out a way to make it better. Mr. Armstrong told Mr. Cochrane that he realized that he has worked as hard as anybody and wanted him to know that he appreciated him speaking to the Board.

Individual Requesting to Address the Board, Sally Jones-Cobbs

Sally Jones-Cobbs, the individual requesting to address the Board was not in attendance.

The Board adjourned for a short break and continuation of closed session at 8:36 p.m.

There was no action taken following the closed session.

Meeting adjourned at 12:30 a.m. on December 5, 2007.

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

December 6, 2007

The Board of Trustees of the White Settlement Independent School District met in special session on December 6, 2007, at 7:00 p.m. in the Board Room of the WSISD Administration Building.

Members Present

Mr. Randy Armstrong, Ms. Lori Ball, Ms. Melissa Brown, Mr. Tony Keeton, Mr. Raymond Patterson, and Ms. Becky Simmons

School Officials Present

Ms. Audrey Arnold and Mr. J. B. Morgan, Board Attorney

The Board convened into closed session at 7:20 p.m.

Mr. Phil Jennings took his place at 7:46 p.m.

The Board reconvened into open session at 12:08 a.m. on Friday, December 7, 2007.

The motion was made by Mr. Raymond Patterson and seconded by Ms. Melissa Brown to employ the Legal Counsel of Feldman & Rogers, L.L.P. Motion carried with 7 Ayes, 0 Nays.

Regarding Agenda Item # 2, there was no recommendation and no action was taken

Meeting adjourned at 12:09 a.m. on December 7, 2007.

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

December 13, 2007

The Board of Trustees of the White Settlement Independent School District met in special session on December 13, 2007, at 7:00 p.m. in the Board Room of the WSISD Administration Building.

Members Present

Mr. Randy Armstrong, Ms. Lori Ball, Ms. Melissa Brown, Mr. Phil Jennings, Mr. Tony Keeton, Mr. Raymond Patterson, and Ms. Becky Simmons

School Officials Present

Ms. Audrey Arnold, Mr. David Bitters, Mr. Dale Brock, Mr. Frank Molinar, and Mr. J. B. Morgan, Board Attorney

The Board convened into closed session at 7:17 p.m.

The Board reconvened into open session at 11:42 p.m.

There was a recommendation from the superintendent that no action be taken at this time.

Meeting adjourned at 11:43 p.m.

D. CONSENT ITEM # 2

Approval of Monthly School Expenditures

EXPLANATION

The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.

ACTION

The Board of Trustees is requested to approve monthly expenditures as presented.

E. SEPARATE ITEM # 1

Approve Construction Contracts

EXPLANATION

Transitional Center – Architectural Services:

An Amendment to the Professional Services Agreement for Brewer Middle School and Liberty Elementary is submitted for consideration in the amount of $0.00 for architectural services on renovation of the existing BMS “tile gym” into Transitional Center. This includes schematic design, design development, construction documents, bidding, and construction administration for civil engineering, mechanical/electrical/plumbing engineering.

Brewer Middle School Conversion – Phase Three GMP Update

As part of the 2004 Bond Program, the Staubach Company and district staff submitted for consideration an initial Guaranteed Maximum Price (GMP) Contract with Lincoln Builders. Lincoln was approved as the contractor for the Brewer Middle School Conversion project in an earlier procurement. The project converts the original Brewer High School to function as Brewer Middle School and includes an addition and renovation. In an earlier procurement, the district approved phase one, the demolition package, at a contract price of $236,633, the asbestos abatement package, at $220,486, phase two, the renovation package, at $6,117,659, and phase three steel package at $216,397. Submitted for consideration is an update to the GMP for phase three, the building package for the 12 classroom addition, at a contract price of $2,923,415. This will bring the total project GMP to $9,714,590.

Communications Cabling System and Security System at Four Campuses: Stadium, Fine Arts Academy, New Brewer Middle School, Liberty Elementary – Construction Manager-Agent Contracting Method

Submitted for consideration is approving the Construction Manager-Agent contracting method for management of Communications Cabling System and Security System installation at Four Campuses: Stadium, Fine Arts Academy, New Brewer Middle School, Liberty Elementary. This method will allow the district to maintain ability to receive E-Rate funding while gaining advantaged of continuous, on-site management of subcontractors for above referenced systems installation. Subcontractors will have to comply with jobsite regulations administered by selected contractor including but not limited to: safety, security, clean-up, and schedule. Under this procurement method the district will hold the contracts for subcontractors performing the cabling and security system installation and employ a construction manager as an agent to supervise the installation.

ACTION

The Board is requested to approve the construction contracts as presented.

E. SEPARATE ITEM # 2

Approve Waiver for Modified Schedule/TAKS Testing Day

EXPLANATION

This waiver allows the district to modify the schedule of classes on TAKS testing days during the school year to reduce interruption during the testing periods.

ACTION

The Board is requested to approve the waiver as presented.

E. SEPARATE ITEM # 3

Approve Brewer High School Innovative Course

EXPLANATION

The following innovative course is being considered for the next 5 years:

Ready, Set, Teach I & II is a field-based internship which provides students with background knowledge of child and adolescent development principles as well as principles of effective teaching principles. Students in Ready, Set, Teach work under the joint direction and supervision of both a Family and Consumer Science teacher and exemplary educators in direct instruction roles with elementary, middle, and/or high school-aged students. Students from the class plan and direct individualized instruction and group activities, prepare instructional materials, assist with record keeping, make physical arrangements and complete other responsibilities of classroom teachers. The students are involved in observations as well as direct student instruction, placement rotations are utilized to allow student to have experiences in a full range of education career roles, grade levels, subject areas, and ability groups. During the course of each week, students enrolled in Ready, Set, Teach are involved in instruction from the Family and Consumer Sciences teacher as well as involved in supervised field-based observations and applications of principles/practices studied in the class.

ACTION

The Board is requested to approve the innovative course at BHS.

E. SEPARATE ITEM # 4

Consider Interlocal Agreement and Plan for Worker’s Comp Self-Insurance Joint Fund

EXPLANATION

Worker’s Comp Self-Insurance Joint Fund

We have signed a Worker’s Comp Renewal in March 2007. This renewal is for a 3 year period of which we are in year 1. This Interlocal agreement is an explanation of our renewal. Therefore, we need to adopt this agreement to complete our agreement with CAS (Claims Administrative Services, Inc). I am recommending we adopt this agreement when we have our attorney, JB Morgan’s approval.

Interlocal Agreement

ACTION

The Board is requested to approve the selected Interlocal Agreement and Plan for Worker’s Comp self-insurance joint fund as presented.

E. SEPARATE ITEM # 5

Approve Update 81

EXPLANATION

Localized Update 81 represents the first two post-legislative updates and encompasses changes in law from the 80^th Legislative session that have an immediate effect on the governance and management of the district.

ACTION

The Board is requested to approve the policy as presented.