A.
CLOSED MEETING (551.071/.072/.074/.082)
1. Resignations/Terminations/Settlements/Non-Renewals
2. Appointments/Reassignments
3. Requests for Leave of Absence
4. Discuss Purchase, Exchange, Lease, or Value of Real Property
5. Consultation with Board Attorney
6. Other Items Concerning Personnel
EXPLANATION
Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be distributed to you at the meeting.
If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.
ACTION
The Board of Trustees is requested to approve all personnel items as presented.
F.
Approval of Minutes of June 21, 2011 and August 3, 2011
EXPLANATION
The Board of Trustees met in regular session on June 21, 2011 and special session on August 3, 2011. On the following pages, please find the minutes of the June 21, 2011 and August 3, 2011 sessions for your review.
ACTION
The Board of Trustees is requested to approve the minutes of June 21, 2011 and August 3, 2011 as presented.
OFFICIAL MINUTES
JUNE 21, 2011
The Board of Trustees of the
Members Present
Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Danny Knowles, Mr. Raymond Patterson and Mr. Ben Posey.
School Officials Present
Dr. Audrey Arnold, Ms.
Following roll call, the Board convened in closed meeting at 5:30 p.m.
The open meeting began at 7:16 p.m.
Open Forum
Ms. Wendy Wharton, representative of Devin Energy addressed
the Board and presented a donation of $70,000 to be utilized for a new marquee
for
Superintendent’s Report
Financial Update
Ms.
Staff Survey Report
The Superintendent discussed the staff survey and reported that 85% of the employees responded to the survey and that more than 30% of the staff has been with WSISD at least 10 years.
Booster Club/PTA Financial Report
The Superintendent reported on the Booster Clubs stating that the district has recently been looking at the fundraising guidelines. The superintendent reported that administrators will be meeting in August with all of the Booster Club representatives to establish the awareness of rules and guidelines according to the UIL. She also stated that Booster Clubs must provide a financial report every year in June.
Dual Language Update
Ms. Amy Ferguson, District Bilingual Coordinator, reported
on the Dual Language Program regarding changes taking place at each campus for
the school year 2011 – 2012. Ms.
Ferguson explained that the “1-way model” serves only Spanish speakers who are
limited in English and the “2-way model” serves both native English and native
Spanish speakers. She said that Liberty
Elementary will change to a “1-way model” beginning in 2011-2012 due to a
consistent pattern of small class size in grades 2nd – 4th, North
Elementary will continue with the “2-way model”, West Elementary will continue
with the “1 – way model”. Blue Haze
students who qualify for the state required bilingual program are offered to
attend one of the other campuses where there is space available. Ms. Ferguson stated that they typically deny
services. Tannahill Intermediate will
continue as a “2 way model” with one bilingual teacher for 5th and 6th
grade.
Update 90
Mr.
Consent Items
Following the recommendation by the superintendent, the motion was made by Mr. Randy Armstrong and seconded by Mr. Ben Davis to approve the following consent items:
Minutes of May 19, 2011
Monthly Expenditures
Bids/Proposals
Memorandum of Agreement with Child Care Associates
Memorandum of Understanding with JJAEP
Licensed Product Agreement for E-2020
Revision to 2011 – 2012 Calendar
Motion carried with 7 Ayes, 0 Nays.
Change of Dates for the Regular Board Meetings in August, September, November, and December 2011 and March 2012
The motion was made by Mr. Randy Armstrong and seconded by Mr. Danny Knowles to approve changing the dates of the following regular Board meetings:
August 16, 2011 to August 30, 2011
September 20, 2011 to September 27, 2011
November 15, 2011 to November 8, 2011
December 20, 2011 to December 13, 2011
March 20, 2012 to March 27, 2011
as presented and recommended by the superintendent.
Motion carried with 7 Ayes, 0 Nays.
Policy Review
Separate Item # 2, Consider Approval of Policy Review, was removed from the agenda.
Addendum for Bus Advertising with Dallas County Schools
Following the recommendation by the superintendent, the motion was made by Mr. John Bradley and seconded by Mr. Randy Armstrong to approve the addendum to the contract with Dallas County Schools to allow commercial advertising on school buses servicing the District, with DCS agreeing to pay the District 50% of any gross revenues received by DCS and the District having final approval on all advertising as presented.
Motion carried with 7 Ayes, 0 Nays.
Personnel
The motion was made by Mr. Danny Knowles and seconded by Ms. Melissa Brown to accept the resignations of Amber Bernard, David Downs, Monica Garza, Ashley Herrera, Chris Malone, Judy Stone Nunneley, and Caitlin Young; to accept the retirement of Marsha Keathley; and to approve the appointments of Rayne Fitzmaurice, Clara Rivera, and Jacquelynn Ward as presented and recommended by the superintendent.
Motion carried with 7 Ayes, 0 Nays.
Following a short break, the Board convened in closed session at 9:20 p.m.
No action was taken.
Meeting adjourned at 10:02 p.m.
OFFICIAL
MINUTES
AUGUST
3, 2011
The
Board of Trustees of the
Members
Present
Mr. Randy Armstrong, Mr. John Bradley, Mr. Danny Knowles, Mr. Raymond Patterson and Mr. Ben Posey
School Officials Present
Dr. Audrey Arnold, and Attorney, Mr.
The Board convened to closed session at 7:35 a.m.
The Board convened to open session at 7:50 a.m.
Settlement for Hail Damage
Following the recommendation of the superintendent, the motion was made by Mr. Randy Armstrong and seconded by Mr. Danny Knowles to accept the settlement offer for hail damage subject to approval of the settlement agreement by our attorney. Motion carried with 5 Ayes, 0 Nays.
Personnel
The motion was made by Mr. Danny Knowles and seconded by Mr.
Raymond Patterson to accept the resignations of Jennifer Byrd, Karen Culberson,
Susan Fergeson,
Meeting adjourned at 7:58 a.m.
F.
Approval of
EXPLANATION
The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.
ACTION
The Board of Trustees is requested to approve monthly expenditures as presented.
F.
Approval of Budget Amendments for the 2010-2011 Budget.
EXPLANATION
The routine budget amendments are presented for the Board’s
review. Typically at the end of every
fiscal year, routine budget amendments may be needed to cover expenditures
during the year that may not have been expected. Although we update the budget periodically,
the last month of the fiscal year is the most critical in evaluating the
budget. The budget amendments are as
follows:
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BUDGET
AMENDMENT JULY |
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REVENUE |
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161.00.5831 |
34,200.00 |
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TRS
On Behalf |
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181.00.5752 |
14,500.00 |
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Gate
Receipts |
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181.00.5831 |
35,000.00 |
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TRS
On Behalf |
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199.00.5745 |
144,000.00 |
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Insurance
Recovery |
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199.00.5749 |
152,731.00 |
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Misc.
Revenue |
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199.00.7918 |
120,000.00 |
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Oil/Gas
Lease |
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411.00.5829 |
3,269.00 |
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Adjust
Tech Allotment |
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699.00.5742 |
21.00 |
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Interest
Earned |
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EXPENDITURE |
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411.11.6395 |
3,269.00 |
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Adjust
Tech Allotment |
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199.11.6398 |
2731.00 |
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Tech
Prep Grant |
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ACTION
The Board of Trustees is requested to approve the routine budget amendments as presented for the 2010-2011 budget as presented.
F.
Approve Bids/Proposals – Consideration of Lawn Care Service
EXPLANATION
White Settlement ISD did an RFP for lawn care service, dated
ACTION
The Board of Trustees is requested to approve TruGreen Lawn Care Base Bid as presented.
F.
Approve the Student Handbooks for 2011-2012
EXPLANATION
The White Settlement ISD Student Handbooks communicate essential information to students and parents for the 2011-2012 school year. The Student Handbook information is aligned to District Polices and the WSISD Student Code of Conduct.
A copy of the Student Handbook is attached.
ACTION
The Board of Trustees is request to approve the 2011-2012 Student Handbook as presented.
Consider Approval of Code of Conduct
EXPLANATION
The Student Code of Conduct is the district’s response to the requirements of Chapter 37 of the Texas Education Code. Updated campus information will be added to the 2011-2012 Student Code of Conduct. A copy of the revised Student Code of Conduct is attached.
ACTION
The Board of Trustees is requested to approve the Student Code of Conduct as presented.
F.
Consider Approval of Employee Handbook
EXPLANATION
The White Settlement ISD Employee Handbook communicates essential information to employees for the 2011-2012 school year. The Employee Handbook information is aligned to the District Policies.
ACTION
The Board of Trustees is requested to approve the 2011-2012 Employee Handbook as presented.
F.
Consider Approval of Update 90
EXPLANATION
Update 90 focuses largely on two key topics, the new State of Texas Assessment of Academic Readiness (STARR) program and various technology issues. Other topics include issues related to intellectual property, disability discrimination and service animals, employee standards of conduct, access to district records, board training requirements, and district financial operations.
ACTION
The Board of Trustees is requested to approve Update 90 as presented.
F.
Consider Approval of UIL Advanced Placement Waiver; Staff
Development Waiver days; and Early Release Waiver Days
EXPLANATION
See list of courses below for BHS/BMS 2011-2012 UIL Exempt Course List
Staff Development Waiver
The Staff Development Waiver allows the district to train staff on educational strategies designed to improve student performance in lieu of three days of student instruction.
This waiver allows the district to
conduct school for less than seven (7) hours for a total of six (6) days of
student instruction to provide additional training in educational methodologies
and/or to provide time to meet the needs of students and local communities. The district is requesting the waiver for 6
days for the school years 2011-12, 2012-13, and 2013-14.
Early Release Waiver Days
This waiver allows the district to
conduct school for less than seven (7) hours for a total of six (6) days of
student instruction to provide additional training in educational methodologies
and/or to provide time to meet the needs of students and local
communities. The district is requesting
the waiver for 6 days for the school years 2011-12, 2012-13, and 2013-14.
ACTION
The
Board of Trustees is requested to approve the UIL Advanced Placement Waiver;
Staff Development Waiver Days; and Early Release Waiver Days as presented.
F.
Consider Resolution for the Board to Suspend Portions of EIE (Local) for the 2011-12 School Year
EXPLANATION
Another policy affected by the STAAR program is EIE(Local), addressing retention and promotion. In addition to articulating district standards for mastery and promotion, most districts’ EIE(Local) policies restate the grade advancement testing provisions requiring students in grades 5 and 8 to meet the passing standard on applicable state-mandated assessment instruments to be promoted to the next grade.
TEA’s Transition Plan explains that performance standards for grades 3 through 8 will not be established until fall 2012, which is several months after students have taken the first round of assessments in spring 2012. Because of this timeline, the Student Success Initiative (SSI) promotion requirements will not include use of the STAAR results in the 2011-12 school year only. The law continues to require the use of other academic information in promotion decisions, such as teacher recommendations and student grades.
To suspend the local policy provision requiring students to pass the grade 5 and 8 assessments, Policy Service suggests that the Board consider adopting a resolution to this effect for the 2011-12 school year. Otherwise, a district would need to revise Board policy twice—once to remove the provision and a second time to add back the requirement before the 2012-13 school year.
ACTION
The Board of Trustees is requested to approve the Resolution
for the Board to Suspend Portions of EIE (Local) for the 2011-12 School Year as
presented.
G.
Consider Approval of Policy Review
EXPLANATION
The District underwent a policy review with TASB to review and update several policies.
ACTION
The Board of Trustees is requested to approve and adopt the policies included in the Policy Review as presented.
G.
Consider Renewal for Workers Compensation Services
EXPLANATION
The District advertised and accepted Worker Compensation proposals from providers including a renewal from Claims Administrative Services, Inc. The renewal from CAS was a considerable savings from the current year contract. CAS offered a three year contract with a fixed cost of $54,260 and a one year contract with a fixed cost of $59,686. After additional meetings CAS offered the one year contract at the three year rate. We recommend the district accept a one year renewal contract with CAS at Fixed rate of $54,260.
ACTION
The Board of Trustees is requested to approve a One Year Renewal Contract with Claims Administrative Services, Inc. for Workers Compensation Services as presented.
G.
Consider Approval of DR PEPPER SNAPPLE Group Exclusive Beverage Proposal
EXPLANATION
Dr Pepper will pay White Settlement ISD an upfront payment of $8,000 in year one and $3,000 per year for years 2 thru 5 for this exclusive beverage agreement. Dr Pepper will pay $800 per year for a team in the White Settlement ISD golf tournament/ or other function. Dr. Pepper will pay $1,000 per year for advertising on the scoreboards at the High School and Middle School gyms. Dr Pepper will donate 10 cases of 12oz cans per year to each White Settlement ISD school campus. Dr Pepper will donate 12oz cans and water for the Perfect Attendance parties held at the High School. Dr Pepper will donate 50 cases of 12oz cans and water per year to the Athletic Department. Dr Pepper will rebate 50˘ per case for all 20oz CSD’s purchased by the school and booster clubs if an 800 case minimum is reached; rebate will be paid back to case one. Minimum of $400 will be paid if an 800 case base is reached. Dr Pepper will increase the rebate to $1.00 per case for all 20oz CSD’s purchased by the school and booster clubs if a 1,000 case base is reached. Minimum of $1,000 will be paid if a 1,000 case base is reached.
ACTION
The Board of Trustees is asked to approve the Dr Pepper Contract as presented.