REGULAR MEETING OF THE
WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES
TUESDAY, AUGUST 27, 2013
ORDER OF BUSINESS
CALL TO ORDER/ROLL CALL MR. RANDY ARMSTRONG, PRESIDENT
A. CLOSED MEETING (TX. GOVT. CODE 551.071/551.072/551.074/551.082)
3. REQUESTS FOR LEAVE OF ABSENCE
4. DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
5. CONSULTATION WITH BOARD ATTORNEY
6. OTHER ITEMS CONCERNING PERSONNEL
B. RECONVENE FOR OPEN MEETING - 7:00 P.M.
C. INVOCATION AND PLEDGE OF ALLEGIANCE
D. OPEN FORUM – Hear Requests to Address the Board
E. INFORMATION ITEMS
1. SUPERINTENDENT’S REPORT
a. Financial Update
b. TELPAS Update
c. Principal’s “First Day of School” Update
F. CONSENT ITEMS (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
15. APPROVE CONVEYING ALL SURFACE RIGHTS IN VETERAN’S PARK PROPERTY TO CITY OF WHITE SETTLEMENT AND AMENDING OF USE AGREEMENT MADE IN 1996 TO PROVIDE THAT ALL STUDENTS IN WSISD WILL RECEIVE ANY DISCOUNTS OR BENEFITS OFFERED TO RESIDENTS OF CITY OF WHITE SETTLEMENT
G. SEPARATE ITEMS
H. CONSIDER ITEMS DISCUSSED IN CLOSED MEETING
I. LEVEL III GRIEVANCE
A. CLOSED MEETING (551.071/.072/.074/.082)
3. Requests for Leave of Absence
4. Discuss Purchase, Exchange, Lease, or Value of Real Property
5. Consultation with Board Attorney
6. Other Items Concerning Personnel
Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M.
If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.
The Board of Trustees is requested to approve all personnel items as presented.
Approval of Minutes of August 13, 2013 and August 19, 2013
The Board of Trustees met in regular session August 13, 2013 and in special session on August 19, 2013. On the following pages, please find the minutes of the August 13, 2013 and August 19, 2013 sessions for your review.
The Board of Trustees is requested to approve the minutes of August 13, 2013 and August 19, 2013 as presented.
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
August 13, 2013
The Board of Trustees of the White Settlement Independent School District met in regular session on August 13, 2013 in the Board Room of the WSISD Administration Building.
Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Danny Knowles, and Mr. Raymond Patterson
School Officials Present
Mr. Frank Molinar, Mr. David Bitters, Mr. John Hebert, and Mr. J. B. Morgan, School Attorney
Following roll call, the Board convened to closed session at 5:30 p.m.
The open meeting began at 7:03 p.m.
Public Meeting to Discuss Budget & Proposed Tax Rate
Mr. Randy Armstrong, Board President, in accordance with state law, convened the public meeting to discuss budget and proposed tax rate for White Settlement Independent School District. Public notice of the hearing was published in the Grizzly Detail and the White Settlement Bomber News. The president then turned the public meeting over to the superintendent who reported that administration is recommending the adoption of a $57,506,922 total budget with a general operating budget of $44,491,807, food service budget of $3,429,625 and debt service budget of $9,585,490. The superintendent stated that this is an increase of $2,393,557 over the previous adopted budget and that the majority of the increase represents raises for current employees with every employee to receive a raise based on a study performed by the Texas Association of School Board and changing the beginning teacher salary to $45,000. Mr. Molinar also reported that the administration is recommending a 2013 property tax rate of $1.04 per $100 valuation for maintenance and operations (M&O) purposes, and .50/$100 valuation for debt service (interest & sinking, I&S) for a total tax rate of $1.54, no change since 2009. The superintendent turned the open meeting back to the Board President who opened the public hearing to anyone who would like to comment. There were no questions or comments and the Board President closed the public meeting.
David Terry requested to address the Board regarding a Level III grievance to be placed on the agenda of the August 27th Board meeting.
Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of June 30, 2013.
Mr. Chris Jenkins, Human Relations Director, presented the first reading of Update 97 which addresses several recent amendments to the Texas Administrative Code regarding instructional materials, the Texas Virtual School Network (TxVSN), state assessments, and communicable diseases.
Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Danny Knowles to approve the consent items as presented:
Minutes of June 15, 2013, June 18, 2013, July 11, 2013, and July 25, 2013
Amendments to the 2012 – 2013 Budget
WSISD Organization Chart
Purchase of Tables and Bench Seats for Outdoor Seating Area at BHS Cafeteria
Renewal of District Telephone System
Amendment #3 to Interlocal Agreement with DCS (TEXSERVE) to Provide Technology and Information Systems Department
Special Programs Contract for Physical, Speech, and Occupational Therapy Services
Memorandum of Understanding with the Texas Higher Education Board, Texas Christian University, and White Settlement ISD
Motion carried with 5 Ayes, 0 Nays, and 1 Abstention by Mr. Raymond Patterson
Adoption of 2013 – 2014 Budget
Following the recommendation of the superintendent, the motion was made by Mr. Danny Knowles and seconded by Mr. John Bradley to adopt the 2013 – 2014 budget in the amount of $57,506,922 as presented in the public meeting. Motion carried with 6 Ayes, 0 Nays.
Adoption of Tax Rate for 2013 – 2014
Following the recommendation of the superintendent, the motion was made by Mr. Ben Davis and seconded by Ms. Melissa Brown to approve the tax rate for 2013 of $1.04 per $100 valuation for maintenance and operations purposes (M&O) and $0.50 per $100 valuation for debt service (I&S) as presented in the public meeting and as written and acted upon by the board in the “Ordinance to Set Tax Rate, White Settlement ISD”. Motion carried with 6 Ayes, 0 Nays.
The motion was made by Mr. Danny Knowles and seconded by Mr. John Bradley to accept the resignations of Kristin Autry, Andrea Buckner, Christy Fehler, and Susan Welch; to approve the appointments of Sandra Bond, Thomas Bowers, Rebecca Davis, Jenna Fox, Jazmin Mendoza, Monica Presley, Robin Reed, Errek Saenz, Jennifer Shaw, Samantha Smith, Chanel Sneed, and Jamey Souza; and to approve the reassignments of Jennifer Heddins and Brooke Mielinski as presented and recommended by the superintendent. Motion carried with 6 Ayes, 0 Nays.
Meeting adjourned at 7:33 p.m.
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
August 19, 2013
Board of Trustees of the White Settlement Independent School District met in
special session on August 19, 2013, at 7:30 a.m. in the Board Room of the
Mr. Randy Armstrong, Mr. John Bradley, Mr. Ben Davis, Mr. Raymond Patterson, and Ms. Amanda Sanchez
School Officials Present
Mr. Frank Molinar and Mr. John Hebert
The Board convened to closed session at7:33 a.m.
The Board convened to open session at 8:00 a.m.
Following the recommendation by the superintendent, the motion was made by Mr. Ben Davis and seconded by Mr. John Bradley to approve the consent items as presented:
Student Code of Conduct
Modified Schedule State Assessment
Timeline for Accelerated Instruction
Motion carried with 5 Ayes, 0 Nays.
Meeting adjourned at 8:05 a.m.
Approval of Monthly School Expenditures
The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.
The Board of Trustees is requested to approve monthly expenditures as presented.
Consider Amendments to the 2012-2013 Budget for Child Nutrition
CHILD NUTRITION FUND
Increase federal revenue - commodity $200,000
Total Change to Revenue $200,000
Increase expenses - commodity $200,000
Total Change to Expenditures $200,000
Total Change to Child Nutrition (Revenue less expenditures) -0-
The Board of Trustees is requested to approve the budget amendment as presented for the 2012-2013 budget as presented.
Consider Resolution to Assign General Fund Balance
The resolution will set aside the oil and gas revenue earned in 2012-2013 in the general fund balance in the amount of $149,527.97. This assignment is for future technology needs.
Also, the resolution will reverse the previous assignment of general fund balance made in October 2012, in the amount of $ 3,683,088, which was used to implement the IPAD Technology roll-out during the 2012-2013 school year.
The Board of Trustees is requested to approve the Resolution to Assign General Fund Balance as presented.
Consider Approval of Contracts with Region XI Education Service Center for 2013-2014.
The services provided by Region XI Education Service Center for a total cost of $84,997.12 include:
· Administrative services
· Application Consortium
· Comprehensive Services Basic
· CSCOPE Curriculum Management
· Educational Technology
· Educational Technology Supplemental
· Professional Development
· Instructional Services
· PEIMS Data Quality Service
· Superintendent & School Board Member Training
· WebCCAT Software
The Board of Trustees is requested to approve the contracts with Region XI for the 2013-2014 school year as presented.
Consider Proposals for Property and Casualty Insurance for 2013-2014.
Proposals for property and casualty insurance for 2013-2014 were requested in July 2013. The District received two proposals but with varying deductible amounts.
Texas Association of Public Schools Property and Liability Fund (TAPS) (current carrier)
$5,000 deductible premium amount $ 270,853
$25,000 deductible premium amount $ 248,751
Texas Association of School Boards
$5,000 deductible – no quote received
$ 25,000 deductible - $ 259,333
The Board of Trustees is requested to approve TAPS with $25,000 deductible option as presented.
Consider Memorandum of Understanding with Child Care Associates
The updated MOU with Child Care Associates is being considered for renewal. A copy of the final MOU will be at your place at the meeting.
The Board of Trustees is requested to approve the MOU with Child Care Associates as presented.
Consider Updated 2013 – 2014 Concussion Protocol
As a result of House Bill 2038 the University Interscholastic League (UIL) has designated that a concussion protocol be adopted by each school along with a Concussion Oversight Team (COT). Within the adoption of such a protocol White Settlement ISD has implemented the following for determining a concussion.
There are numerous definitions of concussion available in medical literature as well as in the previously noted “guidelines” developed by the various state organizations. The feature universally expressed across definitions is that concussion 1) is the result of a physical, traumatic force to the head and 2) that force is sufficient to produce altered brain function which may last for a variable duration of time. For the purpose of this program the definition presented in Chapter 38, Sub Chapter D of the Texas Education Code is considered appropriate: "Concussion" means a complex pathophysiological process affecting the brain caused by a traumatic physical force or impact to the head or body, which may: (A) include temporary or prolonged altered brain function resulting in physical, cognitive, or emotional symptoms or altered sleep patterns; and (B) involve loss of consciousness.
Concussion Oversight Team for 2013-2014: Jorge Martinez (Head Athletic Trainer), Tiffany Duran (Assistant Athletic Trainer), Dr. Michael Boothby (Team Physician), Seph Shaw (Team Physician Assistant), Jeff Curtis (Team Physician Assistant), Dr. Damond Blueitt (Concussion Specialist)
Response to Suspected Concussion
If one of the following persons believes the student might have sustained a concussion during a practice or competition the student will be removed immediately for a minimum of 24 hours. They include a coach, physician, licensed health care professional, or parent, guardian or person with legal authority to make medical decisions for the student. If one is suspected the following course of action will be taken:
Return to Play Protocol
There are 5 Phases of the return to play protocol (RTP) which will be progressed in 24 hour increments with the student remaining symptom free at each level or the student will be required to be re-evaluated by licensed health care professional. To begin the protocol the student must be symptom free for 24 hours and has written clearance from a physician and submission of the required documentation following the concussion injury and is within the “standard normal” on Impact Testing.
The Board of Trustees is requested to approve the Updated 2013 – 2014 Concussion Protocol as presented.
Consider Memorandum of Understanding with JJAEP
The Juvenile Board, in cooperation with the Districts, will provide the juvenile justice alternative educational programming as specified in Chapter 37, Texas Education Code, either through the direct provision of services or through a contractual agreement with an education provider. The programming will be managed by Tarrant County Juvenile Services (“TCJS”), subject to the oversight of the Juvenile Board. TCJS and its authorized representatives and employees shall be the contact point for the districts regarding JJAEP matters.
The Board of Trustees is requested to approve the Memorandum of Understanding with JJAEP as presented.
Consider PDAS Calendars and Appraisers
The District is required to establish an Appraisal Calendar, which designates the time frame during which teacher appraisals may be conducted. The calendar does include reporting dates for Teacher Self Reports. A copy of the White Settlement ISD Appraisal Calendar, as well as, a copy of the suggested timelines from the Professional Development Appraisal System is attached.
A list of appraisers who will be responsible for conducting teacher appraisals is attached.
The Board of Trustees is requested to approve the PDAS Calendars and Appraisers as presented.
Consider UIL Course Exemptions
Texas Administrative Code, Chapter 74 and Texas Education Code 33.081 allows school districts to establish a list of courses that are exempt from the “No Pass, No Play” requirements.
A copy of the list of UIL exempt courses for Brewer High School and Brewer Middle School is attached.
The Board of Trustees is requested to approve the UIL Exempt Courses for Brewer High School and Brewer Middle School as presented.
Consider Change of Date for the Regular March Board Meeting
The Board is requested to consider changing the date of the regular March Board meeting from the 3rd Tuesday of the month, March 18, 2014, to Tuesday, March 25, 2014, to allow for the timelines for contract extensions.
The Board of Trustees is requested to approve the change of the March regular Board meeting to March 25, 2014 as presented.
Consider Superintendent’s Contract
In 2011, the IRS issued regulations that said school districts would be fined if they paid more for Health Insurance for any of the top five district employees and the penalty was severe. The IRS has now issued a ruling that permits the district to pay for employee and family insurance with the stipulation that the school district reports it as income on the employees W-2. The Board is requested to amend the superintendent’s contract to change back to the provision for health insurance that preciously existed.
The Board of Trustees is requested to approve the amendment to the superintendent’s contract as presented.
Consider Approval of Purchase of Three Steamers for the BHS Cafeteria
Due to increased demand the High School needs two additional steamers. Also, the steamer they have been using is broken and needs replacement. The quote received for the three steamers through Pasco is $44,475.00.
This agenda item is to request approval to purchase the steamers (per board policy amounts greater than $25,000 must be board approved).
The Child Nutrition 2012-2013 budget was amended for this purchase; however, since the purchase will be made after to August 31, 2013, the 2013-2014 budget will be amended at the September 2013 board meeting.
The Board of Trustees is requested to approve the purchase of three steamers for the Brewer High School Cafeteria as presented.
Approve conveying all surface rights in Veteran’s Park property to City of White Settlement and Amending of Use Agreement made in 1996 to provide that all students in WSISD will receive any discounts or benefits offered to residents of City of White Settlement.
The School District will convey full ownership of the surface rights of Veterans Park to the City of White Settlement. The City of White Settlement will then convey a 57.24 % interest in the mineral rights of the property to the school district. The Parties will modify the agreement from 1996 to provide free use of Veteran’s Park facilities in the City to the School District, subject to the conditions set forth in the original agreement except that this use does not apply to the Hawaiian Falls Water Park.
The Board of Trustees is requested to approve the authorizing and to execute documents transferring surface rights in Veteran’s Park and amending Use Agreement of City Parks as presented.
Consider Update 97
Update 97 addresses several recent amendments to the Texas Administrative Code regarding instructional materials, the Texas Virtual School Network (TxVSN), state assessments, and communicable diseases. While many of these rule changes may be affected by the 83rd Texas Legislative Session, the update reflects the Administrative Code text currently in effect in an effort to maintain the manual with current law. Any changes resulting from the 83rd Legislature will be addressed in future updates. Other changes at Update 97 incorporate federal laws, including a provision from the Fostering Connections to Success and Increasing Adoptions Act, Provisions from the recently enacted Uninterrupted Scholars Act of 2013, and new Family and Medical Leave Act (FMLA) rules.
The Board of Trustees is requested to approve Update 97 as presented.