REGULAR MEETING OF THE
WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES
TUESDAY, JUNE 16, 2015
ADMINISTRATION BUILDING – 5:30 P.M.
ORDER OF BUSINESS
CALL TO ORDER/ROLL CALL MR. RANDY ARMSTRONG, PRESIDENT
A. CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)
3. REQUESTS FOR LEAVE OF ABSENCE
4. DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
5. CONSULTATION WITH BOARD ATTORNEY
6. OTHER ITEMS CONCERNING PERSONNEL
B. RECONVENE FOR OPEN MEETING (7:00 P.M.)
C. INTRODUCTION TO MEETING AND PLEDGE OF ALLEGIANCE
D. OPEN FORUM
E. INFORMATION ITEMS
1. SUPERINTENDENT’S REPORT
a. Financial Update
b. Instructional Update
c. Update 102
F. CONSENT ITEMS (All items listed under this subheading will be adopted with one motion
unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
G. SEPARATE ITEMS
H. CONSIDER ITEMS DISCUSSED IN CLOSED MEETING
A. CLOSED MEETING (551.071/.072/.074/.082)
3. Requests for Leave of Absence
4. Discuss Purchase, Exchange, Lease, or Value of Real Property
5. Consultation with Board Attorney
6. Other Items Concerning Personnel
Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M.
If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.
The Board of Trustees is requested to approve all personnel items as presented.
Approval of Minutes of May 16, 2015 and May 19, 2015
The Board of Trustees met in regular session on May 16, 2015 and May 19, 2015. On the following pages, please find the minutes of May 16, 2015 and May 19, 2015 for your review.
The Board of Trustees is requested to approve the minutes of May 16, 2015 and May 19, 2015 as presented.
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
MAY 16, 2015
The Board of Trustees of the White Settlement Independent School District met in special session on May 16, 2015 at 9:30 a.m. in the Board Room of the WSISD Administration Building. The meeting agenda was posted as required by Texas Government Code 551.051/551.056.
Mr. Randy Armstrong, Mr. John Bradley, Mr. Ben Davis, Mr. Danny Knowles, Mr. Raymond Patterson, and Ms. Amanda Sanchez
School Officials Present
Mr. Frank Molinar, Mr. David Bitters, and Mr. Chris Jenkins
Following roll call and the announcement by the Board President that the six members of the Board of Trustees present constitutes a quorum; the Board President opened the meeting at 9:35 a.m.
Swear In Board Members
The Board members for Place 1, Raymond Patterson, Place 2, Glen Lowry, and Place 3, Amanda Sanchez took the Oath of Office and were sworn in as members of the WSISD Board of Trustees.
The Board took a short break at 9:38 a.m. and reconvened to open session at 10:08 a.m.
The Board participated in a Strategic Planning Meeting.
Board member, Melissa Brown, joined the Board meeting at 12:40 p.m.
Meeting adjourned at 3:07 p.m
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
May 19, 2015
The Board of Trustees of the White Settlement Independent School District met in regular session on May 19, 2015, in the Board Room of the WSISD Administration Building. The meeting agenda was posted as required by Texas Government Code 551.051/551.056.
Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, and Ms. Amanda Sanchez
School Officials Present
Mr. Frank Molinar, Mr. David Bitters, and Mr. Chris Jenkins
Following roll call and the announcement by the Board President that six members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.
The open meeting began at 7:06 p.m.
The Board President announced that the six members of the Board of Trustees present constitutes a quorum.
No one was present who wished to address the Board.
Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of April 30, 2015 and reported on SHARS (School Health and Related Services).
Booster Club and PTO/PTA Report
Mr. David Bitters, Assistant Superintendent of Finance and Operations, and Ms. Janette Owens, Business Director, reported on the Booster Club and PTO/PTA review of financial records for the first semester and stated that the records were in good shape.
Mr. Chris Jenkins, Assistant Superintendent, introduced Matt Burckhalter, Director of Texas Christian University College Advising Corps, and Lindsey McClain, Brewer High School College Adviser from TCU. Mr. Burckhalter reported that the TCU program focuses on training people to serve as advisors at various campuses to assist high school students to access information for grant applications, completing college applications, ACT and SAT testing, and financial aid. Ms. McClain works with Brewer High School students in all of these areas. She reported that she has worked with 90% of students at least 3 times. Ms. Pam Turner, Brewer High School Principal stated how much she appreciates Ms. McClain, Mr. Burckhalter and TCU for the support and funding made available to BHS students to assist them with college acceptance.
Following the recommendation by the superintendent, the motion was made by Mr. Ben Davis
and seconded by Ms. Melissa Brown to approve the consent items as presented:
Minutes of April 21, 2015
Amendments to the 2014-2015 General Fund Budget
Renewal of Tax Collections Contract with Tarrant County Tax Office
Interlocal Agreement with Tarrant County on Road Construction
Purchase of Building for Brewer High School Career and Technology Program
Resolution to Implement Changes in Accordance with S.B. 149
Motion carried with 6 Ayes, 0 Nays.
Organization of Board of Trustees
The Board President opened the floor for nominations for officers of the Board of Trustees. The motion was made by Ms. Amanda Sanchez and seconded by Mr. John Bradley to elect Mr. Randy Armstrong as president; Ms. Melissa Brown as vice-president; and Mr. John Bradley as secretary; and to appoint Mr. Glen Lowry as TASB delegate. Motion carried with 6 Ayes, 0 Nays.
Following the recommendation made by the superintendent, the motion was made by Mr. John Bradley and seconded by Ms. Melissa Brown to accept the resignations of Shane Conklin, Laura Dorsett, Benny Ellison, Rayne Fitzmaurice, Zuhra Haynes, Duane Macomb, Brad McIntire, Jessica Osborne, Erin Reece, Melinda Sawyer, and Carlton Vance; to accept the letters of retirement of Nancy Boden, Mary Chandler, Gayla Dixon, and Shelley Merchant; to approve appointments of Kelly Cumpiano, Chaunteau Hardisty, Heather Holt, Cathy Koke, Megan McClendon, and Gilbert Ramirez; and approve the contract extensions for 2015 – 2016 of David Meredith and Dana Wilbanks as presented. Motion carried with 6 Ayes, 0 Nays.
Meeting adjourned at 7:50 p.m.
Approval of Monthly School Expenditures
The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.
The Board of Trustees is requested to approve monthly expenditures as presented.
Consider Amendments to the 2014-2015 General Fund Budget
The proposed amended budget includes the following:
· Add $6,800 to SHARS revenue (Function 5900)
· Add $800 to function 34 Transportation to pay Buyboard fee for purchase of bus.
· Add $6,000 to function 41 Administration Contract Services to pay fee for SHARS.
The above changes will not change the net budget amount.
The total deficit General Fund budget will be $624,139 after this amendment is approved.
The Board of Trustees is requested to approve the budget amendment as presented for the 2014-2015 budget as presented.
Consider Bids/Proposals for the 2015-2016 School Year
The district has accepted proposals from prospective vendors and created proposed vendor lists for the 2015-2016 school year. Vendor lists are attached on the excel files.
The Board of Trustees is requested to approve the vendors as presented for the 2015-2016 school year as presented.
Consider Selection of Dental Insurance Provider for 2015-2016
The District advertised and accepted dental insurance proposals from providers including a renewal proposal from Blue Cross Blue Shield. The Assistant Superintendent, Director of Business, and Benefits Coordinator evaluated the proposals received. The recommendation is to accept the renewal proposal from Dental Select. The premiums decreased 2.7% from previous year.
The Board of Trustees is requested to approve the offer made by Dental Select to provide WSISD with employee dental for the school year beginning September 1, 2015 through August 31, 2016 as presented.
Consider Change of Regular August Board Meeting to August 11, 2015
The Board of Trustees is requested to change the date of the regular August Board meeting to August 11, 2015.
The Board of Trustees is requested to approve the change of the August regular board meeting to August 11, 2015 as presented.
Consider Interlocal Cooperation Agreement for Operation of a School-Based Health Center
This agreement will be between White Settlement ISD, the Tarrant County Hospital District, and JPS Health Network. It will allow a School Based Health Center, currently located on the FAA campus, to provide health care services to students and Tarrant County residents.
The Board is requested to approve the Interlocal Agreement as presented.
Reconsider Approval of Offer to Purchase Property Struck-off for Taxes from Philip C Herr, Trinity Truth Properties, Inc. Sale Originally Approved by the Board during the April 21, 2015 Board Meeting
An offer was received from Philip C Herr on the following property that was previously struck-off the tax roll in a tax foreclosure on June 4, 2013. The offer is for $7,000. The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities. The intended use of the property is to build a home. The address of the property is 8314 Delmar Street, White Settlement, Texas, 76108. The remaining balance to be to be prorated to taxing entities is $0. The expected amount to be disbursed to White Settlement after court costs is $758.40 for the 2012-2013 tax year. The action will allow White Settlement to access and collect taxes on the properties in the future.
The items in red above have changed from the previous proposal approved by the Board of Trustees. The change in amount occurred because the City of White Settlement is requesting reimbursement of $ 5,750 of demolition costs paid by them.
The Board of Trustees is requested to re-approve the offer from Philip Herr to purchase the lot of land located in White Settlement, Texas, for a total amount of $7,000 and to reimbursement the City of White Settlement $5,750 out of the proceeds of the sale.
Consider Interlocal Agreement to Provide E-rate Category Two Technology Services with Texserve
This agreement will allow Texserve to apply for Universal Service Fund (E-Rate Program) funding to be applied to any eligible portions of the fees for services at the current Schools and Libraries Division of the Universal Service Fund approved reimbursement rate for White Settlement ISD. The District has five years to complete the purchase of the equipment listed in Attachment A. The cost to the District for $861,940.68 of equipment will be 10% of funded amount (estimated at $68,955.25), plus $1,000 base filing fee, plus 20% unfunded amount ($172,388.14) for a total cost of $242,343.39.
The Board of Trustees is requested to approve the Interlocal Agreement with Texserve as presented.
Consider Memorandum of Understanding for JJAEP
The Juvenile Board, in cooperation with the Districts, will provide the juvenile justice alternative educational programming as specified in Chapter 37, Texas Education Code, either through the direct provision of services or through a contractual agreement with an education provider. The programming will be managed by Tarrant County Juvenile Services (“TCJS”), subject to the oversight of the Juvenile Board. TCJS and its authorized representatives and employees shall be the contact point for the districts regarding JJAEP matters.
The Board of Trustees is requested to approve the Memorandum of Understanding for JJAEP as presented.
Consider Contracts with Region XI Education Service Center for 2015-2016.
The services provided by Region XI Education Service Center for a total cost of $68,003.23 include:
· Administrative services
· Application Consortium
· Comprehensive Services Basic
· Educational Technology Digital Learning
· Supplemental Professional Development
· Eduphoria! Premium Suite!
· Instructional Services
· PEIMS Data Quality Service
· Superintendent & School Board Member Training
· TSDS/PDQS Contract (PEIMS, UID studentGPS Dashboard, TIMS, ECDS)
The Board of Trustees is requested to approve the contracts with Region XI for the 2015-2016 school year as presented.
Consider the Resolution for Schools and Libraries Universal Services (E-Rate) for 2015-16 with Kellogg & Sovereign, Consulting, LLC
This resolution authorizes the filing of Form 471 Application for funding year 2015-2016 and the payment of the applicant’s share upon approval of funding and receipt of services.
The Board is requested to approve the E-Rate Resolution as presented.
Consider Setting Date for Hearing on Proposed Tax Rate and Budget on a Proposed Tax Rate that will be Published in the Notice for the Public Meeting
The Truth and Taxation rules require the Board of Trustees to approve the date for the hearing and the tax rates that will be used in the Notice of Public Meeting to Discuss Budget and Proposed Tax Rate. The chief appraiser will certify the tax roll by July 25, 2015. The notice is prepared from the information provided by the chief appraiser and the district. The notice will be published in the local newspaper and the district website by July 31, 2015. The notice must be published 10 to 30 days before the public hearing.
The Board of Trustees is requested to approve the public hearing date to discuss the budget and tax rate at the August 2015 regular board meeting. Also, the Board of Trustees is requested to approve $1.04 maintenance and operations tax rate and $.50 debt service (I&S) tax rate as presented.
Consider Ratifying Contract with Tri-Lam Roofing & Waterproofing, Inc.
The contract with Tri-Lam Roofing & Waterproofing, Inc. is for repairs to Blue Haze Skylights.
The price on the contract is $43,500. The scope of the work is as follows:
1. Remove 3 existing skylights
2. Install 3 new CPI daylights
3. 3 CPI daylights 10 year limited warranty
4. 2 skylights 64” x 64” x 21’
5. 1 skylights 64” x 64” x 30’
The vendor is a member of the HCDE Purchasing Coop.
The Board of Trustees is requested to ratify the contract with Tri-Lam Roofing & Waterproofing, Inc. as presented.