AGENDA

REGULAR MEETING OF THE

WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES

TUESDAY, AUGUST 9, 2016

ADMINISTRATION BUILDING – 5:30 P.M.

ORDER OF BUSINESS

 

            CALL TO ORDER/ROLL CALL         MR. RANDY ARMSTRONG, PRESIDENT

 

A.  CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)

         1.   RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS              

         2.   APPOINTMENTS/REASSIGNMENT

         3.   REQUESTS FOR LEAVE OF ABSENCE

         4.   DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY

         5.   CONSULTATION WITH BOARD ATTORNEY

         6.   OTHER ITEMS CONCERNING PERSONNEL

                                                           

B.   RECONVENE FOR OPEN MEETING (7:00 P.M.)

 

C.  INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE

 

D.  OPEN FORUM

 

E.   PUBLIC METING TO DISCUSS BUDGET & PROPOSED TAX RATE

 

F.   INFORMATION ITEMS

         1.   SUPERINTENDENT’S REPORT                                                              

               a.   Financial Update

               b.   Update Regarding Property Previously Approved for Sale that was not Approved by the City of White Settlement

               c.   Report on Update 105

              

G.  CONSENT ITEMS (All items listed under this subheading will be adopted with one motion

      unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)

         1.   APPROVE MINUTES OF JUNE 21, 2016 AND JUNE 30, 2016

         2.   APPROVE MONTHLY EXPENDITIURES

         3.   CONSIDER AMENDMENTS TO THE 2015 – 2016 GENERAL FUND, CHILD NUTRITION FUND, AND DEBT SERVICE FUND BUDGET

4.      CONSIDER RESOLUTION TO ASSIGN GENERAL FUND BALANCE

5.      CONSIDER PROPERTY AND CASUALTY INSURANCE FOR 2016-2017

6.      CONSIDER RESOLUTION FOR SCHOOLS AND LIBRARIES UNIVERSAL SERVICES (ERATE) FOR 2016 – 2017

7.      CONSIDER STUDENT CODE OF CONDUCT

8.      CONSIDER APPRAISERS

9.      CONSIDER UIL COURSE EXEMPTIONS

10.  CONSIDER MEMORANDUM OF UNDERSTANDING BETWEEN TCU AND WSISD

11.  CONSIDER ENDORSEMENT OF CANDIDATE TO THE TASB BOARD OF DIRECTORS FOR REGION XI

 

H.  SEPARATE ITEMS

         1.   RATIFY CONTRACT WITH DIRECT ENERGY FOR ELECTRICITY SERVICES

         2.   CONSIDER APPROVAL OF AFFINITY BANKING PACKAGE WITH EECU

         3.   ADOPT 2016 – 2017 BUDGET

         4.   ADOPT TAX RATE FOR 2016 - 2017

I.    CONSIDER ITEMS DISCUSSED IN CLOSED MEETING

J.   ADJOURN


 

A.  CLOSED MEETING (551.071/.072/.074/.082)

1.   Resignations/Terminations/Settlements/Non-Renewals

2.   Appointments/Reassignments

3.   Requests for Leave of Absence

4.   Discuss Purchase, Exchange, Lease, or Value of Real Property

5.   Consultation with Board Attorney

6.   Other Items Concerning Personnel

     

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Specific information regarding the above personnel is included in the “Personnel” section of your document.  Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M. 

 

If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve all personnel items as presented.

 

 

 

G. 

 

CONSENT ITEM # 1

 

Approval of Minutes of June 21, 2016 and June 30, 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees met in regular session on June 21, 2016 and in special session on June 30, 2016.  On the following pages, please find the minutes of June 21, 2016 and June 30, 2016 for your review.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the minutes of June 21, 2016 and June 30, 2016 as presented.

 

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

JUNE 21, 2016

 

 

The Board of Trustees of the White Settlement Independent School District met in regular session on June 21, 2016, in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J.B. Morgan, Board Attorney

 

Following roll call and the announcement by the Board President that seven members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.

 

The open meeting began at 7:03 p.m.

 

The Board President announced that the seven members of the Board of Trustees present constitutes a quorum.

 

Superintendent’s Report

 

Making It Better

 

The superintendent introduced the following employees and their new assignments: Alesha Walpole, Brewer High School Drill Team Director, Crystal Intfen, Instructional Coach, and Kenny Williams, Girls Basketball Coach.  He also introduced Oscar Murga, new Brewer High School Wrestling Coach, They each took the podium and thanked the Board for the opportunity to serve the district in their new positions and spoke about their goals.

 

Financial Update

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of May 31, 2016.

 

Instructional Update

 

Mr. Chris Jenkins, Assistant Superintendent of Curriculum and Administrative Services, reported on test scores and stated that the state will not release final scores until July.

 

 

School Health Advisory Council (SHAC) Update

              

The superintendent introduced Desiree Coyle who reported on the School Health Advisory Council (SHAC).  Ms. Coyle stated that about 20 members comprised of district employees, parents, and community members make up the SHAC and introduced the committee members who were present at the Board meeting.  The committee meets 4 times a year and are responsible for several endeavors including the Kind Campaign, Red Ribbon Week, and the Community Wide Health Rally.

 

Consent Items

Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to approve the consent items as presented:

Minutes of May 14, 2016 and May 17, 2016

            Monthly Expenditures

            Amendments to the 2015 – 2016 General Fund Budget

            Resolution for Schools and Libraries Universal Services (E-Rate) for 2016 – 2017

            Vendor for Workers Compensation Insurance for the 2016 - 2017 School Year

            Renewal of Contract with Tarrant County Tax Office

            Erate Masters Services Agreement

            Vendor for Professional and Consulting Services for Special Education

            Policy Update DNA

            Student Exemptions for Non-Participation in Physical Education

            Memorandum of Understanding for JJAEP  

Motion carried with 6 Ayes, 0 Nays, and 1 Abstention by Mr. Raymond Patterson.

 

Dental Insurance for the 2016 - 2017 School Year

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, explained that the district took bids for dental insurance and the Humana Dental Insurance bid came in with cheaper rates for the same benefits as the previous provider for dental insurance.  Following the recommendation of the superintendent, the motion was made by Mr. Glen Lowry and seconded by Mr. John Bradley to approve Humana Dental Insurance as the vendor for employee dental insurance for the period of September 1, 2016 through August 31, 2017 as presented.  Motion carried with 7 Ayes, 0 Nays.

 

UIL Student Insurance for the 2016 - 2017 School Year

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, reported that even though the current carrier, Texas Kids First, had a premium increase that was due to the large number of past and existing claims, the district is satisfied with the services of the current vendor and recommends renewal.  Following the recommendation of the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Mr. Ben Davis to approve Texas Kids First renewal proposal for the 2016-2017 school year as presented.  Motion carried with 7 Ayes, 0 Nays.

 

Open Forum

 

San Chay L Paco, requested to address the Board regarding qualifications for director.

 

A.Michelle Brown, requested to address the Board regarding qualifications of Director of Honeycomb Drill Team and Dance as listed on LinkedIn.com, review/highlight Assistant Director resume and proposed director published background.

 

Ruth Moretz requested to address the Board regarding communication on Honeycomb director.

 

Robbie Stovall requested to address the Board regarding drill team.

 

Michael Santangelo requested to address the Board regarding the decision on new director for drill team.

 

Personnel

 

Following the recommendation made by the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Mr. Ben Davis to accept the resignations of Casey Alexander, Matt Arlett, Lisa Brown, Charles Creasy, Katie Davenport, Laura Dickinson, Leticia Droubi, Ashley Francisco, Aaron Gunn, Linda Haines, Robert Herrera, Jessica Lockhart, Erin Machajewski, Kelli McCoy, Misti Menchaca, Lashana Morris, Clint Nabors, Grant Risner, and Mindy Warren; to accept the letter of retirement of Woodson Winn; to approve the appointments of Janet Bass, Jennifer Belisle, Chelsi Bray, Michelle Brazeal, Lauren Cervantes, Christine Child, Nicholas Clark, Jenifer Crawford, Steven Ganninger, Jennette Gerdes, Kayce Gilman, Terra Griffin, Maggie Howard, Cameron Hughes, Jessica Joergensen, Ashten Kurtnick, Lindsay McClain, Caitlyn McClellen, Adam Mihok, Oscar Murga, Rowdy Myers, Wilmer Ray, Robin Russell, Joan Shields, Angela Starr, Lisa Strein, and James Ward; and to approve the reassignments of Jaci Chasteen and Crystal Intfen as presented.   Motion carried with 7 Ayes, 0 Nays.

 

Meeting adjourned at 8:02 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

JUNE 30, 2016

The Board of Trustees of the White Settlement Independent School District met in special session on June 30, 2016 at 7:30 a.m. in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J. B. Morgan, Board Attorney

 

Following roll call and the announcement by the Board President that the seven members of the Board of Trustees present constitutes a quorum; the Board President opened the meeting at 7:30 a.m. and convened to closed session.

 

The Board convened to open session at 8:35 a.m.

 

Purchase of Vehicle for M/O Department

 

Following the recommendation of the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Mr. Ben Davis to approve the purchase of a 2017 Ford F-250 Super Duty from Silsbee Ford in the amount of $31,899.50 to be used by the M/O Department as presented.  Motion carried with 6 Ayes, 0 Nays.

 

Personnel

 

Following the recommendation of the superintendent, the motion was made by Mr. Glen Lowry and seconded by Mr. John Bradley to accept the resignations of  Benjamin Borneman, Nicholas Clark, Kellie Molden, Stephanie Cherise Moreno, Karly Pancake, Leslie Tyson, and Desiree Wall and to approve the appointments of Alicia Bohannon, Michael Carr, Laurie Clements, Kerry Cooper, Lisa Edmunds, Crystal Farmer, Leslie Friberg, Cassie Hodge, Margaret Hoelke, Kalyn King, Catherine Terrell, and Dafina Veliu as presented.  Motion carried with 6 Ayes, and 0 Nays.

 

Meeting adjourned at 8:44 a.m.

 

 

 

 

 

 

G. 

 

CONSENT ITEM # 2

 

Approval of Monthly School Expenditures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve monthly expenditures for March 2016 as presented.

 

 

G.  CONSENT ITEM # 3

 

Consider Amendments to the 2015 – 2016 General Fund, Child Nutrition Fund, and Debt Service Fund Budget

 

Proposed General Fund Amended Budget 2015-2016 April, 2016.pdf

Proposed Child Nutrition Fund Amended Budget.pdf

 Proposed Debt Service Amended Budget August 9, 2016.pdf

 

 

EXPLANATION

 

GENERAL FUND

The proposed amended budget includes:

·         Increase in revenue for revised amounts for tax collections, additional state revenue, Oil & Gas revenue and SHARS revenue.

·         Increase in expense for revised amounts for salary and related expenses and end of year accruals.

·         Decrease in expense for amounts not spent during the year.

 

The General Fund Budget will be deficit of $1,328,216 after this amendment is approved.

 

 

CHILD NUTRITION

The proposed amended budget includes:

·         Change in revenue for revised amounts local, state and federal.

·         Decrease in expense for amounts not spent during the year.

 

The Child Nutrition budget will be a deficit of $307,433 after this amendment is approved.

 

 

DEBT SERVICE

The proposed amended budget includes:

·         Increase in revenue for revised amounts for tax collections.

·         Added other revenue and expense to reflect bond refunding.

 

The Debt Service budget will be a deficit of $1,172,563 after this amendment is approved.  The District used $1,000,000 of Debt Service Fund Balance during the recent Bond Refunding. 

 

   

 

ACTION

 

The Board of Trustees is requested to approve the budget amendments for the 2015-2016 budget as presented.

 

G.  CONSENT ITEM # 4

 

Consider Approval of Resolution to Assign General Fund Balance

 

 

 

Fund Balance Resolution.pdf

 

 

 

 

 

 

 

EXPLANATION

 

The resolution will set aside oil and gas revenue of $65,743.22 earned during 2015-2016 and remove $90,850.26 SHARS revenue set aside during 2014-2015. The Oil and Gas reserve is for future technology needs.  The SHARS reserve is expected to be used for additional student services during the next year.

 

Previous Reserve Balance as of 8-31-15                                 $ 1,086,653.42

Add: 2015-2016 Oil & Gas Revenue                                             65,743.22

Less: SHARS previously reserved                                         (       90,850.26)

 

TOTAL RESERVE                                                             $ 1,061,546.38

 

Also, the resolution will reverse the previous assignment of general fund balance made in August 11, 2015, in the amount of $1,086,653.42  

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Resolution to assign General Fund Balance as presented.

 

 

 

G.  CONSENT ITEM # 5

 

Consider Approval of Property and Casualty Insurance for 2016 - 2017

 

 

 

 

 

EXPLANATION

 

The District received a proposal from Texas Association of Public Schools (TAPS) and a proposal from Texas Politic al Subdivision (TPS). Following is a summary of renewal received:

 

 

Interlocal Pool

      TAPS

     TAPS

       TPS

 

     2015-2016

     2016-2017

   2016-2017

Total Premium

$             248,923

$              272,147

$            247,827

Property Deductible – Windstorm and Hail

 $              25,000

$                 25,000

 $             35,000

Property Deductible – all other perils

$                25,000

$                 25,000

$               25,000

Auto – Comp/Collision Deductible

$           500/ $500

$        500/ $500

$     1,000/ $ 1,000

Valuation

     Per schedule

   Per Schedule

Blanket Coverage

 

Both organizations have a good reputation and serve many school districts.  Based on the overall coverage, deductibles, and premium the District is recommending TPS as the vendor of Property and Casualty Insurance for 2016-2017.

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve TPS as the vendor of Property and Casualty Insurance for 2016-2017 as presented.

 

 

 

 

 

G.  CONSENT ITEM # 6

 

Consider Approval of Resolution for Schools and Libraries Universal Services (ERATE) for 2016 - 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The resolution will authorize the filing of Form 471 applications for funding year 2016 – 2017 and the payment of the applicant’s share upon approval of funding and receipt of services.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Resolution for ERATE filing and payment of services for 2016 – 2017 as presented.

 

G.  CONSENT ITEM # 7

 

Consider Approval of Student Code of Conduct

 

 

 

 

 

2016-2017-student-code-of-conduct.pdf

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Student Code of Conduct is the district’s response to the requirements of Chapter 37 of the Texas Education Code. Updated campus information will be added to the 2016-2017 Student Code of Conduct. A copy of the revised Student Code of Conduct is attached.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Student Code of Conduct as presented.

 

 

G.  CONSENT ITEM # 8

 

Consider Approval of Appraisers for 2016 - 2017

 

 

 

 

Appraisal Calendar 2016-2017 Text.pdf

 Appraisal Calendar 2016-2017.pdf

 

 T-TESS Appraisers 2016-2017.pdf

 

 

 

 

EXPLANATION

 

The District is required to establish an Appraisal Calendar, which designates the time frame during which teacher appraisals may be conducted. The calendar does include reporting dates for Teacher Self Reports. A list of appraisers who will be responsible for conducting teacher appraisals is attached.

 

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the appraisers as presented.

 

 

G.  CONSENT ITEM # 9

 

Consider Approval of UIL Course Exemptions

 

 

 

 

 

EXPLANATION

 

Texas Administrative Code, Chapter 74 and Texas Education Code 33.081 allows school districts to establish a list of courses that are exempt from the “No Pass, No Play” requirements.

The UIL exempt courses for Brewer High School are listed below.

 

 

 

 

 UIL

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the UIL Course Exemptions as presented.

 

G.  CONSENT ITEM # 10

 

Consider Approval of Memorandum of Understanding Between TCU and WSSD

 

 

 

 

 

White Settlement MOU.pdf

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Memorandum of Understanding will allow a full time counselor to work on the Brewer High School campus and assist students with college enrollment. This MOU with White Settlement Independent School District has three main goals: 1. increase college enrollment of Brewer High School graduates; 2. expand the range of colleges and universities to which students apply and in which they enroll; and 3. work with principals, counselors, and teachers to foster a school-wide-college-going culture. The added service to our district will occur without additional cost to the district. 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Memorandum of Understanding between TCU and WSISD as presented.

 

 

G.  CONSENT ITEM # 11

 

Consider Approval of Endorsement of Candidate to the TASB Board of Directors for Region XI

 

 

 

 

Candidate for TASB Board of Directors.pdf

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Each School Board in Region XI is invited to endorse a candidate for each position in our region for a position on the TASB Board.  Region XI, Position A is currently held by Bobby J. Rigues (Aledo ISD).  Mr. Rigues is the only candidate for this position.  Attached you will find the information from TASB and a brief bio from Mr. Rigues.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to endorse a candidate to serve on the TASB Board.

 

H.  SEPARATE ITEM # 1

 

Consider Ratifying Contract with Direct Energy for Electricity Services

 

 

 

Direct Energy Contract 7-1-16.pdf

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The contract with Direct Energy is for retail electricity services.  The District combined the contract though a blend and extend option.  The price for all facilities will be 4.966 per kWh.  The contract period is 7/1/2016 through 6/1/2022.  The current price is 5.092 per kWh.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to ratify the contract with Direct Energy as presented.

 

 

 

 

 

 

 

H.  SEPARATE ITEM # 2

 

Consider Approval of Affinity Banking Package with EECU

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Affinity Banking Package will provide an additional revenue stream for White Settlement ISD.  The District will receive $5 or $25 (depending on how card is generated) for each active credit card, $5 for each active debit card, and .10 bps of amount financed for each loan ($10 for each $10,000).  The District will also receive $1 each subsequent year the cards are active.  The cards will have the White Settlement ISD logo printed on them. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Affinity Banking Package with EECU as presented.

 

 

 

 

H.  SEPARATE ITEM #3

 

SSE

 

Consider Adoption of 2016 – 2017 Budget

 

 

 

Original Proposed Budgets for 2016-2017 August 9, 2016.pdf

 

 

 

 

 

 

 

 

EXPLANATION

 

The 2016-2017 budgets will be presented as part of the public hearing to discuss budget and proposed tax rate.  Following is a summary of the Proposed Budgets:

 

                              Revenue               Expenditures                Difference

General Fund         $ 49,846,955        $ 50,346,955               ($500,000)

Child Nutrition       $  3,503,000        $  3,503,000                $            0

Debt Service          $ 10,980,202        $ 10,350,364                $ 629,838

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the 2016-2017 budgets as presented.

 

 

 

H.  SEPARATE ITEM #4

 

SSE

 

Consider Adoption of Tax Rate for 2016 - 2017

 

 

 

 

 

 

 

 

 

EXPLANATION

 

In conjunction with the 2016-2017 budget, the district proposed a 2016-2017 tax rate of $1.04 per $100 valuation for maintenance and operations (M&O) and $.50 per $100 valuation for interest and sinking (I&S).  The current rate is $1.54 per $100 valuation.  The proposed rate is the same rate of $1.54 per $100 valuation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the 2016-2017 tax rates as presented.