AGENDA

REGULAR MEETING OF THE

WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES

TUESDAY, DECEMBER 20, 2016

ADMINISTRATION BUILDING – 5:30 P.M.

ORDER OF BUSINESS

 

            CALL TO ORDER/ROLL CALL         MR. RANDY ARMSTRONG, PRESIDENT

 

A.  CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)

         1.   RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS              

         2.   APPOINTMENTS/REASSIGNMENT

         3.   REQUESTS FOR LEAVE OF ABSENCE

         4.   DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY

         5.   CONSULTATION WITH BOARD ATTORNEY

         6.   OTHER ITEMS CONCERNING PERSONNEL

                                                           

B.   RECONVENE FOR OPEN MEETING (7:00 P.M.)

 

C.  INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE

 

D.  OPEN FORUM

 

E.   INFORMATION ITEMS

         1.   SUPERINTENDENT’S REPORT                                                              

               a.   Financial Update

               b.   Instructional Update

               c.   Announce Completion of Board of Trustees Training

              

F.   CONSENT ITEMS (All items listed under this subheading will be adopted with one motion

      unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)

         1.   APPROVE MINUTES OF NOVEMBER 15, 2016

         2.   APPROVE MONTHLY EXPENDITURES

         3.   CONSIDER AMENDMENTS TO THE 2016 – 2017 GENERAL FUND

          

G.  SEPARATE ITEMS

         1.   CONSIDER 2015 – 2016 ANNUAL FINANCIAL AUDIT REPORT

        

H.  CONSIDER ITEMS DISCUSSED IN CLOSED MEETING

I.    ADJOURN


 

A.  CLOSED MEETING (551.071/.072/.074/.082)

1.   Resignations/Terminations/Settlements/Non-Renewals

2.   Appointments/Reassignments

3.   Requests for Leave of Absence

4.   Discuss Purchase, Exchange, Lease, or Value of Real Property

5.   Consultation with Board Attorney

6.   Other Items Concerning Personnel

     

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Specific information regarding the above personnel is included in the “Personnel” section of your document.  Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M. 

 

If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve all personnel items as presented.

 

 

 

 

E. 

 

CONSENT ITEM # 1

 

Approval of Minutes of November 15, 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees met in regular session on November 15, 2016.  On the following pages, please find the minutes of November 15, 2016 for your review.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the minutes of November 15, 2016 as presented.

 

 

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

NOVEMBER 15, 2016

 

The Board of Trustees of the White Settlement Independent School District met in regular session on November 15, 2016, in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J. B. Morgan, Attorney.

 

Following roll call and the announcement by the Board President that seven members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.

 

The open meeting began at 7:11 p.m.

 

The Board President announced that the seven members of the Board of Trustees present constitutes a quorum. 

 

Superintendent’s Report

 

Financial Update

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of October 31, 2016.

 

Instructional Update

 

Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction, & Admin. Services, introduced Jeff Seeton, CTE Director, and Rowdy Myers, AG Teacher.  Mr. Seeton and Mr. Myers gave a presentation to update the board on the FFA and AG Programs at Brewer High School.  AG student, Isabella Clark, was recognized for her recent metal workmanship accomplishments.

 

 

Consent Items

Following the recommendation by the superintendent, the motion was made by Mr. John Bradley and seconded by Mr. Ben Davis to approve the consent items as presented:

Minutes of October 18, 2016

            Monthly Expenditures

Amendments to the 2016-2017 General Fund Budget

Motion carried with 7 Ayes, 0 Nays.

 

Other Revenues Investments Policy CDA (LOCAL)

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, explained that it is a requirement for this policy to be reviewed and approved by the Board of Trustees annually and no changes were made policy CDA (LOCAL) during the period December 2015 through November 2016.  Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Ms. Amanda Sanchez.  Motion carried with 7 Ayes, 0 Nays.

               

Personnel

 

Following the recommendation made by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Glen Lowry to accept the letters of retirement of Tabatha Waybright and Robin Russell and to approve the resignation of Linda Beddingfield. Motion carried with 7 Ayes, 0 Nays.

 

Meeting adjourned at 7:39 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

E. 

 

CONSENT ITEM # 2

 

Approval of Monthly School Expenditures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve monthly expenditures for October 2016 as presented.

 

 

 

 

 

 

E.  CONSENT ITEM # 3

 

Consider Amendments to the 2016 – 2017 General Fund Budget

 

 

 

 

 

EXPLANATION

 

GENERAL FUND

 

The proposed amended budget includes:

            Additions:

1.      Add $2,700 to Function 11 travel – for employees who travel between campuses.

2.      Add $3,600 to Function 11 Salary – for increase in per hour rate for UIL Sponsors.

3.      Add $15,000 SHARS Function 11 for additional cost of Special Education Teacher.

4.      Add $10,000 SHARS Function 11 to set up instructional supplies budget in SHARS program.

5.      Add $25,000 SHARS Function 41for contract services payment for SHARS settle-up.

Moves:

6.      Move $2,700 from Function 11 instructional to Function 23 for principal travel for principal training.

7.      Move $2,161 from SHARS Function 21 to SHARS Function 11 for Instructional Supplies – supplies needed to set up new classroom.

8.      Move $106 from Function 11 Instructional Supplies to Function 12 Library Supplies  to purchase additional library books.

 

The total change in the budget adds $6,300 to the deficit budget. The new deficit amount will be $1,371,886 after this amendment is approved.  The additions # 3,4, and 5 are funded by SHARS.

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the budget amendments as presented for the 2016-2017 budget.

 

 

 

 

 

 

F.  SEPARATE ITEM # 1

 

Consider Approval of 2015-2016 Annual Financial Audit Report

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Representatives from Kirk, Richardson and Poole, P.C., the districts independent auditing firm, will present the 2015-2016 Annual Financial Report for the Year Ended August 31, 2016. The District received a unqualified opinion on the Financial Statements, report on Internal Controls and Report on Internal Controls and Compliance over Federal Awards.  See attached Annual Report for the Year Ended August 31, 2016.

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the 2015-2016 Annual Financial Report as presented.