AGENDA
REGULAR MEETING OF THE
WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES
TUESDAY, JANUARY 19, 2016
ADMINISTRATION BUILDING – 5:30 P.M.
ORDER OF BUSINESS
CALL
TO ORDER/ROLL CALL MR. RANDY
ARMSTRONG, PRESIDENT
A. CLOSED
MEETING (TX. GOVT.CODE
551.071/551.072/551.074/551.082)
1. RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS
2. APPOINTMENTS/REASSIGNMENT
3. REQUESTS
FOR LEAVE OF ABSENCE
4. DISCUSS
PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
5. CONSULTATION WITH BOARD ATTORNEY
6. SUPERINTENDENT EVALUATION AND CONTRACT
7. OTHER
ITEMS CONCERNING PERSONNEL
B. RECONVENE
FOR OPEN MEETING (7:00 P.M.)
C. INTRODUCTION OF MEETING AND PLEDGE OF
ALLEGIANCE
D. OPEN FORUM
E. INFORMATION ITEMS
1. SUPERINTENDENT’S REPORT
a. Financial Update
b. Instructional Update
F. CONSENT ITEMS (All items listed under this subheading will be
adopted with one motion
unless they
are removed from the Consent Agenda by a Trustee or the Superintendent for
discussion.)
1.
APPROVE
MINUTES OF DECEMBER 15, 2015
2. APPROVE MONTHLY EXPENDITIURES
3. CONSIDER AMENDMENT TO THE 2015 – 2016 GENERAL
FUND BUDGET
4. CONSIDER RATIFYING BREWER MIDDLE SCHOOL
SKYLIGHT
5.
CONSIDER
OFFER TO PURCHASE PROPERTY STRUCK-OFF FOR TAXES FROM RICE AVIATION GROUP, LLC
6.
CONSIDER
BIDS FOR PRINTING SERVICES
G. SEPARATE
ITEMS
1. CONSIDER CALL OF JOINT ELECTION FOR BOARD OF
TRUSTEES
H. CONSIDER ITEMS DISCUSSED IN CLOSED MEETING
I. ADJOURN
A.
CLOSED MEETING (551.071/.072/.074/.082)
1. Resignations/Terminations/Settlements/Non-Renewals
2. Appointments/Reassignments
3. Requests for Leave of Absence
4. Discuss Purchase, Exchange, Lease, or Value of Real Property
5. Consultation with Board Attorney
6. Superintendent Evaluation and Contract
7. Other Items Concerning Personnel
EXPLANATION
Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M.
If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.
ACTION
The Board of Trustees is requested to approve all personnel items as presented.
F.
Approval of Minutes of December 15, 2015
EXPLANATION
The Board of Trustees met in regular session on December 15, 2015. On the following pages, please find the minutes of December 15, 2015 for your review.
The Board of Trustees is requested to approve the minutes of December 15, 2015 as presented.
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
OFFICIAL MINUTES
December 15, 2015
The Board of Trustees of the White Settlement Independent School District met in regular session on December 15, 2015, in the Board Room of the WSISD Administration Building. The meeting agenda was posted as required by Texas Government Code 551.051/551.056.
Members Present
Mr. Randy
Armstrong, Mr. John Bradley, Mr. Ben Davis, Mr. Raymond Patterson, and Ms.
Amanda Sanchez
School Officials Present
Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J.B. Morgan, Board Attorney
Following
roll call and the announcement by the Board President that five members of the
Board of Trustees present constitutes a quorum; the Board convened to closed
session at 5:30 p.m.
Mr. John
Bradley left the meeting at 6:55 p.m.
The open
meeting began at 7:01 p.m.
The Board
President announced that the four members of the Board of Trustees present
constitutes a quorum.
Open Forum
No one was present who wished to address the Board.
Public Hearing for
Texas Academic Performance Report
Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction and Administrative Services presented the Texas Academic Performance Report. Mr. Jenkins showed a powerpoint and reported that the district received a First Financial Rating of Superior stating that the district has shown gains in reading, social studies, science, and district End of Course scores. Mr. Jenkins introduced Ms. Christie Beaty, Assessment & Program Evaluation Director, who reported on the four year Longitudinal Completion Data stating that completion rates for College and Career Ready graduates for 2014 has increased as well as advanced placement and participation on the SAT and ACT tests with a SAT increase of 10 points. There were no questions or comments from the audience and the president closed the public hearing.
Superintendent’s Report
Financial Update
Mr. David
Bitters, Assistant Superintendent of Finance and Operations, gave a financial
update to the Board with a year to date budget analysis as of November 30,
2015.
Instructional Update
Mr. Chris
Jenkins, Assistant Superintendent of Curriculum, Instruction and Administrative
Services, introduced Ms. Amber Crissey, Executive Director of Curriculum, who
presented a powerpoint exhibiting the district
Professional Learning Community Focus Document.
She also stated that a core group including herself, Superintendent
Molinar, Candace Summerhill, Elementary Education Director, Pam Turner, Brewer
High School Principal, Sherri Kottwitz, Brewer Middle School Principal, and
Randy Summerhill, Tannahill Intermediate School Principal attended the
Professional Learning Institute Conference in November. The group reported that the sessions they
attended were very beneficial and gave them insight and methods to improve
their practice through collaboration, combining wisdom, and teamwork on their
campuses.
Board Member Training
The
President announced that all Board members have met or exceeded the required
number of hours of continuing education for the year as required by the Texas
Education Code and the Texas Administrative Code.
Consent Items
Following the recommendation by the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Mr. Ben Davis to approve the consent items as presented:
Minutes of November 17, 2015
Monthly Expenditures
Amendment to the 2015 – 2016 General
Fund Budget
North Elementary Floor Project
Purchase of Two (2)
Maintenance Vehicles (Van w/Plumber Pkg - $32,511.50
and Box Truck - $54,921.50) Not to Exceed a Total Amount of $87,433.00
Motion
carried with 4 Ayes, 0 Nays.
2014 –
2015 Annual Financial Audit Report
Cindy
Poole, of Kirk, Richardson, & Poole, P.C. gave the annual financial report
for the year ended August 31, 2015. Ms.
Poole, stated the district received a clean report and commended the district
for internal controls and compliance.
Ms. Poole stated that the district is in good financial condition with a
healthy fund balance of 3.7 months.
Following the audit report and recommendation made by the
superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr.
Ben Davis to approve the audit as presented.
Motion carried with 4 Ayes and 0 Nays.
Policy
Update 103
Mr. Tim
Duncan, Director of Human Resources, explained that Policy Update 103 is the
first of two post-legislative updates, and encompasses changes in law from the
84th Legislative session that have an immediate effect on the
governance and management of school districts. Following the
recommendation of the superintendent, the motion was made by Mr. Raymond Patterson
and seconded by Ms. Amanda Sanchez to approve Policy Update 103 as presented.
Motion
carried with 4 Ayes, 0 Nays.
West
Elementary Drive Project
Following
the recommendation of the superintendent, the motion was made by Mr. Raymond
Patterson and seconded by Mr. Ben Davis to approve the bid with Texas Made
Construction in the amount of $31,400 to widen the driveways at West Elementary
School as presented. Motion carried with
4 Ayes, 0 Nays.
Vendor
for Construction of Awnings at Fine Arts Academy and West Elementary
Following
the recommendation of the superintendent, the motion was made by Mr. Ben Davis
and seconded by Mr. Raymond Patterson to approve the bid with In Pro
Fabrication for the canopy projects at Fine Arts and West Elementary School in
the amount of $77,270.25 as presented.
Motion carried with 4 Ayes, 0 Nays.
Contract
Renewal with Siemens Industries, Inc.
Following
the recommendation of the superintendent, the motion was made by Ms. Amanda
Sanchez and seconded by Mr. Ben Davis to approve the contract renewal with Siemen’s
Industries, Inc. in the amount of $49,995.00 annually to include test and
inspection service for all fire alarm systems and extended warranty on fire
alarm systems as presented. Motion
carried with 3 Ayes and 1 Abstention by Mr. Raymond Patterson.
Personnel
Following
the recommendation made by the superintendent, the motion was made by Mr.
Raymond Patterson and seconded by Mr. Ben Davis to approve the appointments of
Leticia Esparaza-Droubi, Valerie Redding, Katelyn Richardson, and Brenda
Schraeder as presented.
Motion
carried with 4 Ayes, 0 Nays.
Meeting
adjourned at 8:39 p.m.
F.
Approval of Monthly School Expenditures
EXPLANATION
The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.
ACTION
The Board of Trustees is requested to approve monthly expenditures for October 2015 as presented.
F.
Consider Amendment to the 2015 – 2016 General Fund Budget
EXPLANATION
GENERAL FUND ( Funds 198 and 199)
The proposed amended budget includes:
· Moved $1,085 from Blue Haze supply budget (Function 11) to Principal Supply budget (Function 23).
· Added $15,000 for attendance awards (Function 11).
· Move $593 from Brewer High School supply budget (Function 11) to UIL Travel budget (Function 36).
· Added $178,515 for salary and benefits for employee positions added (Function 11 and 51).
· Added $52,000 of SHARS Revenue (198-59XX).
The General Fund Budget will be a deficit budget of $ 2,577,860 after this amendment is approved.
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CHILD NUTRITION FUND ( Fund 240) The proposed amended budget includes: ·
Added $300,000 to equipment budget for purchase of equipment for
added serving line and other miscellaneous equipment at Liberty Elementary
(Function 35). |
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Proposed General Fund Amended Budget 2015-2016 Dec 15, 2015.pdf |
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ACTION
The Board of Trustees is requested to approve the budget amendments as presented for the 2015-2016 General Fund Budget and Child Nutrition Budget as presented.
F.
Consider Ratifying Brewer Middle School Skylight
EXPLANTATION
On May 10, 2015, Brewer Middle School suffered damage from a storm. Football Stadium Press Box and Common Hall Skylight were damaged. Cost of the damage did not exceed the insurance deductible. Renovation to the Press box was handled in-house. The District was working with Tri-Lam Roofing on replacing Blue Haze Elementary Skylights due to aging and had them replace Brewer Middle School Skylight at the same time. The cost to replace Brewer Middle School Skylight is $13,650.00.Tri-Lam Roofing is a member of “The Interlocal Purchasing System” (TIPS)
ACTION
The Board OF Trustees is requested to ratify the purchase and
installation of Brewer Middle School Skylight for $13,650.00 as presented.
F.
Consider Approval of Offer to Purchase Property Struck-off for Taxes from Rice Aviation Group, LLC.
EXPLANATION
An offer was received from Rice Aviation Group, LLC, on the following property that was previously struck-off the tax roll in a tax foreclosure on April 1, 2014.. The offer is for $30,000. The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities. The intended use of the property is to build on or have as an investment. The address of the property is 901 S Cherry Lane, White Settlement, Texas, 76108. The remaining balance to be to be prorated to taxing entities is $29,114. This amount will be allocated to the City of White Settlement (27.60%), Tarrant County (19.28%), and White Settlement ISD (53.12%). The expected amount to be disbursed to White Settlement after court costs is $15,465.36. The action will allow White Settlement to access and collect taxes on the properties in the future.
Offer to Purchase Property at 901 S Cherry Lane.pdf
ACTION
The Board of Trustees is requested to approve the offer from Philip Herr to purchase the lot of land located in White Settlement, Texas, for a total amount of $30,000 as presented.
F.
Consider Bids for Printing Services
EXPLANATION
Jan. 17,
2016 through Aug. 31, 2016
Recommendation:
To accept all vendors listed.
VENDORS
River Oaks
Printing
Digital Press
Print Pointe
ACTION
The Board of
Trustees is requested to approve the printing vendors as presented.
G.
Consider Call of Joint Election for Board of Trustees
EXPLANATION
ACTION
The Board is requested to approve the Call of Election for Board of Trustees as presented.