REGULAR MEETING OF THE
WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES
TUESDAY, JANUARY 19, 2016
ADMINISTRATION BUILDING – 5:30 P.M.
ORDER OF BUSINESS
CALL TO ORDER/ROLL CALL MR. RANDY ARMSTRONG, PRESIDENT
A. CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)
3. REQUESTS FOR LEAVE OF ABSENCE
4. DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
5. CONSULTATION WITH BOARD ATTORNEY
6. SUPERINTENDENT EVALUATION AND CONTRACT
7. OTHER ITEMS CONCERNING PERSONNEL
B. RECONVENE FOR OPEN MEETING (7:00 P.M.)
C. INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE
D. OPEN FORUM
E. INFORMATION ITEMS
1. SUPERINTENDENT’S REPORT
a. Financial Update
b. Instructional Update
F. CONSENT ITEMS (All items listed under this subheading will be adopted with one motion
unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
G. SEPARATE ITEMS
H. CONSIDER ITEMS DISCUSSED IN CLOSED MEETING
A. CLOSED MEETING (551.071/.072/.074/.082)
3. Requests for Leave of Absence
4. Discuss Purchase, Exchange, Lease, or Value of Real Property
5. Consultation with Board Attorney
6. Superintendent Evaluation and Contract
7. Other Items Concerning Personnel
Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M.
If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.
The Board of Trustees is requested to approve all personnel items as presented.
Approval of Minutes of December 15, 2015
The Board of Trustees met in regular session on December 15, 2015. On the following pages, please find the minutes of December 15, 2015 for your review.
The Board of Trustees is requested to approve the minutes of December 15, 2015 as presented.
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
December 15, 2015
The Board of Trustees of the White Settlement Independent School District met in regular session on December 15, 2015, in the Board Room of the WSISD Administration Building. The meeting agenda was posted as required by Texas Government Code 551.051/551.056.
Mr. Randy Armstrong, Mr. John Bradley, Mr. Ben Davis, Mr. Raymond Patterson, and Ms. Amanda Sanchez
School Officials Present
Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J.B. Morgan, Board Attorney
Following roll call and the announcement by the Board President that five members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.
Mr. John Bradley left the meeting at 6:55 p.m.
The open meeting began at 7:01 p.m.
The Board President announced that the four members of the Board of Trustees present constitutes a quorum.
No one was present who wished to address the Board.
Public Hearing for Texas Academic Performance Report
Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction and Administrative Services presented the Texas Academic Performance Report. Mr. Jenkins showed a powerpoint and reported that the district received a First Financial Rating of Superior stating that the district has shown gains in reading, social studies, science, and district End of Course scores. Mr. Jenkins introduced Ms. Christie Beaty, Assessment & Program Evaluation Director, who reported on the four year Longitudinal Completion Data stating that completion rates for College and Career Ready graduates for 2014 has increased as well as advanced placement and participation on the SAT and ACT tests with a SAT increase of 10 points. There were no questions or comments from the audience and the president closed the public hearing.
Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of November 30, 2015.
Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction and Administrative Services, introduced Ms. Amber Crissey, Executive Director of Curriculum, who presented a powerpoint exhibiting the district Professional Learning Community Focus Document. She also stated that a core group including herself, Superintendent Molinar, Candace Summerhill, Elementary Education Director, Pam Turner, Brewer High School Principal, Sherri Kottwitz, Brewer Middle School Principal, and Randy Summerhill, Tannahill Intermediate School Principal attended the Professional Learning Institute Conference in November. The group reported that the sessions they attended were very beneficial and gave them insight and methods to improve their practice through collaboration, combining wisdom, and teamwork on their campuses.
Board Member Training
The President announced that all Board members have met or exceeded the required number of hours of continuing education for the year as required by the Texas Education Code and the Texas Administrative Code.
Following the recommendation by the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Mr. Ben Davis to approve the consent items as presented:
Minutes of November 17, 2015
Amendment to the 2015 – 2016 General Fund Budget
North Elementary Floor Project
Purchase of Two (2) Maintenance Vehicles (Van w/Plumber Pkg - $32,511.50 and Box Truck - $54,921.50) Not to Exceed a Total Amount of $87,433.00
Motion carried with 4 Ayes, 0 Nays.
2014 – 2015 Annual Financial Audit Report
Cindy Poole, of Kirk, Richardson, & Poole, P.C. gave the annual financial report for the year ended August 31, 2015. Ms. Poole, stated the district received a clean report and commended the district for internal controls and compliance. Ms. Poole stated that the district is in good financial condition with a healthy fund balance of 3.7 months. Following the audit report and recommendation made by the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr. Ben Davis to approve the audit as presented. Motion carried with 4 Ayes and 0 Nays.
Policy Update 103
Mr. Tim Duncan, Director of Human Resources, explained that Policy Update 103 is the first of two post-legislative updates, and encompasses changes in law from the 84th Legislative session that have an immediate effect on the governance and management of school districts. Following the recommendation of the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Ms. Amanda Sanchez to approve Policy Update 103 as presented.
Motion carried with 4 Ayes, 0 Nays.
West Elementary Drive Project
Following the recommendation of the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Mr. Ben Davis to approve the bid with Texas Made Construction in the amount of $31,400 to widen the driveways at West Elementary School as presented. Motion carried with 4 Ayes, 0 Nays.
Vendor for Construction of Awnings at Fine Arts Academy and West Elementary
Following the recommendation of the superintendent, the motion was made by Mr. Ben Davis and seconded by Mr. Raymond Patterson to approve the bid with In Pro Fabrication for the canopy projects at Fine Arts and West Elementary School in the amount of $77,270.25 as presented. Motion carried with 4 Ayes, 0 Nays.
Contract Renewal with Siemens Industries, Inc.
Following the recommendation of the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr. Ben Davis to approve the contract renewal with Siemen’s Industries, Inc. in the amount of $49,995.00 annually to include test and inspection service for all fire alarm systems and extended warranty on fire alarm systems as presented. Motion carried with 3 Ayes and 1 Abstention by Mr. Raymond Patterson.
Following the recommendation made by the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Mr. Ben Davis to approve the appointments of Leticia Esparaza-Droubi, Valerie Redding, Katelyn Richardson, and Brenda Schraeder as presented.
Motion carried with 4 Ayes, 0 Nays.
Meeting adjourned at 8:39 p.m.
Approval of Monthly School Expenditures
The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.
The Board of Trustees is requested to approve monthly expenditures for October 2015 as presented.
Consider Amendment to the 2015 – 2016 General Fund Budget
GENERAL FUND ( Funds 198 and 199)
The proposed amended budget includes:
· Moved $1,085 from Blue Haze supply budget (Function 11) to Principal Supply budget (Function 23).
· Added $15,000 for attendance awards (Function 11).
· Move $593 from Brewer High School supply budget (Function 11) to UIL Travel budget (Function 36).
· Added $178,515 for salary and benefits for employee positions added (Function 11 and 51).
· Added $52,000 of SHARS Revenue (198-59XX).
The General Fund Budget will be a deficit budget of $ 2,577,860 after this amendment is approved.
CHILD NUTRITION FUND ( Fund 240)
The proposed amended budget includes:
· Added $300,000 to equipment budget for purchase of equipment for added serving line and other miscellaneous equipment at Liberty Elementary (Function 35).
The Board of Trustees is requested to approve the budget amendments as presented for the 2015-2016 General Fund Budget and Child Nutrition Budget as presented.
Consider Ratifying Brewer Middle School Skylight
On May 10, 2015, Brewer Middle School suffered damage from a storm. Football Stadium Press Box and Common Hall Skylight were damaged. Cost of the damage did not exceed the insurance deductible. Renovation to the Press box was handled in-house. The District was working with Tri-Lam Roofing on replacing Blue Haze Elementary Skylights due to aging and had them replace Brewer Middle School Skylight at the same time. The cost to replace Brewer Middle School Skylight is $13,650.00.Tri-Lam Roofing is a member of “The Interlocal Purchasing System” (TIPS)
The Board OF Trustees is requested to ratify the purchase and installation of Brewer Middle School Skylight for $13,650.00 as presented.
Consider Approval of Offer to Purchase Property Struck-off for Taxes from Rice Aviation Group, LLC.
An offer was received from Rice Aviation Group, LLC, on the following property that was previously struck-off the tax roll in a tax foreclosure on April 1, 2014.. The offer is for $30,000. The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities. The intended use of the property is to build on or have as an investment. The address of the property is 901 S Cherry Lane, White Settlement, Texas, 76108. The remaining balance to be to be prorated to taxing entities is $29,114. This amount will be allocated to the City of White Settlement (27.60%), Tarrant County (19.28%), and White Settlement ISD (53.12%). The expected amount to be disbursed to White Settlement after court costs is $15,465.36. The action will allow White Settlement to access and collect taxes on the properties in the future.
The Board of Trustees is requested to approve the offer from Philip Herr to purchase the lot of land located in White Settlement, Texas, for a total amount of $30,000 as presented.
Consider Bids for Printing Services
Jan. 17, 2016 through Aug. 31, 2016
Recommendation: To accept all vendors listed.
River Oaks Printing
The Board of Trustees is requested to approve the printing vendors as presented.
Consider Call of Joint Election for Board of Trustees
The Board is requested to approve the Call of Election for Board of Trustees as presented.