AGENDA

REGULAR MEETING OF THE

WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES

TUESDAY, JUNE 21, 2016

ADMINISTRATION BUILDING – 5:30 P.M.

ORDER OF BUSINESS

 

            CALL TO ORDER/ROLL CALL         MR. RANDY ARMSTRONG, PRESIDENT

 

A.  CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)

         1.   RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS              

         2.   APPOINTMENTS/REASSIGNMENT

         3.   REQUESTS FOR LEAVE OF ABSENCE

         4.   DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY

         5.   CONSULTATION WITH BOARD ATTORNEY

         6.   OTHER ITEMS CONCERNING PERSONNEL

                                                           

B.   RECONVENE FOR OPEN MEETING (7:00 P.M.)

 

C.  INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE

 

D.  INFORMATION ITEMS

         1.   SUPERINTENDENT’S REPORT                                                              

                 a.   Making It Better

               b.   Financial Update

               c.   Instruction Update

               d.   School Health Advisory Council (SHAC) Update

              

E.   CONSENT ITEMS (All items listed under this subheading will be adopted with one motion

      unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)

         1.   APPROVE MINUTES OF MAY 14, 2016 and MAY 17, 2016

         2.   APPROVE MONTHLY EXPENDITIURES

         3.   CONSIDER AMENDMENTS TO THE 2015 – 2016 GENERAL FUND BUDGET

4.      CONSIDER RESOLUTION FOR SCHOOLS AND LIBRARIES UNIVERSAL SERVICES (E-RATE) FOR 2016-2017

5.      CONSIDER VENDOR FOR WORKERS COMPENSATION INSURANCE FOR THE 2016-2017 SCHOOL YEAR

6.      CONSIDER RENEWAL OF CONTRACT WITH TARRANT COUNTY TAX OFFICE

7.      CONSIDER ERATE MASTERS SERVICES AGREEMENT

8.      CONSIDER VENDOR FOR PROFESSIONAL AND CONSULTING SERVICES FOR SPECIAL EDUCATION

9.      CONSIDER POLICY UPDATE DNA

10.  CONSIDER STUDENT EXEMPTIONS FOR NON-PARTICIPATION IN PHYSICAL EDUCATION

11.  CONSIDER MEMORANDUM OF UNDERSTANDING FOR JJAEP

12.  CONSIDER PURCHASE OF VEHICLE FOR CTE DEPARTMENT

 

F.   SEPARATE ITEMS

         1.   CONSIDER SELECTION OF DENTAL INSURANCE FOR THE 2016-2017 SCHOOL YEAR

         2.   CONSIDER VENDOR FOR UIL STUDENT INSURANCE FOR THE 2016-2017 SCHOOL YEAR

 

G.  OPEN FORUM                                                                                                                                 

 

H.  CONSIDER ITEMS DISCUSSED IN CLOSED MEETING

I.    ADJOURN


 

A.  CLOSED MEETING (551.071/.072/.074/.082)

1.   Resignations/Terminations/Settlements/Non-Renewals

2.   Appointments/Reassignments

3.   Requests for Leave of Absence

4.   Discuss Purchase, Exchange, Lease, or Value of Real Property

5.   Consultation with Board Attorney

6.   Other Items Concerning Personnel

     

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Specific information regarding the above personnel is included in the “Personnel” section of your document.  Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M. 

 

If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve all personnel items as presented.

 

 

 

E.  CONSENT ITEM # 1

 

Approval of Minutes of May 14, 2016 and May 17, 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees met in special session on May 14, 2016 and in regular session on May 17, 2016.  On the following pages, please find the minutes of May 14, 2016 and May 17, 2016 for your review.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the minutes of May 14, 2016 and May 17, 2016 as presented.

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

MAY 14, 2016

 

The Board of Trustees of the White Settlement Independent School District met in special session on May 14, 2016 at 9:30 a.m. in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, and Mr. Chris Jenkins

 

Following roll call and the announcement by the Board President that the seven members of the Board of Trustees present constitutes a quorum; the Board President opened the meeting at 9:35 a.m.

 

The Board convened to closed session at 9:39 a.m. and reconvened to open session at 10:08 a.m.

 

Personnel

 

Following the recommendation of the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Raymond Patterson to approve the appointment of Michael Pogue as Director of Special Programs. Motion carried with 7 Ayes, 0 Nays.

 

Board Workshop

 

The Board participated in a Strategic Planning Meeting

 

Meeting adjourned at 3:28 p.m.

 

 

 

 

 

 

 

 

 

 

 

                                                                                                         WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

MAY 17, 2016

 

 

The Board of Trustees of the White Settlement Independent School District met in regular session on May 17, 2016, in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J.B. Morgan, Board Attorney

 

Following roll call and the announcement by the Board President that six members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.

 

The open meeting began at 7:08 pm

 

The Board President announced that the six members of the Board of Trustees present constitutes a quorum.

 

Open Forum

 

No one was present who wished to address the Board.

 

Superintendent’s Report

 

Financial Update

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of April 30, 2016.

 

Bond Refunding Report

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, reported on the Series 2016 Refunding Recap.

 

Booster Club and PTO/PTA Report

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, introduced Ms. Janette Owens, Business Director, who reported that she has received a financial report from all of the Booster Clubs and PTO and PTA organizations for the first semester and will be receiving final reports for the school year. 

 

Instructional Update

 

Mr. Chris Jenkins, Assistant Superintendent of Curriculum and Administrative Services,                introduced Ms. Christie Beaty, Assessment and Programs Evaluation Director, and thanked her and the administrators for their diligence during the testing process.

 

Consent Items

 

Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Raymond Patterson to approve the consent items as presented with the exception of Item # 4, Renewal of Tax Collections Contract with Tarrant County Tax Office which was pulled from the agenda:

Minutes of April 26, 2016

            Monthly Expenditures

            Amendments to the 2015 – 2016 General Fund Budget

First Amendment to the Interlocal Agreement to Provide E-Rate Category Two Technology Services Between TEXSERVE and White Settlement ISD

Purchase Property Struck-off for Taxes from Tarrant Properties, Inc.

            Contracts with Region XI Education Service Center for 2016

            Master Interlocal Agreement with XI Education Service Center

            TEKS Resource System with ESC Region XI

           

Motion carried with 6 Ayes, 0 Nays.

 

Exclusive Beverage Service Contract

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, explained the Beverage Partnership Proposal with Coca-Cola for 5 years. Following the recommendation by the superintendent, the motion was made by Mr. Ben Davis and seconded by Ms. Melissa Brown to approve the Beverage Partnership Proposal with the district and Coca-Cola.  Motion carried with 6 Ayes, 0 Nays.

 

Organization of Board of Trustees

 

The motion was made by Ms. Amanda Sanchez to elect the following slate of officers: 

President - Randy Armstrong, Vice-President - John Bradley, Secretary – Melissa Brown, TASB Delegate – John Bradley, and Alternate TASB Delegate – Amanda Sanchez.

The motion was seconded by Mr. Glen Lowry and the motion carried with 6 Ayes, 0 Nays.

 

Personnel

 

Following the recommendation made by the superintendent, the motion was made by Mr. Ben Davis and seconded by Mr. Glen Lowry to accept the resignations of Krystal Bare, Sommer Barlow, Heidi Harville, Rachel McBryde, and Jeremy Williams; to accept the letter of retirement of Evelyn Smith; to approve the appointments of Ashley Brown, Hayden Ingram, Lashana Morris, and Nancy Salgado; and approve the contract extensions of Yolanda Glass and Katelyn Richardson as presented.   Motion carried with 6 Ayes, 0 Nays.

 

Meeting adjourned at 7:59 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

E.  CONSENT ITEM # 2

 

Approval of Monthly School Expenditures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve monthly expenditures for March 2016 as presented.

 

 

E.  CONSENT ITEM # 3

 

Consider Amendments to the 2015 – 2016 General Fund Budget

 

 

 

 

 

EXPLANATION

 

GENERAL FUND (Fund 199)

The proposed amended budget includes:

·         Added $12,000 to function 21 for starting new Special Education Director two months early.

·         Added $5,000 to function 36 – Hosting playoff games

·         Added $41,175 to revenue for insurance recoveries received from hail storm and vehicle damage.

·         Added $ 25,775 to function 36 to replace equipment damaged in hail storm.

·         Added $15,400 to function 51 to replace equipment damaged in storm and repair vehicle.

·         Added $5,000 to Misc. Revenue for hosting playoff games.

·         Added $100,000 to CTE supplies budget for start-up expenditures.

·         Move $ 97,508 from function 81 to function 51.

 

The General Fund Budget will be a deficit budget of $ 3,335,976 (including $500,000 beginning deficit) after this amendment is approved. 

2016 Board Pages/June16/Proposed General Fund Amended Budget 2015-2016 April, 2016.pdf

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the budget amendments as presented for the 2015-2016 General Fund Budget as presented.

 

 

 

E.  CONSENT ITEM # 4

 

Consider Approval of Resolution for Schools and Libraries Universal Services (E-Rate) for 2016-2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

This resolution authorizes the filing of the Form 471 applications for funding year 2016-17 and the payment of the applicant’s share upon approval of funding and receipt of services.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board is requested to approve the E-Rate Resolution for 2016-17 as presented.

 

 

E.  CONSENT ITEM # 5

 

Consider Approval of Vendor for Workers Compensation Insurance for the 2016-2017 School Year

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The current carrier, Claims Administrative Services, provided us a renewal of $59,410 for the 2016-2017 school year.  This is an increase of $549 from 2015-2016.  Claims Administrative Services has been White Settlement’s Workers Compensation vendor for many years.  The district is satisfied with their services.  The program is a self-insured program. The premiums are to pay for the reinsurance and the administrative support services.

 

The Renewal offers two options:

Option 1: Begin New 3 Year Plan/Year 1 or

Option 2: Continue current 3 Year Plan/Year 2

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve services for Workers Compensation Insurance with Claims Administrative Services under Option 2 for the 2016-2017 school year as presented.

 

 

 

 

E.  CONSENT ITEM # 6

 

Consider Approval of Renewal of Contract with Tarrant County Tax Office

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The District must annually renew the contract for the collection of ad valorem taxes with the Tarrant County Tax Collector.  The District first contracted these services in 1993.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the contract with Tarrant County Tax Office for the collection of ad valorem taxes for the fiscal year 2016-2017 as presented.

 

E.  CONSENT ITEM # 7

 

Consider Approval of E-Rate Masters Services Agreement

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Kellogg & Sovereign Consulting, LLC, submitted a fee schedule for management services to fill for White Settlement ISD E-Rate funding for the period 7/1/2016 – 6/30/2018.  The fee is $2,500 for Category 1 – Telecommunications & Broadband Service and $750 plus 3% of funding for Category 2 – Internal Broadband Connections, MISBS, & Maintenance.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Kellogg & Sovereign Consulting, LLC to provide E-rate management services for White Settlement ISD as presented.

 

 

E.  CONSENT ITEM # 8

 

Consider Approval of Vendor for Professional and Consulting Services for Special Education

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The District released a Request for Qualifications (RFQ) for Professional and Consulting Services for Special Education in May 2016. We received RFQ’s from six vendors.  The Special Education Director reviewed the RFQ’s and recommends we select Superior Pediatric Care, Inc. The District has worked with this firm for several years.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Superior Pediatric Care, Inc. for Professional and Consulting Services for Special Education for the 2016-2017 school year as presented.

 

E.  CONSENT ITEM # 9

 

Consider Approval of Policy Update DNA

 

 

2016 Board Pages/June16/DNA(L)-TTESS.pdf

2016 Board Pages/June16/DNA(LOCAL) Current.pdf 

2016 Board Pages/June16/TPESS DNB(L)-A1 District.pdf

 

 

 

 

 

 

EXPLANATION

 

DNA (Local) concerns the teacher evaluation system and process. The current system is the Professional Development and Appraisal System (PDAS). PDAS and will be replaced next year by the Texas Teacher Evaluation and Support System (T-TESS). The state will also begin using an evaluation tool for principals. This system is called the Texas Principal Evaluation and Support System (T-PESS).

 

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Policy Update DNA as presented.

 

 

 

E.  CONSENT ITEM # 10

 

Consider Approval of Student Exemptions for Non-Participation in Physical Education

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Texas Administrative Code states that each school district must allow an exemption for a student on a middle/high school campus to participate in an extracurricular activity that has moderate to vigorous activity component, sponsored by a private league or club.  This will exempt the student from participating in Physical Education at the campus level. Two requests tonight are for 2016-2017 Seventh graders in private dance.  Each request will be brought to the board in the future, for your approval.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the student physical education exemptions as presented.

 

 

E.  CONSENT ITEM # 11

 

Consider Approval of Memorandum of Understanding for JJAEP

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Juvenile Board, in cooperation with the Districts, will provide the juvenile justice alternative educational programming as specified in Chapter 37, Texas Education Code, either through the direct provision of services or through a contractual agreement with an education provider. The programming will be managed by Tarrant County Juvenile Services (“TCJS”),

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Memorandum of Understanding for JJAEP as presented.

 

 

 

E.  CONSENT ITEM # 12

 

Consider the Purchase of a Vehicle for the CTE Department

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

From Southwest Ford of Weatherford being considered is a 2016 Ford F-250 Super Duty Truck with 4 wheel drive, W2B Crew Cab XL, with 8 miles on it.  The purchase price is $40,859.15.  It will be used to carry CTE equipment for competition as well as Agriculture animals.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board is requested to approve the purchase of the 2016 Ford Truck for CTE as presented.

 

 

F.  SEPARATE ITEM # 1

 

Consider Selection of Dental Insurance Provider for 2016-2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The District advertised and accepted dental insurance proposals from several providers.  The Assistant Superintendent, Director of Business, and Benefits Coordinator are evaluating the proposals received.  Additional information on the vendor recommendation will be provided at the Board Meeting.

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the vendor for employee dental insurance for the period September 1, 2016 through August 31, 2017. 

 

 

 

 

 

 

 

F.  SEPARATE ITEM #2

 

SSE

 

Consider Vendor for UIL Student Insurance for the 2016-2017

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The current carrier, Texas Kids First, provided a renewal rate of $ 26,053.  The Athletic and Activities Accident Insurance is $23,785 and the Catastrophic Coverage is $2,268.  The premium increased $2,000 over previous year due to large number of past and existing claims.  The renewal premium is the same amount paid two years ago.  We believe the reason for the increase in claims is the improvement in communicating this benefit to the parents.  We are satisfied with the services of the current vendor.

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Texas Kids First renewal proposal for the 2016-2017 school year as presented.