AGENDA
REGULAR MEETING OF THE
WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES
TUESDAY, MARCH 29, 2016
ADMINISTRATION BUILDING – 5:30 P.M.
ORDER OF BUSINESS
CALL
TO ORDER/ROLL CALL MR. RANDY
ARMSTRONG, PRESIDENT
A. CLOSED
MEETING (TX. GOVT.CODE
551.071/551.072/551.074/551.082)
1. RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS
2. APPOINTMENTS/REASSIGNMENT
a. Teacher/Nurse Contracts
3. REQUESTS
FOR LEAVE OF ABSENCE
4. DISCUSS
PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
5. CONSULTATION WITH BOARD ATTORNEY
6. OTHER
ITEMS CONCERNING PERSONNEL
B. RECONVENE
FOR OPEN MEETING (7:00 P.M.)
C. INTRODUCTION OF MEETING AND PLEDGE OF
ALLEGIANCE
D. OPEN FORUM
E. INFORMATION ITEMS
1. SUPERINTENDENT’S REPORT
a. Financial
Update
b. Instructional Update
c. Policy Update 104
F. CONSENT ITEMS (All items listed under this subheading will be
adopted with one motion
unless they
are removed from the Consent Agenda by a Trustee or the Superintendent for
discussion.)
1. APPROVE MINUTES OF FEBRUARY 16, 2016
2. APPROVE MONTHLY EXPENDITIURES
3.
CONSIDER
BIDS/PROPOSALS FOR LAWN CARE SERVICE
4.
CONSIDER
OFFER TO PURCHASE PROPERTY STRUCK-OFF FOR TAXES FROM TARRANT PROPERTIES, INC.
5.
CONSIDER
OFFER TO PURCHASE PROPERTY STRUCK-OFF FRO TAXES FROM TARRANT PROPERTIES, INC.
6.
CONSIDER
RESOLUTIONS AMENDING AUTHORIZED REPRESENTATIVES FOR TEXPOOL AND TEXSTAR
7.
CONSIDER
INSTRUCTIONAL MATERIALS ALLOTMENT AND TEKS CERTIFICATION FOR 2016 – 2017
8.
CONSIDER
2016 – 2017 ACADEMIC CALENDAR
G. SEPARATE
ITEMS
1.
ADOPT ORDINANCE CANCELING SCHOOL TRUSTEE
ELECTION
2.
CONSIDER
CONTRACT FOR LIBERTY CAFETERIA RENOVATION PROJECT
3.
CONSIDER
CANDIDATE FOR ESC REGION 11 BOARD ELECTION
H. CONSIDER ITEMS DISCUSSED IN CLOSED MEETING
I. ADJOURN
A.
CLOSED MEETING (551.071/.072/.074/.082)
1. Resignations/Terminations/Settlements/Non-Renewals
2. Appointments/Reassignments
a. Teacher/Nurse Contracts
3. Requests for Leave of Absence
4. Discuss Purchase, Exchange, Lease, or Value of Real Property
5. Consultation with Board Attorney
6. Other Items Concerning Personnel
EXPLANATION
Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M.
If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.
ACTION
The Board of Trustees is requested to approve all personnel items as presented.
F.
Approval of Minutes of February 16, 2016
EXPLANATION
The Board of Trustees met in regular session on February 16, 2016. On the following pages, please find the minutes of February 16, 2016 for your review.
ACTION
The Board of Trustees is requested to approve the minutes of February 16, 2016 as presented.
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
OFFICIAL MINUTES
February 16, 2016
The Board of Trustees of the White Settlement Independent School District met in regular session on February 16, 2016, in the Board Room of the WSISD Administration Building. The meeting agenda was posted as required by Texas Government Code 551.051/551.056.
Members Present
Mr. Randy
Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry,
Mr. Raymond Patterson, and Ms. Amanda Sanchez
School Officials Present
Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J.B. Morgan, Board Attorney
Following
roll call and the announcement by the Board President that seven members of the
Board of Trustees present constitutes a quorum; the Board convened to closed
session at 5:30 p.m.
The open
meeting began at 7:07 p.m.
The Board
President announced that the seven members of the Board of Trustees present
constitutes a quorum.
Open Forum
No one was present who wished to address the Board.
Superintendent’s Report
Financial Update
Mr. David
Bitters, Assistant Superintendent of Finance and Operations, gave a financial
update to the Board with a year to date budget analysis as of January 19, 2016.
Instructional Update
The
superintendent introduced Mr. Jeff Seeton, CTE Director, who reported on the
upcoming enrollment and new programs available to Brewer Middle students. Mr.
Seeton showed photos of the new CTE facility and stated that move into the new
building will begin in the next few weeks.
Mr. Seeton reported that the FFA has over 100 members and introduced the
FFA students who were present at the meeting.
Mr. Seeton introduced Mr. Michael Dickinson, Liberty Elementary School
principal, who reported that Liberty Elementary has partnered with
the Brewer
High School CTE program and is introducing after school programs with Liberty
Elementary teacher volunteers.
Coach Vera
Ortega, Assistant Athletic Director and Head Softball Coach, showed a video of
the Softball Team thanking the Board and Administration for the new turf and
gave a report on Opening Day.
Technology Update
Mr. David
Bitters, Assistant Superintendent, introduced Leatha Mullins, TexServe Officer,
who showed a video that gave an update on the progress made in technology
throughout the district.
Consent Items
Following the recommendation by the superintendent, the motion was made by Mr. Ben Davis and seconded by Mr. Glen Lowry to approve the consent items as presented:
Minutes of January 19, 2016
Monthly Expenditures
Amendments to the 2015 – 2016 General Fund Budget
Offer to Purchase Property Struck-off for Taxes from Trinity Truth
Properties, Inc.
Policy EIC (Local)
Motion
carried with 7 Ayes, 0 Nays.
Proposed
Policy FFA (Local)
Following
the recommendation made by the superintendent, the motion was made by Ms.
Melissa Brown and seconded by Ms. Amanda Sanchez to approve the revision of
Policy FFA (Local) as written by TASB Policy Services to be in compliance with
federal guidelines concerning Student Welfare/Wellness and Health Services as
presented. Motion carried with 7 Ayes, 0
Nays.
Agreement
with Equistar Construction
Following
the recommendation made by the superintendent, the motion was made by Ms.
Melissa Brown and seconded by Mr. John Bradley to approve the Equistar
Construction Agreement at a cost of $48,000.00 for the project as
presented. Motion carried with 7 Ayes, 0
Nays.
Personnel
Following
the recommendation made by the superintendent, the motion was made by Ms.
Amanda Sanchez and seconded by Mr. Ben Davis to accept the resignation of Dana
Wilbanks; to accept the letter of retirement of Susie Gilinsky; to approve the
appointments of Janetta Burkhart, Kurstin Draper, and Tyler Weaver; and approve
the contract extensions below as presented.
CONTRACT EXTENSIONS
FOR 2016 - 2018:
Assistant Superintendents
David Bitters
Chris Jenkins
Executive Director
Amber Crissey
Athletic Director/Head Football Coach
Wade Griffin
CONTRACT EXTENSIONS FOR 2016 - 2017:
Directors
Christie Beaty
Tim Duncan
Amy Ferguson
Karen Gonzales
Vera Ortega
Jeff Seeton
Candace Summerhill
Ronda Wright
Directors- Non Chapter 21
Desiree Coyle
Kathy Huey
Vic Jones
Janette Owens
Principals
Connie Bitters – North
Heather Crow – FAA
Sarah Deslatte – Blue Haze
Michael Dickinson - Liberty
Jennifer Heddins - BAC
Robert Herrera – West
Sherri Kottwitz – BMS
Randy Summerhill - TIS
Pam Turner - BHS
Asst. Principals
Lea Duncan - BHS
Jason Ferguson- BHS
Jennifer Holland – BHS
Oscar Martinez - BHS
Rebecca Stringer - BHS
Alesha Walpole - BHS
Eddie Lynge – BAC
Emily Estes – BMS
Russ Welch - BMS
Anthony Brown – TIS
Lacy Duvall – TIS
Brooke Mielinski – TIS
Brenda Vandiver – FAA
Lauren Ball – Blue Haze
James Mahler – Blue Haze
Courtney Harbuck – Liberty
Lynette Alexander – North
Carla Barber - North
Angelle Buschbaum - West
Coordinator –Non Chapter 21
Jenifer Smith- Facilities
Coordinator
Stevi Motheral - BMS
Carol Patterson – Family Resource Center
Eva Valenzuela – Dual Language
Counselors
Laura Dickinson – BHS
Tiffany Molinar - BHS
Michelle Soileau - BHS
Kenny Williams – BHS
Rachel Johnston - BMS
Jena Pickett - BMS
Carolyn Boon - TIS
Matt Arlett – Special Programs
Marilyn Harris - West
Mary Loudermilk – Blue Haze
Mallory Neel – FAA
Beth Sweeney - Liberty
Pam Turpen - North
Instructional Coaches
Stacey Dolan – Secondary
Lynn Lindsey – Secondary
Tammy Nitschke – Secondary
Denise Benton – Elementary
Maria Hannah – Elementary
Chelsea LaPlante – Elementary
Shelly Morrill - Elementary
Diagnosticians
Kandy Aydelotte
Terri Keeton
Cassondra
McClellen
Melissa Nebgen
Brianne O’Rear
Aimee Seaberry
LSSP
Robin Reed – Special Programs
Social Worker
Gwynne Hulcy
Motion
carried with 7 Ayes, 0 Nays.
Meeting
adjourned at 8:15 p.m.
F.
Approval of Monthly School Expenditures
EXPLANATION
The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.
ACTION
The Board of Trustees is requested to approve monthly expenditures for February 2016 as presented.
F.
Consider Bids/Proposals for Lawn Care Service
EXPLANATION
White Settlement ISD did an RFP for lawn care service, March 1, 2016. The District had two responses. The responses were from O’Donnell’s ($198,136.17) and Dyna-Mist ($161,803.00). The base bid is for weekly mowing service from April 1, 2016 to March 31, 2017. The District reviewed and compared compliance with specifications, price and reputation of contractor.
ACTION
The Board of Trustees is requested to approve Dyna-Mist base bid
as presented.
F.
Consider Offer to Purchase Property Struck-off for Taxes
from Tarrant Properties, Inc.
EXPLANATION
An offer was received from Tarrant Truth Properties, Inc., on the following property that was previously struck-off the tax roll in a tax foreclosure on December 3, 2013. The offer is $3,500.00. The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities. The address of the property is 1306 Kimbrough, White Settlement, Texas. The intended use of the property is to build a home. The balance to be to be prorated to taxing entities is $1,867.00. This amount will be allocated to the City of White Settlement (23.15%), Tarrant County (22.45%), and White Settlement ISD (54.40%). The expected amount to be disbursed to White Settlement after court costs is $1015.65. The action will allow White Settlement to access and collect taxes on the properties in the future.
ACTION
The Board of Trustees is requested to approve the offer from Tarrant Properties, Inc.to purchase the lot of land located in White Settlement, Texas, for a total amount of $3,500.00 as presented.
F.
Consider Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc.
EXPLANATION
An offer was received from Tarrant Truth Properties, Inc., on the following property that was previously struck-off the tax roll in a tax foreclosure on April 1, 2008. The offer is $4,550.00. The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities. The address of the property is 416 S Redford Lane, White Settlement, Texas. The intended use of the property is to build a home. The balance to be to be prorated to taxing entities is $3,278.00. This amount will be allocated to the City of White Settlement (20.24%), Tarrant County (21.00%), and White Settlement ISD (58.76%). The expected amount to be disbursed to White Settlement after court costs is $1,926.15. The action will allow White Settlement to access and collect taxes on the properties in the future.
ACTION
The Board of Trustees is requested to approve the offer from Tarrant Properties, Inc.to purchase the lot of land located in White Settlement, Texas, for a total amount of $4,550.00 as presented.
F.
Consider Resolutions Amending Authorized Representatives for Texpool and Texstar (the districts investment pools)
EXPLANATION
Connie Duncan is being deleted as a representative for Texpool and Texstar. Teresa Davis is being added. Janette Owens and David Bitters are also authorized representatives.
ACTION
The Board of Trustees is requested to approve the appointment of Teresa Davis as a representative for Texpool and Texstar as presented.
F.
Consider Instructional Materials Allotment and TEKS Certification for 2016 – 2017
EXPLANATION
Districts and
open-enrollment charter schools are required to certify annually to the State
Board of Education and the Commissioner that all instructional materials
purchased or used by the District will assist in satisfying performance
standards; will cover all elements of the essential knowledge and skills in
required curriculum, other than physical education for each subject/grade level
and will provide TEA with all enumerated information regarding instructional
materials.
ACTION
The Board of Trustees is requested to approve the Instructional Materials Allotment and TEKS Certification for 2016 – 2017 as presented.
F. CONSENT ITEM
Consider 2016 – 2017 Academic Calendar
EXPLANATION
The WSISD staff is being given the opportunity to participate in online voting for two options for the 2016 – 2017 academic calendar. Further information and the option to be recommended will be available at the meeting.
ACTION
The Board of Trustees is requested to approve the 2016 – 2017 Academic Calendar as presented.
G. SEPARATE ITEM
Adopt Ordinance Canceling School Trustee Election
EXPLANATION
Attached, you will find a copy of the “Certification of Unopposed Candidates”
which allows the district to cancel the School Board Trustee Election.
ACTION
The Board of Trustees is asked to adopt the “Certification of Unopposed Candidates”, and approve the “Order of Cancellation”, in order to cancel the May 7, 2016 School Board Trustee Election.
G. SEPARATE ITEM
Consider Contract for
Liberty Cafeteria Renovation Project
EXPLANATION
The proposed project is to renovate the Liberty Elementary Kitchen. Steele & Freeman, Inc., the Districts Construction Manager at Risk has bid the project. The total contract price is $776,796.
The General Fund budget was previously amended for this project.
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ACTION
The Board of Trustees is requested to approve the contract with Steele Freeman for the renovation of the Liberty Elementary Cafeteria as presented.
G. SEPARATE ITEM
Consider Candidate for ESC
Region XI Board Election
EXPLANATION
An Education Service Center (ESC) Board is composed of seven members elected by the boards of trustees of the school districts in the ESC region. Positions to be filled on the ESC Region 11 Board of Directors are Place 3, representing Cooke, Denton, and Wise Counties; and Place 6, representing Tarrant County. Terms of office begin June 1, 2016.
Cathy Bryce is running unopposed for Place 3. Jay Thompson and Weldon Hafley are running for Place 6.
According to BBB (LEGAL), “Each member of the board of trustees of each school district in the ESC region shall have one vote for each vacancy on the ESC Board of Directors. Completed ballots shall be returned to the Chair of the ESC Board of Directors by April 5.”
A short paragraph on each candidate who has filed for the ESC Region Board of Directors is attached for your convenience.
ACTION
The Board of Trustees is requested to vote for candidates for the ESC Region XI Board of Directors as presented.