AGENDA

REGULAR MEETING OF THE

WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES

TUESDAY, MAY 17, 2016

ADMINISTRATION BUILDING – 5:30 P.M.

ORDER OF BUSINESS

 

            CALL TO ORDER/ROLL CALL         MR. RANDY ARMSTRONG, PRESIDENT

 

A.  CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)

         1.   RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS              

         2.   APPOINTMENTS/REASSIGNMENT

         3.   REQUESTS FOR LEAVE OF ABSENCE

         4.   DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY

         5.   CONSULTATION WITH BOARD ATTORNEY

         6.   OTHER ITEMS CONCERNING PERSONNEL

                                                           

B.   RECONVENE FOR OPEN MEETING (7:00 P.M.)

 

C.  INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE

 

D.  OPEN FORUM

 

E.   INFORMATION ITEMS

         1.   SUPERINTENDENT’S REPORT                                                              

                 a.   Financial Update

               b.   Final report on the Bond Refunding completed on Thursday, May 12, 2016

               c.   Booster Club and PTO/PTA Report                                                                               

               d.   Instructional Update

              

F.   CONSENT ITEMS (All items listed under this subheading will be adopted with one motion

      unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)

         1.   APPROVE MINUTES OF APRIL 26, 2016

         2.   APPROVE MONTHLY EXPENDITIURES

         3.   CONSIDER AMENDMENTS TO THE 2015 – 2016 GENERAL FUND BUDGET

         4.   CONSIDER RENEWAL OF TAX COLLECTIONS CONTRACT WITH TARRANT COUNTY TAX OFFICE

5.      CONSIDER THE FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT TO PROVIDE E-RATE CATEGORY TWO TECHNOLOGY SERVICES BETWEEN TEXSERVE AND WHITE SETTLEMENT ISD

6.      CONSIDER OFFER TO PURCHASE PROPERTY STRUCK-OFF FOR TAXES FROM TARRANT PROPERTIES, INC.

7.      CONSIDER CONTRACTS WITH REGION XI EDUCATION SERVICE CENTER FOR 2016

8.      CONSIDER MASTER INTERLOCAL AGREEMENT WITH REGION XI EDUCATION SERVICE CENTER

9.      CONSIDER TEKS RESOURCE SYSTEM WITH ESC REGION XI

 

G.  SEPARATE ITEMS                                                                                                                       

            1.   CONSIDER EXCLUSIVE BEVERAGE SERVICE CONTRACT

         2.   CONSIDER ORGANIZATION OF BOARD OF TRUSTEES                    

 

H.  CONSIDER ITEMS DISCUSSED IN CLOSED MEETING

I.    ADJOURN


 

A.  CLOSED MEETING (551.071/.072/.074/.082)

1.   Resignations/Terminations/Settlements/Non-Renewals

2.   Appointments/Reassignments

3.   Requests for Leave of Absence

4.   Discuss Purchase, Exchange, Lease, or Value of Real Property

5.   Consultation with Board Attorney

6.   Other Items Concerning Personnel

     

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Specific information regarding the above personnel is included in the “Personnel” section of your document.  Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M. 

 

If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve all personnel items as presented.

 

 

 

F. 

 

CONSENT ITEM # 1

 

Approval of Minutes of April 26, 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees met in regular session on April 26, 2016.  On the following pages, please find the minutes of April 26, 2016 for your review.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the minutes of April 26, 2016 as presented.

 

 

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

APRIL 26, 2016

 

 

The Board of Trustees of the White Settlement Independent School District met in regular session on April 26, 2016, in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J.B. Morgan, Board Attorney

 

Following roll call and the announcement by the Board President that seven members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.

 

The open meeting began at 7:06 p.m.

 

The Board President announced that the seven members of the Board of Trustees present constitutes a quorum.

 

Open Forum

 

David Roberts addressed the Board and made a presentation to Ms. Pam Turner, Principal of Brewer High School as an expression of appreciation and presented a “Challenge Coin” to each Board member.

 

Superintendent’s Report

 

Financial Update

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of March 31, 2016.

 

Instructional Update

 

Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction, and Administration Services, introduced Ms. Sherri Kottwitz, Brewer Middle School Principal who announced the recipients of the Bobby Bragan Youth Scholarships, Ethan Gonzales and Britany Scieneaux.  Ms. Kottwitz stated that both students will receive a $2500.00 scholarship.

 

Consent Items

 

Following the recommendation by the superintendent, the motion was made by Mr. Ben Davis and seconded by Ms. Amanda Sanchez to approve the consent items as presented:

Minutes of March 29, 2016

            Monthly Expenditures

            Amendments to the 2015 – 2016 General Fund Budget

            Child Nutrition Meal Price Increase for 2016 – 2017

Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc. for 9127 N Dodson Drive, White Settlement, Texas

Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc. for 1211 Mirike Drive, White Settlement, Texas

Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc. for 8012 Cambridge Circle, White Settlement, Texas

Second Addendum to the GCS for Contracted Custodial Services Agreement

Renewal of Independent Audit Firm of Kirk, Richardson, and Poole, P.C.

Renovation of Lockers at BHS Athletic Facility

Tannahill Intermediate School Re-Carpet Project

Ratification of Interlocal Agreement with Prospering Pals Purchasing Cooperative Program

Interlocal Agreement with Dallas County Schools to Provide Technology Services

Renovation of Brewer High School Gym Floors

Motion carried with 7 Ayes, 0 Nays.

 

Order Authorizing the Issuance of White Settlement ISD Unlimited Tax Refunding Bonds

 

Mr. David Bitters introduced Nick Bulaich, First Southwest, who presented the Market Update and Potential Parameter Refunding including topics;  2015 Sale Recap, market conditions, refunding candidates and refunding information, parameter bond refunding order, and proposed parameters.  Following the recommendation of the superintendent, the motion was made by Mr. John Bradley and seconded by Mr. Glen Lowry to authorize the issuance of unlimited tax refunding bonds; appoint officer and delegate to the pricing officer the authority to approve the sale of the bonds; establish certain parameters for the approval of such matters; approve an escrow agreement, and paying agent/registrar agreement; levying an annual ad valorem tax for the payment of the bonds; and enacting other provisions relating to the subject as presented.

Motion carried with 7 Ayes, 0 Nays.

 

Policy Update 104

 

Mr. Tim Duncan, Director of Human Resource and Community Relations, explained that Update 104 is the second of two post legislative updates, focusing primarily on amendments to the Administrative Code as a result of recent legislation.  Following the recommendation of the superintendent, the motion was made by Mr. Ben Davis and seconded by Ms. Melissa Brown to approve Policy Update 104 as presented.  Motion carried with 7 Ayes, 0 Nays.

 

 

Liberty Elementary School Store Front Project

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, explained the proposed renovations to Liberty Elementary School.  Following the recommendation of the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr. John Bradley to approve the bid from American Glass for $34,278 as presented.  Motion carried with 7 Ayes, 0 Nays.

 

Personnel

 

Following the recommendation made by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to accept the resignations of Rachel Bevan, Lenora Burton, Lindsey Childs, Chaunteau Hardisty, Tanquest Jefferson, Lynn Lindsey, Gregory Wilson, and Susan Wise; to accept the letters of retirement of Maurie Lee-Hanson, Danny Shackelford, Susan Wilson, and Ollie Young; to approve the appointments of Matthew Butler, Yolanda Glass, and Mary Aiken-King; to approve the reassignment of Jessica Bautista; and approve the contract extensions below as presented.   Motion carried with 7 Ayes, 0 Nays.

 

 

CONTRACT EXTENSIONS FOR 2016 - 2017:

 

PROBATIONARY

Brewer High School

Leticia Esparaza-Droubi

Tyler Weaver

Brewer Middle School

Mary Aiken-King

Blue Haze Elementary

Nikole Berg

Liberty Elementary School

Janetta Burkhart

North Elementary School

Jada Gehring

West Elementary School

Kurstin Draper

 

Special Programs

Lori Calicott

 

TERM CONTRACTS

Tannahill Intermediate School

Valerie Redding

 

 

Meeting adjourned at 7:52 p.m.

 

F. 

 

CONSENT ITEM # 2

 

Approval of Monthly School Expenditures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The monthly listing of school expenditures is presented for the Board’s review in the “Revenue and Expenditures Report” section.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve monthly expenditures for March 2016 as presented.

 

 

F. 

 

CONSENT ITEM# 3

 

Consider Amendments to the 2015 – 2016 General Fund Budget

 

 

 

 

 

 

 

 

 

EXPLANATION

 

GENERAL FUND (Fund 199)

The proposed amended budget includes:

·         Adding $25,000 to Function 51 for BMS Electrical Damage Deductible.

 

The General Fund Budget will be a deficit budget of $ 3,223,976 (including $500,000 beginning deficit) after this amendment is approved. 

 

 

 

 

Proposed General Fund Amended Budget 2015-2016 April, 2016.pdf

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the amendments to the General Fund Budget as presented.

 

 

 

 

F.  CONSENT ITEM# 4

 

Consider Renewal of Tax Collections Contract with Tarrant County Tax Office

 

 

 

 

 

 

 

 

 

 

Contract for Collection of Taxes - Tarrant Tax Office.pdf

 

 

 

 

 

EXPLANATION

 

The District must annually renew the contract for the collection of ad valorem taxes with the Tarrant County Tax Collector.  The District first contracted these services in 1993.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the contract with Tarrant County Tax Office for the collection of ad valorem taxes for the fiscal year 2016-2017 as presented.

 

 

 

F.  CONSENT ITEMSSE# 5

 

Consider the First Amendment to the Interlocal Agreement to Provide E-Rate Category Two Technology Services Between TexServe and White Settlement ISD

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The First Amendment is for the Category Two: Internal Broadband Maintenance and Internal Broadband Connections Services for 2016-2017 for a total price of $172,388.14.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is request to approve the First Amendment to the Interlocal Agreement with TexServe as presented.

 

 

 

F.  CONSENT ITEMSSE# 6

 

Consider Approval of Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc.

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

An offer was received from DKMR LLC on the following property that was previously struck-off the tax roll in a tax foreclosure on April 7, 2015.  The offer is $3,000.  The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities.  The address of the property is 8537 Sussex Ct.,, White Settlement, Texas. The intended use of the property is to build home and improve land.  The balance to be to be prorated to taxing entities is $1,992. This amount will be allocated to the City of White Settlement (20.92%), Tarrant County (21.77%), and White Settlement ISD (57.31%).  The expected amount to be disbursed to White Settlement after court costs is $1,141.61.  The action will allow White Settlement to access and collect taxes on the properties in the future.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the offer from DKMR LLC.to purchase the lot of land located at 8537 Sussex Ct., White Settlement, Texas, for a total amount of $3,000 as presented.

 

 

 

 

 

F.  CONSENT ITEM# 7

 

Consider Approval of Contracts with Region XI Education Service Center for 2016

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The services provided by Region XI Education Service Center for a total cost of $64,432.04 include:

 

·         Application Consortium

·         Comprehensive Services Basic

·         Educational Technology Digital Learning

·         Supplemental Professional Development

·         Eduphoria! Premium Suite!

·         Instructional Services

·         TEKSbank

·         TSDS PEIMS Support

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the contracts with Region XI for the 2016-2017 school year as presented.

 

 

 

F.  CONSENT ITEM # 8

 

Consider Approval of Master Interlocal Agreement with Region XI Education Service Center

 

 

 

 

 

 

 

 

Master Interlocal Agreement with Region XI.pdf

 

 

 

 

 

 

 

EXPLANATION

 

The Interlocal Agreement provides the district with the authority to contract for services from the Region XI Education Service Center.  This agreement will update the current Interlocal Agreement.

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Master Interlocal Agreement with Region XI as presented.

 

 

 

 

F.  CONSENT ITEM # 9

 

Consider Approval of TEKS Resource System with Education Service Center Region XI

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

TEKS Resource System is available from Education Service Center, Region XI for 2016 -2017 at a cost of $35,925.00 to the district.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the purchase of TEKS Resource System from the ESC Region XI at a cost of $35,925.00 as presented.

 

 

G.  SEPARATE ITEM# 1

 

Consider Approval of Exclusive Beverage Service Contract

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The District received three responses to the Request for Proposal #16-01 for Exclusive Beverage Services.  The current contract with Dr. Pepper expires on August 8, 2016.  We received a response from Pepsi, Dr. Pepper, and Coke.  The Beverage Services Contract is for a five year term beginning August 9, 2016 through August 8, 2021. Additional details will be provided at the board meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the contract for Exclusive Beverage Service Contract as presented.

 

 

 

G.  SEPARATE ITEM # 2

 

Consider Organization of Board of Trustees

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees will elect officers for the following positions:

 

1)      President

2)      Vice-President

3)      Secretary

4)      Delegates to TASA/TASB Convention

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board is requested to elect a president, vice-president, and secretary, and appoint a delegate and an alternate delegate to the TASB Convention.