REGULAR MEETING OF THE
WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES
TUESDAY, MAY 17, 2016
ADMINISTRATION BUILDING – 5:30 P.M.
ORDER OF BUSINESS
CALL TO ORDER/ROLL CALL MR. RANDY ARMSTRONG, PRESIDENT
A. CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)
3. REQUESTS FOR LEAVE OF ABSENCE
4. DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
5. CONSULTATION WITH BOARD ATTORNEY
6. OTHER ITEMS CONCERNING PERSONNEL
B. RECONVENE FOR OPEN MEETING (7:00 P.M.)
C. INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE
D. OPEN FORUM
E. INFORMATION ITEMS
1. SUPERINTENDENT’S REPORT
a. Financial Update
b. Final report on the Bond Refunding completed on Thursday, May 12, 2016
c. Booster Club and PTO/PTA Report
d. Instructional Update
F. CONSENT ITEMS (All items listed under this subheading will be adopted with one motion
unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
G. SEPARATE ITEMS
H. CONSIDER ITEMS DISCUSSED IN CLOSED MEETING
A. CLOSED MEETING (551.071/.072/.074/.082)
3. Requests for Leave of Absence
4. Discuss Purchase, Exchange, Lease, or Value of Real Property
5. Consultation with Board Attorney
6. Other Items Concerning Personnel
Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M.
If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.
The Board of Trustees is requested to approve all personnel items as presented.
Approval of Minutes of April 26, 2016
The Board of Trustees met in regular session on April 26, 2016. On the following pages, please find the minutes of April 26, 2016 for your review.
The Board of Trustees is requested to approve the minutes of April 26, 2016 as presented.
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
APRIL 26, 2016
The Board of Trustees of the White Settlement Independent School District met in regular session on April 26, 2016, in the Board Room of the WSISD Administration Building. The meeting agenda was posted as required by Texas Government Code 551.051/551.056.
Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez
School Officials Present
Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J.B. Morgan, Board Attorney
Following roll call and the announcement by the Board President that seven members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.
The open meeting began at 7:06 p.m.
The Board President announced that the seven members of the Board of Trustees present constitutes a quorum.
David Roberts addressed the Board and made a presentation to Ms. Pam Turner, Principal of Brewer High School as an expression of appreciation and presented a “Challenge Coin” to each Board member.
Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of March 31, 2016.
Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction, and Administration Services, introduced Ms. Sherri Kottwitz, Brewer Middle School Principal who announced the recipients of the Bobby Bragan Youth Scholarships, Ethan Gonzales and Britany Scieneaux. Ms. Kottwitz stated that both students will receive a $2500.00 scholarship.
Following the recommendation by the superintendent, the motion was made by Mr. Ben Davis and seconded by Ms. Amanda Sanchez to approve the consent items as presented:
Minutes of March 29, 2016
Amendments to the 2015 – 2016 General Fund Budget
Child Nutrition Meal Price Increase for 2016 – 2017
Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc. for 9127 N Dodson Drive, White Settlement, Texas
Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc. for 1211 Mirike Drive, White Settlement, Texas
Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc. for 8012 Cambridge Circle, White Settlement, Texas
Second Addendum to the GCS for Contracted Custodial Services Agreement
Renewal of Independent Audit Firm of Kirk, Richardson, and Poole, P.C.
Renovation of Lockers at BHS Athletic Facility
Tannahill Intermediate School Re-Carpet Project
Ratification of Interlocal Agreement with Prospering Pals Purchasing Cooperative Program
Interlocal Agreement with Dallas County Schools to Provide Technology Services
Renovation of Brewer High School Gym Floors
Motion carried with 7 Ayes, 0 Nays.
Order Authorizing the Issuance of White Settlement ISD Unlimited Tax Refunding Bonds
Mr. David Bitters introduced Nick Bulaich, First Southwest, who presented the Market Update and Potential Parameter Refunding including topics; 2015 Sale Recap, market conditions, refunding candidates and refunding information, parameter bond refunding order, and proposed parameters. Following the recommendation of the superintendent, the motion was made by Mr. John Bradley and seconded by Mr. Glen Lowry to authorize the issuance of unlimited tax refunding bonds; appoint officer and delegate to the pricing officer the authority to approve the sale of the bonds; establish certain parameters for the approval of such matters; approve an escrow agreement, and paying agent/registrar agreement; levying an annual ad valorem tax for the payment of the bonds; and enacting other provisions relating to the subject as presented.
Motion carried with 7 Ayes, 0 Nays.
Policy Update 104
Mr. Tim Duncan, Director of Human Resource and Community Relations, explained that Update 104 is the second of two post legislative updates, focusing primarily on amendments to the Administrative Code as a result of recent legislation. Following the recommendation of the superintendent, the motion was made by Mr. Ben Davis and seconded by Ms. Melissa Brown to approve Policy Update 104 as presented. Motion carried with 7 Ayes, 0 Nays.
Liberty Elementary School Store Front Project
Mr. David Bitters, Assistant Superintendent of Finance and Operations, explained the proposed renovations to Liberty Elementary School. Following the recommendation of the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr. John Bradley to approve the bid from American Glass for $34,278 as presented. Motion carried with 7 Ayes, 0 Nays.
Following the recommendation made by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to accept the resignations of Rachel Bevan, Lenora Burton, Lindsey Childs, Chaunteau Hardisty, Tanquest Jefferson, Lynn Lindsey, Gregory Wilson, and Susan Wise; to accept the letters of retirement of Maurie Lee-Hanson, Danny Shackelford, Susan Wilson, and Ollie Young; to approve the appointments of Matthew Butler, Yolanda Glass, and Mary Aiken-King; to approve the reassignment of Jessica Bautista; and approve the contract extensions below as presented. Motion carried with 7 Ayes, 0 Nays.
CONTRACT EXTENSIONS FOR 2016 - 2017:
Brewer High School
Brewer Middle School
Blue Haze Elementary
Liberty Elementary School
North Elementary School
West Elementary School
Tannahill Intermediate School
Meeting adjourned at 7:52 p.m.
Approval of Monthly School Expenditures
The monthly listing of school expenditures is presented for the Board’s review in the “Revenue and Expenditures Report” section.
The Board of Trustees is requested to approve monthly expenditures for March 2016 as presented.
Consider Amendments to the 2015 – 2016 General Fund Budget
GENERAL FUND (Fund 199)
The proposed amended budget includes:
· Adding $25,000 to Function 51 for BMS Electrical Damage Deductible.
The General Fund Budget will be a deficit budget of $ 3,223,976 (including $500,000 beginning deficit) after this amendment is approved.
The Board of Trustees is requested to approve the amendments to the General Fund Budget as presented.
Consider Renewal of Tax Collections Contract with Tarrant County Tax Office
The District must annually renew the contract for the collection of ad valorem taxes with the Tarrant County Tax Collector. The District first contracted these services in 1993.
The Board of Trustees is requested to approve the contract with Tarrant County Tax Office for the collection of ad valorem taxes for the fiscal year 2016-2017 as presented.
Consider the First Amendment to the Interlocal Agreement to Provide E-Rate Category Two Technology Services Between TexServe and White Settlement ISD
The First Amendment is for the Category Two: Internal Broadband Maintenance and Internal Broadband Connections Services for 2016-2017 for a total price of $172,388.14.
The Board of Trustees is request to approve the First Amendment to the Interlocal Agreement with TexServe as presented.
Consider Approval of Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc.
An offer was received from DKMR LLC on the following property that was previously struck-off the tax roll in a tax foreclosure on April 7, 2015. The offer is $3,000. The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities. The address of the property is 8537 Sussex Ct.,, White Settlement, Texas. The intended use of the property is to build home and improve land. The balance to be to be prorated to taxing entities is $1,992. This amount will be allocated to the City of White Settlement (20.92%), Tarrant County (21.77%), and White Settlement ISD (57.31%). The expected amount to be disbursed to White Settlement after court costs is $1,141.61. The action will allow White Settlement to access and collect taxes on the properties in the future.
The Board of Trustees is requested to approve the offer from DKMR LLC.to purchase the lot of land located at 8537 Sussex Ct., White Settlement, Texas, for a total amount of $3,000 as presented.
Consider Approval of Contracts with Region XI Education Service Center for 2016
The services provided by Region XI Education Service Center for a total cost of $64,432.04 include:
· Application Consortium
· Comprehensive Services Basic
· Educational Technology Digital Learning
· Supplemental Professional Development
· Eduphoria! Premium Suite!
· Instructional Services
· TSDS PEIMS Support
The Board of Trustees is requested to approve the contracts with Region XI for the 2016-2017 school year as presented.
Consider Approval of Master Interlocal Agreement with Region XI Education Service Center
The Interlocal Agreement provides the district with the authority to contract for services from the Region XI Education Service Center. This agreement will update the current Interlocal Agreement.
The Board of Trustees is requested to approve the Master Interlocal Agreement with Region XI as presented.
Consider Approval of TEKS Resource System with Education Service Center Region XI
TEKS Resource System is available from Education Service Center, Region XI for 2016 -2017 at a cost of $35,925.00 to the district.
The Board of Trustees is requested to approve the purchase of TEKS Resource System from the ESC Region XI at a cost of $35,925.00 as presented.
Consider Approval of Exclusive Beverage Service Contract
The District received three responses to the Request for Proposal #16-01 for Exclusive Beverage Services. The current contract with Dr. Pepper expires on August 8, 2016. We received a response from Pepsi, Dr. Pepper, and Coke. The Beverage Services Contract is for a five year term beginning August 9, 2016 through August 8, 2021. Additional details will be provided at the board meeting.
The Board of Trustees is requested to approve the contract for Exclusive Beverage Service Contract as presented.
Consider Organization of Board of Trustees
The Board of Trustees will elect officers for the following positions:
4) Delegates to TASA/TASB Convention
The Board is requested to elect a president, vice-president, and secretary, and appoint a delegate and an alternate delegate to the TASB Convention.