AGENDA

REGULAR MEETING OF THE

WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES

TUESDAY, NOVEMBER 15, 2016

ADMINISTRATION BUILDING – 5:30 P.M.

ORDER OF BUSINESS

 

            CALL TO ORDER/ROLL CALL         MR. RANDY ARMSTRONG, PRESIDENT

 

A.  CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)

         1.   RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS              

         2.   APPOINTMENTS/REASSIGNMENT

         3.   REQUESTS FOR LEAVE OF ABSENCE

         4.   DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY

         5.   CONSULTATION WITH BOARD ATTORNEY

         6.   OTHER ITEMS CONCERNING PERSONNEL

                                                           

B.   RECONVENE FOR OPEN MEETING (7:00 P.M.)

 

C.  INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE

 

D.  OPEN FORUM

 

E.   INFORMATION ITEMS

         1.   SUPERINTENDENT’S REPORT                                                              

               a.   Financial Update

               b.   Instructional Update

              

F.   CONSENT ITEMS (All items listed under this subheading will be adopted with one motion

      unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)

         1.   APPROVE MINUTES OF OCTOBER 18, 2016

         2.   APPROVE MONTHLY EXPENDITIURES

         3.   CONSIDER AMENDMENTS TO THE 2016 – 2017 GENERAL FUND

          

G.  SEPARATE ITEMS

         1.   CONSIDER OTHER REVENUES INVESTMENT POLICY- CDA (LOCAL)

 

H.  CONSIDER ITEMS DISCUSSED IN CLOSED MEETING

I.    ADJOURN


 

A.  CLOSED MEETING (551.071/.072/.074/.082)

1.   Resignations/Terminations/Settlements/Non-Renewals

2.   Appointments/Reassignments

3.   Requests for Leave of Absence

4.   Discuss Purchase, Exchange, Lease, or Value of Real Property

5.   Consultation with Board Attorney

6.   Other Items Concerning Personnel

     

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Specific information regarding the above personnel is included in the “Personnel” section of your document.  Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M. 

 

If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve all personnel items as presented.

 

 

 

 

 

F.  CONSENT ITEM # 1

 

Approval of Minutes of October 18, 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees met in regular session on October 18, 2016.  On the following pages, please find the minutes of October 18, 2016 for your review.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the minutes of October 18, 2016 as presented.

 

 

 

 

 

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

OCTOBER 18, 2016

 

The Board of Trustees of the White Settlement Independent School District met in regular session on October 18, 2016, in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J. B. Morgan, Attorney.

 

Following roll call and the announcement by the Board President that seven members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.

 

The open meeting began at 7:05 p.m.

 

The Board President announced that the seven members of the Board of Trustees present constitutes a quorum. 

 

Open Forum

 

Chris Covington, representing U.E.A. as district president and WSISD teacher, thanked the Board for the 2016 – 2017 salary raises and gave the Board a gesture of appreciation not only for the raises but also for their support of the WSISD team.

 

Superintendent’s Report

 

Financial Update

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of September 30, 2016.

 

Instructional Update

 

Mr. Chris Jenkins, Assistant Superintendent of Curriculum and Instruction, and Mr. David Bitters, Assistant Superintendent of Finance and Operations, introduced the Instructional Technology Team involved in iSchool initiative.  The team members explained the iSchool Certified Teacher Program and reported that twenty district educators participated in a three days of sessions and then become trainers of other teachers in the district.

 

Consent Items

 

Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to approve the consent items as presented:

Minutes of September 20, 2016

            Monthly Expenditures

Amendments to the 2015 – 2016 General Fund Budget

Certification of Deposit for the General Fund (199)

Purchase Property Struck-off for Taxes from Trinity Truth Properties, Inc. for 8012 Cambridge Circle

Purchase Property Struck-off for Taxes from Trinity Truth Properties, Inc. for 908 Clyde Street

Purchase Property Struck-off for Taxes from Trinity Truth Properties, Inc. for 654 Meadow Park Drive

Purchase Property Struck-off for Taxes from Trinity Truth Properties, Inc. for 320 Pemberton Street

Policy Update FFA Local

Ratify Vendor to Purchase Tables and Chairs for High School Testing

Motion carried with 6 Ayes, 0 Nays and 1 Abstention by Mr. Raymond Patterson.

 

Vendor to Provide Infection Control

 

Following the recommendation by the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr. John Bradley to approve GermBlast as the vendor for the infection controls services for the 2016 – 2017 school year at a cost of $96,536.26 as presented.  Motion carried with 7 Ayes, 0 Nays.

 

Personnel

 

Following the recommendation made by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to accept the resignation of Paul Maddy and to approve the appointment of Gayla Rodricks and Nathan Wester.  Motion carried with 7 Ayes, 0 Nays

 

Meeting adjourned at 7:52 p.m.

 

 

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 2

 

Approval of Monthly School Expenditures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve monthly expenditures for October 2016 as presented.

 

F.  CONSENT ITEM # 3

 

Consider Amendments to the 2016 – 2017 General Fund

 

 

 

 

 

 

EXPLANATION

 

GENERAL FUND

 

The proposed amended budget includes:

·         Move travel funds from board travel Function 41 ($4,000) to Function 13 ($2,000) and Function 21 ($2,000) for National Board Conference.

·         Add Salaries to Function 11 and 13 $90,000.

·         Add funds to drill team budget Function 36 ($1,265).

 

 

 

The General Fund Budget will be deficit of $1,365,321 after this amendment is approved.

 

 

 

 

Proposed General Fund Amended Budget 2016-2017 Nov 20, 2016.pdf

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the budget amendments as presented for the 2016-2017 budget.

 

 

 

 

 

 

G.  SEPARATE ITEM # 1

 

Consider Approval of Other Revenues Investments Policy CDA (LOCAL)

 

 

 

EXPLANATION

 

It is a requirement for this policy to be reviewed and approved by the Board of Trustees annually.  A copy of the CDA – (Legal) is included for your reference. No changes were made to the policy during the period December 2015 through November 2016.

 

The district is required to inform the board of Public Funds Investment Act Legislative Changes:

 

Two Legislative bills were passed that will impact the Texas Public Funds Investment Act 2256 effective September 1, 2015:

 

HB 870

Reduces the amount of Public Funds Investment Act (Chapter 2256.008, Texas Government Code) training hours for city and school district finance and investment officers from ten hours every two years to eight hours every two years. City and school district finance and investment officers must still initially receive ten hours of training within 12 months after taking office or assuming investment duties. 

Effective September 1, 2015.

 

HB 1148

Provides that a city finance or investment officer must take only the initial 10 hour training under the Public Funds Investment Act (Chapter 2256.008, Texas Government Code) but no continuing investment training if the city: (1) does not invest city funds; or (2) only deposits city funds in interest‐bearing deposit accounts or certificates of deposit. Effective September 1, 2015.

 

Note: I, Janette Owens, received 10 hours of training on October 6th and 7th, 2016.

 

 

 

 

Local Policy CDA - Investment Policy.pdf

 

ACTION

 

The Board of Trustees is requested to approve the CDA (Local) policy as presented.