REGULAR MEETING OF THE
WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES
TUESDAY, NOVEMBER 15, 2016
ADMINISTRATION BUILDING – 5:30 P.M.
ORDER OF BUSINESS
CALL TO ORDER/ROLL CALL MR. RANDY ARMSTRONG, PRESIDENT
A. CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)
3. REQUESTS FOR LEAVE OF ABSENCE
4. DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
5. CONSULTATION WITH BOARD ATTORNEY
6. OTHER ITEMS CONCERNING PERSONNEL
B. RECONVENE FOR OPEN MEETING (7:00 P.M.)
C. INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE
D. OPEN FORUM
E. INFORMATION ITEMS
1. SUPERINTENDENT’S REPORT
a. Financial Update
b. Instructional Update
F. CONSENT ITEMS (All items listed under this subheading will be adopted with one motion
unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
G. SEPARATE ITEMS
H. CONSIDER ITEMS DISCUSSED IN CLOSED MEETING
A. CLOSED MEETING (551.071/.072/.074/.082)
3. Requests for Leave of Absence
4. Discuss Purchase, Exchange, Lease, or Value of Real Property
5. Consultation with Board Attorney
6. Other Items Concerning Personnel
Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M.
If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.
The Board of Trustees is requested to approve all personnel items as presented.
Approval of Minutes of October 18, 2016
The Board of Trustees met in regular session on October 18, 2016. On the following pages, please find the minutes of October 18, 2016 for your review.
The Board of Trustees is requested to approve the minutes of October 18, 2016 as presented.
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
OCTOBER 18, 2016
The Board of Trustees of the White Settlement Independent School District met in regular session on October 18, 2016, in the Board Room of the WSISD Administration Building. The meeting agenda was posted as required by Texas Government Code 551.051/551.056.
Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez
School Officials Present
Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J. B. Morgan, Attorney.
Following roll call and the announcement by the Board President that seven members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.
The open meeting began at 7:05 p.m.
The Board President announced that the seven members of the Board of Trustees present constitutes a quorum.
Chris Covington, representing U.E.A. as district president and WSISD teacher, thanked the Board for the 2016 – 2017 salary raises and gave the Board a gesture of appreciation not only for the raises but also for their support of the WSISD team.
Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of September 30, 2016.
Mr. Chris Jenkins, Assistant Superintendent of Curriculum and Instruction, and Mr. David Bitters, Assistant Superintendent of Finance and Operations, introduced the Instructional Technology Team involved in iSchool initiative. The team members explained the iSchool Certified Teacher Program and reported that twenty district educators participated in a three days of sessions and then become trainers of other teachers in the district.
Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to approve the consent items as presented:
Minutes of September 20, 2016
Amendments to the 2015 – 2016 General Fund Budget
Certification of Deposit for the General Fund (199)
Purchase Property Struck-off for Taxes from Trinity Truth Properties, Inc. for 8012 Cambridge Circle
Purchase Property Struck-off for Taxes from Trinity Truth Properties, Inc. for 908 Clyde Street
Purchase Property Struck-off for Taxes from Trinity Truth Properties, Inc. for 654 Meadow Park Drive
Purchase Property Struck-off for Taxes from Trinity Truth Properties, Inc. for 320 Pemberton Street
Policy Update FFA Local
Ratify Vendor to Purchase Tables and Chairs for High School Testing
Motion carried with 6 Ayes, 0 Nays and 1 Abstention by Mr. Raymond Patterson.
Vendor to Provide Infection Control
Following the recommendation by the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr. John Bradley to approve GermBlast as the vendor for the infection controls services for the 2016 – 2017 school year at a cost of $96,536.26 as presented. Motion carried with 7 Ayes, 0 Nays.
Following the recommendation made by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to accept the resignation of Paul Maddy and to approve the appointment of Gayla Rodricks and Nathan Wester. Motion carried with 7 Ayes, 0 Nays
Meeting adjourned at 7:52 p.m.
Approval of Monthly School Expenditures
The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.
The Board of Trustees is requested to approve monthly expenditures for October 2016 as presented.
Consider Amendments to the 2016 – 2017 General Fund
The proposed amended budget includes:
· Move travel funds from board travel Function 41 ($4,000) to Function 13 ($2,000) and Function 21 ($2,000) for National Board Conference.
· Add Salaries to Function 11 and 13 $90,000.
· Add funds to drill team budget Function 36 ($1,265).
The General Fund Budget will be deficit of $1,365,321 after this amendment is approved.
The Board of Trustees is requested to approve the budget amendments as presented for the 2016-2017 budget.
Consider Approval of Other Revenues Investments Policy CDA (LOCAL)
It is a requirement for this policy to be reviewed and approved by the Board of Trustees annually. A copy of the CDA – (Legal) is included for your reference. No changes were made to the policy during the period December 2015 through November 2016.
The district is required to inform the board of Public Funds Investment Act Legislative Changes:
Two Legislative bills were passed that will impact the Texas Public Funds Investment Act 2256 effective September 1, 2015:
Reduces the amount of Public Funds Investment Act (Chapter 2256.008, Texas Government Code) training hours for city and school district finance and investment officers from ten hours every two years to eight hours every two years. City and school district finance and investment officers must still initially receive ten hours of training within 12 months after taking office or assuming investment duties.
Effective September 1, 2015.
Provides that a city finance or investment officer must take only the initial 10 hour training under the Public Funds Investment Act (Chapter 2256.008, Texas Government Code) but no continuing investment training if the city: (1) does not invest city funds; or (2) only deposits city funds in interest‐bearing deposit accounts or certificates of deposit. Effective September 1, 2015.
Note: I, Janette Owens, received 10 hours of training on October 6th and 7th, 2016.
The Board of Trustees is requested to approve the CDA (Local) policy as presented.