AGENDA

REGULAR MEETING OF THE

WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES

TUESDAY, OCTOBER 18, 2016

ADMINISTRATION BUILDING – 5:30 P.M.

ORDER OF BUSINESS

 

            CALL TO ORDER/ROLL CALL         MR. RANDY ARMSTRONG, PRESIDENT

 

A.  CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)

         1.   RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS              

         2.   APPOINTMENTS/REASSIGNMENT

         3.   REQUESTS FOR LEAVE OF ABSENCE

         4.   DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY

         5.   CONSULTATION WITH BOARD ATTORNEY

         6.   OTHER ITEMS CONCERNING PERSONNEL

                                                           

B.   RECONVENE FOR OPEN MEETING (7:00 P.M.)

 

C.  INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE

 

D.  OPEN FORUM

 

E.   INFORMATION ITEMS

         1.   SUPERINTENDENT’S REPORT                                                              

               a.   Financial Update

               b.   Instructional/Technology Update

              

F.   CONSENT ITEMS (All items listed under this subheading will be adopted with one motion

      unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)

         1.   APPROVE MINUTES OF SEPTEMBER 20, 2016

         2.   APPROVE MONTHLY EXPENDITIURES

         3.   CONSIDER AMENDMENTS TO THE 2015 – 2016 GENERAL FUND

         4.   CONSIDER INVESTING IN A CERTIFICATE OF DEPOSIT FOR THE GENERAL FUND (199)

         5.   CONSIDER OFFER TO PURCHASE PROPERTY STRUCK-OFF FOR TAXES FROM TRINITY TRUTH PROPERTIES, INC. FOR 8012 CAMBRIDGE CIRCLE

         6.   CONSIDER OFFER TO PURCHASE PROPERTY STRUCK-OFF FOR TAXES FROM TRINITY TRUTH PROPERTIES, INC. FOR 908 CLYDE STREET

         7.   CONSIDER OFFER TO PURCHASE PROPERTY STRUCK-OFF FOR TAXES FROM TRINITY TRUTH PROPERTIES, INC. FOR 654 MEADOW PARK DRIVE

         8.   CONSIDER OFFER TO PURCHASE PROPERTY STRUCK-OFF FOR TAXES FROM TRINITY TRUTH PROPERTIES, INC. FOR 320 PEMBERTON STREET

         9.   CONSIDER POLICY UPDATE FFA LOCAL

         10. CONSIDER APPROVAL TO RATIFY THE VENDOR TO PURCHASE TABLES AND CHAIRS FOR HIGH SCHOOL TESTING

          

G.  SEPARATE ITEMS

         1.   CONSIDER VENDOR TO PROVIDE INFECTION CONTROL BY SANITIZING AND DISINFECTION OF FACILITIES

 

H.  CONSIDER ITEMS DISCUSSED IN CLOSED MEETING

I.    ADJOURN


 

 

A.  CLOSED MEETING (551.071/.072/.074/.082)

1.   Resignations/Terminations/Settlements/Non-Renewals

2.   Appointments/Reassignments

3.   Requests for Leave of Absence

4.   Discuss Purchase, Exchange, Lease, or Value of Real Property

5.   Consultation with Board Attorney

6.   Other Items Concerning Personnel

     

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Specific information regarding the above personnel is included in the “Personnel” section of your document.  Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M. 

 

If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve all personnel items as presented.

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 1

 

Approval of Minutes of September 20, 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees met in regular session on September 20, 2016.  On the following pages, please find the minutes of September 20, 2016 for your review.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the minutes of September 20, 2016 as presented.

 

 

 

 

 

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

SEPTEMBER 20, 2016

 

 

The Board of Trustees of the White Settlement Independent School District met in regular session on September 20, 2016, in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, and Mr. Chris Jenkins

 

Following roll call and the announcement by the Board President that seven members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.

 

The open meeting began at 7:08 p.m.

 

The Board President announced that the seven members of the Board of Trustees present constitutes a quorum. 

 

Open Forum

 

No one was present who wished to address the Board.

 

Public Meeting to Discuss “FIRST” Financial Integrity Rating System of Texas Results

 

The Board President opened the public meeting to discuss “FIRST” Financial Integrity Rating System of Texas results and turned the meeting over to Mr. David Bitters, Assistant Superintendent of Finance/Operations, who presented the district’s 2015-2016 School First Rating.  He stated that the rating is based upon an analysis of staff and student data reported for the 2014-2015 school year, and budgetary and actual financial data for the 2014 fiscal year ending August 31, 2014. Mr. Bitters reported that the district scored a Superior Achievement Rating.  There were no questions or comments from the audience and the president closed the public meeting.

 

Superintendent’s Report

 

Financial Update

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of August 31, 2016.

 

 

 

 

Construction Update

 

Mr. David Bitters, Assistant Superintendent for Finance and Operations, reported on construction projects worked on during the past year and completed during the summer.  He showed a video highlighting the construction projects.

 

Instructional Update

 

The superintendent introduced the principals and asked them to give an update on the beginning of the 2016 – 2017 school year and to comment on the “Welcome Pillar” on their campus.  Every principal praised their staff on a smooth transition to the new school year and commended them on their enthusiasm in welcoming students and parents to their campus.  Another common thread mentioned by the principals was the willingness of the staff to share ideas, training, and responsibility for all students on their campus.  Mr. Molinar announced that the district earned the state's highest accountability rating of Met Standard for the fourth consecutive year and reported that Brewer High School, Brewer Middle School, Tannahill Intermediate, Fine Arts Academy, Blue Haze Elementary, Liberty Elementary, North Elementary and West Elementary all earned the Met Standard ranking, and MESA High School received Met Alternative Standard. Mr. Molinar also stated that districts and campuses that receive an accountability rating of Met Standard are also eligible for distinction designations, and three WSISD schools earned a total of 13 distinctions this year. Liberty Elementary and North Elementary earned five distinctions: Academic Achievement in Reading/English, Academic Achievement Math, Top 25% Student Progress, Top 25% Closing Performance Gaps and Postsecondary Readiness and Fine Arts Academy earned three distinctions: Academic Achievement in Reading/English, Top 25% Student Progress, and Top 25% Closing Performance Gaps.

 

Consent Items

 

Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Ms. Amanda Sanchez to approve the consent items as presented:

Minutes of August 9, 2016

            Monthly Expenditures

Amendments to the 2015 – 2016 General Fund Budget

Interlocal Agreement with the City of Fort Worth and Blue Haze Afterschool Program

Vendor for Travel Expenses

Resolution Amending Authorized Representatives for Texpool and Texstar Investment Pools

Resolution Approving Tarrant County 4-H Organization as an Approved Extra-Curricular Activity

WSISD Credit by Exam 2017 Schedule

Gifted/Talented Plan

Physical Education Substitution Request

Motion carried with 6 Ayes, 0 Nays and 1 Abstention by Mr. Raymond Patterson.

 

Update 105

 

Mr. Tim Duncan, Director of Human Resources and Community Relations, reported that Update 105 includes revisions throughout the policy manual based on the passage of the Every Student Succeeds Act (ESSA), signed into law December 10, 2015 and replaces the previous version of the law – the No Child Left Behind Act (NCLB).  He stated that recent amendments to the Texas Administrative Code are also addressed throughout this update.  Following the recommendation by the superintendent and review of the policy by the attorney, Mr. J. B. Morgan, the motion was made by Mr. Ben Davis and seconded by Mr. Glen Lowry to approve Policy Update 105 as presented.  Motion carried with 7 Ayes, 0 Nays.

 

Update 106

 

Mr. Tim Duncan, Director of Human Resources and Community Relations, explained that Education Code 29.022 contains a requirement to install and operate video and audio equipment in certain special education classrooms or other special education settings on request of a parent, staff member, or trustee. Mr. Duncan stated that Update 106 contains revisions to EHBA (LEGAL) to incorporate the recently adopted rules and because the commissioner rules were effective August 15, 2016, districts may implement the process for adoption with one reading.   Following the recommendation by the superintendent and review of the policy by the attorney, Mr. J. B. Morgan, the motion was made by Mr. John Bradley and seconded by Mr. Ben Davis to approve Policy Update 106 as presented.  Motion carried with 7 Ayes, 0 Nays.

 

Financial Integrity Rating System of Texas (FIRST)

 

Following the recommendation of the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr. John Bradley to approve the (FIRST) Financial Integrity rating System of Texas as presented in the public meeting.  Motion carried with 7 Ayes, 0 Nays.

 

Change of March Board Meeting Date

 

Following the recommendation of the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Glen Lowry to approve the change of the regular March Board meeting from Tuesday, March 21, 2017 to Tuesday, March 28, 2016 as presented.  Motion carried with 7 Ayes, 0 Nays.

 

Personnel

 

Following the recommendation of the superintendent, the motion was made by Ms. Melissa Brown and seconded by Ms. Amanda Sanchez to accept the resignation of Sally McGuire and to approve the appointment of Ronda Wright.  Motion carried with 7 Ayes, 0 Nays.

 

Meeting adjourned at 8:20 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 2

 

Approval of Monthly School Expenditures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve monthly expenditures for August 2016 as presented.

 

 

 

 

 

 

 

 

F.  CONSENT ITEM# 3

 

Consider Amendments to the 2016 – 2017 General Fund

 

 

 

 

 

 

EXPLANATION

 

GENERAL FUND

 

The proposed amended budget includes:

·         Add GermBlast Program $97,000

·         Add CTE carryover $277,000

·         Add teacher and teacher assistant for special programs (funded by SHARS) $70,000

·         Add wrestling mat $ 13,350

·         Add software Liberty $500

·         Add Region XI contracts $7,449

·         Add maintenance copier $ 1,250

·         Add additional graduation expense $10,134

·         Add tables and chairs for testing $ 32,700.

 

 

 

The General Fund Budget will be deficit of $1,274,321 after this amendment is approved.

 

 

 

 

Proposed General Fund Amended Budget 2016-2017 Oct 18 2016 (002).pdf

 

 

 

ACTION

 

The Board of Trustees is requested to approve the budget amendments as presented for the 2016-2017 budget as presented.

 

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 4

 

Consider Approval of Investing in a Certificate of Deposit for the General Fund (199)

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The district is recommending the purchase of a certificate of deposits for a 12 month term beginning November 20, 2016 at an interest rate of .51%.  The recommendation is to purchase a general fund certificate of deposit in the amount of $3,000,000.

 

The district is currently earning approximately .37% at Texpool and Texstar. This purchase will allow the district to earn additional interest on cash not currently needed for operations.

 

 

BBVA Compass Bank has quoted an interest rate of .51% for 12 month certificate of deposits.

The interest rate quoted is subject to change up until the date of renewal.  If the rate decreases substantially the Certificate of Deposit will not be renewed.

 

 

 

NEED QUOTE FROM COMPASS

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the purchase of a General Fund certificate of deposit in the amount of $3,000,000 as presented.

 

 

 

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 5

 

Consider Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc.

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

An offer was received from Trinity Truth Properties, Inc., on the following property that was previously struck-off the tax roll in a tax foreclosure on April 6, 2010.  The offer is $3,501.  The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities.  The address of the property is 8012 Cambridge Circle, White Settlement, Texas. The intended use of the property is to build a commercial building.  The balance to be prorated to taxing entities is $2,623.00. This amount will be allocated to the City of White Settlement (58.51%), Tarrant County (21.09%), and White Settlement ISD (58.51%).  The expected amount to be disbursed to White Settlement after court costs is $1,554.72.  The action will allow White Settlement to access and collect taxes on the properties in the future.

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the offer from Trinity Truth Properties, Inc.to purchase the lot of land located in White Settlement, Texas, for a total amount of $3,501.00 as presented.

 

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 6

 

Consider Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc.

 

 

 

 

 

 

 

 

 

EXPLANATION

 

An offer was received from Trinity Truth Properties, Inc., on the following property that was previously struck-off the tax roll in a tax foreclosure on March 1, 2016.  The offer is $7,001.00.  The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities.  The address of the property is 908 Clyde Street, White Settlement, Texas. The intended use of the property is to build a home.  The balance to be prorated to taxing entities is $5,492.00. This amount will be allocated to the City of White Settlement (23.93%), Tarrant County (22.24.00%), and White Settlement ISD (53.83%).  The expected amount to be disbursed to White Settlement after court costs is $2,956.34.  The action will allow White Settlement to access and collect taxes on the properties in the future.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the offer from Trinity Truth Properties, Inc.to purchase the lot of land located in White Settlement, Texas, for a total amount of $7,001.00 as presented.

 

 

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 7

 

Consider Offer to Purchase Property Struck-off for Taxes from Tarrant Properties, Inc.

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

An offer was received from Trinity Truth Properties, Inc., on the following property that was previously struck-off the tax roll in a tax foreclosure on May 3, 2016.  The offer is $7,701.00.  The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities.  The address of the property is 654 Meadow Park Drive, White Settlement,  Texas. The intended use of the property is to build a home.  The balance to be prorated to taxing entities is $6,696.00. This amount will be allocated to the City of White Settlement (31.83%), Tarrant County (37.00%), and White Settlement ISD (31.17%).  The expected amount to be disbursed to White Settlement after court costs is $2,087.14.  The action will allow White Settlement to access and collect taxes on the properties in the future.

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the offer from Trinity Truth Properties, Inc.to purchase the lot of land located in White Settlement, Texas, for a total amount of $7,701.00 as presented.

 

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 8

 

Consider Offer to Purchase Property Struck-off for Taxes from Casey Miller

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

An offer was received from Levys Properties., on the following property that was previously struck-off the tax roll in a tax foreclosure on November 4, 2003.  The offer is $18,000.  The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities.  The address of the property is 320 Pemberton, White Settlement, Texas. The intended use of the property is to build two homes.  The balance to be to be prorated to taxing entities is $16,605.61. This amount will be allocated to the City of White Settlement (18.79%), Tarrant County (21.25%), and White Settlement ISD (59.96%).  The expected amount to be disbursed to White Settlement after court costs is $9,956.72.  The action will allow White Settlement to access and collect taxes on the properties in the future.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the offer from Levys Properties, Inc.to purchase the lot of land located in White Settlement, Texas, for a total amount of $18,000.00 as presented.

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 9

 

Consider Approval of Policy Update FFA LOCAL

 

 

 

 

 

 

 

 

 

White Settlement-FFA(L)-X-10-3-2016.pdf

 

 

 

 

 

 

EXPLANATION

 

This update addresses regulations from the Department of Agriculture that have been added to the Wellness Policy. Additions are in blue and deletions are in red.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Policy Update FFA Local as presented.

 

 

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 10

 

Consider Approval to Ratify the Vendor to Purchase Tables and Chairs for High School Testing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The district received three quotes from vendors for the purchase of a tables and chairs.  The 150 tables and 300 chairs will be used primarily for testing at the high school. The vendor selected is Pearce Office Furniture.  The bid price is $70 per chair and $78 per table.  The total cost is $32,700.  The proposed amended budget includes this purchase.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Pearce Office Furniture as the vendor for the purchase of tables and chairs as presented.

 

 

 

 

 

 

 

 

G.  SEPARATE ITEM # 1

 

Consider Vendor to Provide Infection Control by Sanitizing and Disinfection of Facilities

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

GermBlast is a recognized vendor for providing school districts with infection control services.  The goal of GermBlast is to effectively combat infectious agents including bacteria and virus.  The agreement with GermBlast is for three times per year at a cost of $96,536.26 for all facilities including buses.  GermBlast is a vendor on the Texas Cooperative Purchasing Network.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve GermBlast as the vendor for the infection controls services for the 2016-2017 school year as presented.