REGULAR MEETING OF THE
WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES
TUESDAY, SEPTEMBER 20, 2016
ADMINISTRATION BUILDING – 5:30 P.M.
ORDER OF BUSINESS
CALL TO ORDER/ROLL CALL MR. RANDY ARMSTRONG, PRESIDENT
A. CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)
3. REQUESTS FOR LEAVE OF ABSENCE
4. DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
5. CONSULTATION WITH BOARD ATTORNEY
6. OTHER ITEMS CONCERNING PERSONNEL
B. RECONVENE FOR OPEN MEETING (7:00 P.M.)
C. INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE
D. OPEN FORUM
E. PUBLIC MEETING TO DISCUSS “FIRST” FINANCIAL INTEGRITY RATING SYSTEM OF TEXAS RESULTS
F. INFORMATION ITEMS
1. SUPERINTENDENT’S REPORT
a. Financial Update
b. Construction Update
c. Instructional Update
G. CONSENT ITEMS (All items listed under this subheading will be adopted with one motion
unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
H. SEPARATE ITEMS
I. CONSIDER ITEMS DISCUSSED IN CLOSED MEETING
A. CLOSED MEETING (551.071/.072/.074/.082)
3. Requests for Leave of Absence
4. Discuss Purchase, Exchange, Lease, or Value of Real Property
5. Consultation with Board Attorney
6. Other Items Concerning Personnel
Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M.
If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.
The Board of Trustees is requested to approve all personnel items as presented.
Approval of Minutes of August 9, 2016
The Board of Trustees met in regular session on August 9, 2016. On the following pages, please find the minutes of August 9, 2016 for your review.
The Board of Trustees is requested to approve the minutes of August 9, 2016 as presented.
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
AUGUST 9, 2016
The Board of Trustees of the White Settlement Independent School District met in regular session on August 9, 2016, in the Board Room of the WSISD Administration Building. The meeting agenda was posted as required by Texas Government Code 551.051/551.056.
Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez
School Officials Present
Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J.B. Morgan, Board Attorney
Following roll call and the announcement by the Board President that seven members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m. Mr. Raymond Patterson excused himself from the meeting at 7:00 p.m.
The open meeting began at 7:07 p.m.
The Board President announced that the six members of the Board of Trustees present constitutes a quorum.
No one was present who wished to address the Board.
Public Hearing to Discuss Budget & Proposed Tax Rate
Mr. Randy Armstrong, Board President, in accordance with state law convened the public meeting to discuss budget and proposed tax rate for White Settlement Independent School District. The president then turned the public meeting over to the superintendent who stated that the “Notice of Public Hearing to Discuss Budget and Proposed Tax Rate” was published in the Fort Worth Star Telegram, the Grizzly Detail, and in the Suburban Newspaper, Inc. as legally required. The superintendent reported that administration is recommending the adoption of a $65,817,741 total budget with a general operating budget of $50,346,955, food service budget of $3,503,000, and the debt service budget of $10,350,364 representing a decrease of $1,617,422, over the proposed amended budget for 2015 – 2016 with the decrease due in large part to capital improvements completed in 2015–2016. Superintendent Molinar also reported that the administration is recommending a 2016 property tax rate of $1.04 per $100 valuation for maintenance and operations purposes, and .50/$100 valuation for debt service for a total tax rate of $1.54, no change since 2009. The superintendent turned the open meeting back to the Board President who opened the public hearing to anyone who would like to comment or ask questions. There were no questions or comments from the audience and the president closed the public meeting.
Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of June 30, 2016.
Mr. Raymond Patterson returned to the meeting and took his seat at 7:17 p.m. The Board President noted that seven members were now present at the open meeting.
Update Regarding Property
Mr. David Bitters, Assistant Superintendent of Finance and Operations, reported that the properties previously approved for sale by the board were not approved by the City of White Settlement. The following properties were not approved for sale by the City of White Settlement and have been removed from the resale process: 416 Redford Lane, approved by WSISD Board in March 2016 and 8012 Cambridge Circle, approved by WSISD Board in April 2016.
Mr. Tim Duncan, Director of Human Resources and Community Relations, reported on Policy Update 105 which includes revisions throughout the policy manual based on the passage of the Every Student Succeeds Act (ESSA), signed into law December 10, 2015 and that ESSA replaces the previous version of the law, the No Child Left Behind Act (NCLBA) and reauthorizes the Elementary and Secondary Education Act (ESEA). Mr. Duncan stated that recent amendments to the Texas Administrative Code are also addressed throughout Update 105.
Following the recommendation by the superintendent, the motion was made by Mr. Glen Lowry
and seconded by Ms. Melissa Brown to approve the consent items as presented:
Minutes of June 21, 2016 and June 30, 2016
Amendments to the 2015 – 2016 General Fund Budget, Child Nutrition Fund, and Debt Service Fund Budget
Resolution to Assign General Fund Balance
Property and Casualty Insurance for 2016 – 2017
Resolution for Schools and Libraries Universal Services (ERATE) for 2016 – 2017
Student Code of Conduct
T-TESS Appraisers for 2016 – 2017
UIL Course Exemptions
Memorandum of Understanding Between TCU and WSISD
Endorsement of Candidate, Bobby Rigues, to the TASB Board of Directors for Region XI
Motion carried with 7 Ayes, 0 Nays.
Direct Energy Contract
Mr. David Bitters, Assistant Superintendent of Finance and Operations, explained that the contract with Direct Energy is for retail electricity services and the district combined the contract through a blend and extend option with the price for all facilities at 4.966 per kWh. Mr. Bitters stated that the current price is 5.092 per kWh and the contract period is from July 1, 2016 through June 1, 2022. Following the recommendation of the superintendent, the motion was made by Mr. John Bradley and seconded by Ms. Amanda Sanchez. Motion carried with 7 Ayes, 0 Nays.
Affinity Banking Package with EECU
Mr. David Bitters, Assistant Superintendent of Finance and Operations, reported that the Affinity Banking Package with Educational Employees Credit Union (EECU) will provide an additional revenue stream for WSISD. He stated that the district will receive $5 or $25 for each active credit card, $5 for each active debit card, and .10 bps of amount financed for each loan ($10 for each $10,000). Mr. Bitters explained that the district will also receive $1 each subsequent year the cards are active and the cards will have the White Settlement ISD logo printed on them.
Following the recommendation of the superintendent and pending the ratification of the contract by the attorney, Mr. J. B. Morgan, the motion was made by Ms. Melissa Brown and seconded by Mr. Glen Lowry. Motion carried with 6 Ayes, 0 Nays and 1 Abstention by Mr. Ben Davis.
2016 – 2017 Budget
Following the recommendation of the superintendent, the motion was made by Mr. Ben Davis and seconded by Mr. John Bradley to adopt the budget in the amount of $65,817,741 as presented in the public meeting. Motion carried with 7 Ayes, 0 Nays.
Tax Rate for 2016 – 2017
Following the recommendation of the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Ms. Melissa Brown to adopt the property tax rate of $1.04 per $100 valuation for maintenance and operations purposes, and .50/$100 valuation for debt service (I&S) as presented in the public meeting and as written and acted upon by the Board in the “Ordinance to Set Tax Rate, White Settlement ISD”. Motion carried with 7 Ayes, 0 Nays.
The superintendent introduced Mr. Brandon Love and invited him to address the Board in regard to his new position as Assistant Principal at BMS.
Following the recommendation made by the superintendent, the motion was made by Mr. Ben Davis and seconded by Ms. Amanda Sanchez to accept the resignations of Myrna Blanchard, Chelsi Bray, Angela Burns, Skylar Dry, Lindsey Elliott, Crystal Farmer, Chantel Hebert, Blaire Moore, John Ladd, Jennifer Montgomery, Zachery Redden, Beau Shahan, and Wilmer Ray; to approve the appointments of Madeline Bartolowits, Farrah Conkel-Fuchs, Lydia Cummins, Rachel Dingler, Brandon Elliott, Amy Epperson, Kevin Evans, Cara Goings, Brayden Grier, Tony Guzman, Stephanie Hatcher, Elvia Huerta, Hannah Hughes, Teresa Hughes, Kristy Hunt, Rachel Hyde, Lisa Kirchner, Paul Maddy, Maci Mayfield, Matthew Miller, Lacey Murga, Karissa Nicholson, Ann Nguyen, Amanda Ordonez, Michael Pickett, Ronald Pinckard, Carisse Reyes, Stephany Thurston, Ryan Wester, Michael Withers, and John Woods; and to approve the reassignment of Brandon Love as presented. Motion carried with 7 Ayes, 0 Nays.
Meeting adjourned at 7:37 p.m.
Approval of Monthly School Expenditures
The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.
The Board of Trustees is requested to approve monthly expenditures for August 2016 as presented.
Consider Amendments to the 2016 – 2017 General Fund
The proposed amended budget includes:
· Changes were made in payroll coding that affected Functions 11, 13, 21, 23, 31, 33, 36, 41, 51, 52, 53 and 61. The net change is negative $2,715.
· Re-budgeted $80,550 for three items that were not completed/received prior to 8/31/2016 – water fountain testing, maintenance truck and server room dry system – function 51.
· Re-budgeted $172,388 for technology switches, cabling, and servers not completed by 8/31/2016 – function 53.
· Added $15,000 for supplies and training for new position – Federal Program Director from 198 SHARS fund – function 21.
· Added $30,000 for Ron Clark training – function 13.
· Added $22,000 for addition of band teaching assistant – function 11.
· Added $17,715 for computers for speech/diagnosticians – SHARS Fund functions 11 and 31.
The General Fund Budget will be deficit of $834,938 after this amendment is approved.
The Board of Trustees is requested to approve the budget amendments as presented for the 2016-2017 budget as presented.
Consider Interlocal Agreement with the City of Fort Worth and Blue Haze Afterschool Program
Since 2001, the City of Fort Worth and WSISD have entered into a local agreement to provide an after-school program at Blue Haze Elementary. As in past years, the City of Fort Worth is providing $50,000 to provide a program that supports academics, sports/fitness and community service. The Westside YMCA has served as the third party service provider. This program has been very popular with the Blue Haze parents and staff.
The Board of Trustees is requested to approve the Interlocal Agreement with the City of Fort Worth as presented.
Consider Approval of Vendor for Travel Management for the 2016-2017 School Year
The District is recommending using an experienced travel agent to handle hotel, air travel, and other travel arrangements for the District. Journey House Travel was recommended by several large districts in the area, including Frisco ISD and Carrollton Farmers Branch ISD. They have many years of school district experience. We will piggy back of the Request for Proposal process used by Frisco ISD. Journey House Travel will charge a fee per transaction. It is estimated the reduction in overall cost because of the resources and experience of Journey House to get the best price.
The Board of Trustees is requested to approve Journey House Travel Inc. to provide for White Settlement ISD’s travel needs for the 2016-2017 school year as presented.
Consider Resolutions Amending Authorized Representatives for Texpool (one of the districts investment pools)
Teresa Davis is being deleted as a representative for Texpool. Shelly Blassingame and Debra Burnett are being added. Janette Owens and David Bitters are also authorized representatives.
The Board of Trustees is requested to approve the appointment of Shelly Blassingame and Debra Burnett as representatives for Texpool as presented.
Consider Resolution Approving Tarrant County 4-H Organization as an approved Extra-Curricular Activity
Tarrant County 4-H membership is requesting all local school districts to adopt a resolution which sanctions 4-H as an extra-curricular activity. This will allow students who participate in the Tarrant County 4-H Program to attend the activities without receiving an unexcused absence. It is requested that the Board approve the Tarrant County Extension Agent as an adjunct faculty member, so that they may direct and supervise all activities and participation of students during 4-H activities. This appointment is solely for the purpose of complying with the new State Board of Education amendment, and the adjunct faculty member is not an employee of the district and does not receive any compensation as such.
The Board of Trustees is requested to approve the Resolution Approving Tarrant County 4-H Organization as an Approved Extra-Curricular Activity as presented.
Consider WSISD Credit by Exam 2017 Schedule
With Board approval, the District shall develop or purchase examinations for acceleration that thoroughly test the essential knowledge and skills for each primary school grade level and for credit for secondary school academic subjects.
KINDERGARTEN – GRADE 5 The District shall develop procedures for kindergarten acceleration that are approved by the Board.
The District shall accelerate a student in grades 1–5 one grade level if the student meets the following requirements:
1. The student scores 90 percent or above on a criterion-referenced test for the grade level to be skipped in each of the following areas: language arts, mathematics, science, and social studies;
2. A District representative recommends that the student be accelerated; and
3. The student’s parent or guardian gives written approval of the acceleration.
GRADE 6-12 The District shall give a student in grades 6–12 credit for an academic subject in which the student has received no prior instruction if the student scores 90 percent or above on a criterion-referenced examination for acceleration for the applicable course. If such credit is given, the District shall enter the examination score on the student’s transcript.
ANNUAL ADMINISTRATION The District shall provide at least three days between January 1 and June 30 and three days between July 1 and December 31 annually when examinations for acceleration shall be administered in grades 1 through 12. The days need not be consecutive but shall be designed to meet the needs of all students. The dates must be publicized in the community.
The District may allow a student to accelerate at a time other than those described above by developing a cost-free option approved by the Board that allows students to demonstrate academic achievement or proficiency in a subject or grade level.
FEES The District shall not charge for examinations for acceleration. If a parent requests an alternative examination, the District may administer and recognize results of a test purchased by the parent or student from Texas Tech University or the University of Texas at Austin.
Education Code 28.023; 19 TAC 74.24
The Board of Trustees is requested to approve the WSISD Credit by Exam 2017 Schedule as presented.
Consider Gifted/Talented Plan
The Texas Education Code requires that the SBOE periodically update a state plan for the education of gifted and talented students to guide school districts in establishing and improving services for identified students. The White Settlement ISD Gifted and Talented plan has been updated to meet Texas Education Code requirements.
The Board of Trustees is requested to approve the Gifted/Talented Plan as presented.
Consider Physical Education Substitution Request
This is a parent request to substitute and outside activity, gymnastics, for the 7th grade PE credit. The parent form, agency form and training plan have all been completed. The request meets the criteria for PE substitution.
The Board of Trustees is requested to approve the physical education request as presented.
Consider Update 105
Update 105 includes revisions throughout the policy manual based on the passage of the Every Student Succeeds Act (ESSA), signed into law December 10, 2015. ESSA replaces the previous version of the law - the No Child Left Behind Act (NCLBA) - and reauthorizes the Elementary and Secondary Education Act (ESEA). Recent amendments to the Texas Administrative Code are also addressed throughout this update.
The Board of Trustees is requested to approve Policy Update 105 as presented.
Consider Update 106
Education Code 29.022 contains a requirement to install and operate video and audio equipment in certain special education classrooms or other special education settings on request of a parent, staff member, or trustee.
The Board of Trustees is requested to approve Policy Update 106 as presented.
Consider Results of the School FIRST (Financial Integrity Rating System of Texas) Rating for 2015-2016 Based on 2014-2015 Data
As part of the public meeting, Mr. Bitters will present the district’s 2015-2016 School First Rating. The rating is based upon an analysis of staff and student data reported for the 2014-2015 school year, and budgetary and actual financial data for the 2014 fiscal year (the fiscal year ended August 31, 2014. The district scored a Superior Achievement rating. See attached report.
The Board of Trustees is requested to approve the results of the 2015-2016 School FIRST rating as presented during the public meeting to discuss FIRST Financial Indicator System Rating.
Consider Change of Date of Regular March Board Meeting
The regular March Board meeting date needs to be changed from the third Tuesday, March 21, 2017 to Tuesday, March 28, 2017 due to teacher contract timelines.
The Board of Trustees is requested to approve the change of the regular March Board Meeting to Tuesday, March 28, 2017 as presented.