REGULAR MEETING OF THE
WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES
TUESDAY, APRIL 18, 2017
ADMINISTRATION BUILDING – 5:30 P.M.
ORDER OF BUSINESS
CALL TO ORDER/ROLL CALL MR. RANDY ARMSTRONG, PRESIDENT
A. CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)
3. REQUESTS FOR LEAVE OF ABSENCE
4. DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
5. CONSULTATION WITH BOARD ATTORNEY
6. OTHER ITEMS CONCERNING PERSONNEL
B. RECONVENE FOR OPEN MEETING (7:00 P.M.)
C. INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE
D. OPEN FORUM
E. INFORMATION ITEMS
1. SUPERINTENDENT’S REPORT
a. Financial Update
b. Instructional Update
F. CONSENT ITEMS (All items listed under this subheading will be adopted with one motion
unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
G. SEPARATE ITEMS
H. CONSIDER ITEMS DISCUSSED IN CLOSED MEETING
A. CLOSED MEETING (551.071/.072/.074/.082)
3. Requests for Leave of Absence
4. Discuss Purchase, Exchange, Lease, or Value of Real Property
5. Consultation with Board Attorney
6. Other Items Concerning Personnel
Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M.
If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.
The Board of Trustees is requested to approve all personnel items as presented.
Approval of Minutes of March 30, 2017
The Board of Trustees met in regular session on March 30, 2017. On the following pages, please find the minutes of March 30, 2017 for your review.
The Board of Trustees is requested to approve the minutes of March 30, 2017 as presented.
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
MARCH 30, 2017
The Board of Trustees of the White Settlement Independent School District met in regular session on March 30, 2017, in the Board Room of the WSISD Administration Building. The meeting agenda was posted as required by Texas Government Code 551.051/551.056.
Mr. Randy Armstrong, Mr. John Bradley, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez
School Officials Present
Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J. B. Morgan, Attorney.
Following roll call and the announcement by the Board President that five members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.
The open meeting began at 7:09 p.m.
The Board President announced that the five members of the Board of Trustees present constitutes a quorum.
Travis Allen, Brewer High School Student, addressed the Board regarding the Science Curriculum.
Public Hearing for District of Innovation
The Board President opened the public hearing for District of Innovation and turned the hearing over to Mr. Chris Jenkins, Assistant Superintendent for Curriculum, Instruction, and Administrative Services, who explained the timeline, the process and the proposed final plan. Mr. Jenkins explained the current law and the proposed plan for the district. The Final District of Innovation Plan will be presented to the Board of Trustees for approval at the regular Board meeting on May 9, 2017. There were no comments or questions from the audience and the president closed the public hearing.
Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of February 28, 2017.
Mr. Bitters announced the district was recognized and received a Transparency Star by the State of Texas Comptroller Office in the area of Traditional Finances and Debt Obligations which recognizes entities for their outstanding efforts in making their spending and revenue information available.
Mr. David Bitters, Assistant Superintendent of Finance and Operations, introduced Instructional Technology Coordinators, Lisa McGarrah, Carla Nored, and Erin Machajewski who reported on their presentation “Bloom Digitally with Project Based Learning” at the Texas Computer Education Association Conference (TCEA) conference. In their presentation, the Coordinators used video feeds and Facebook Live with Tannahill Intermediate School fifth grade students and Tannahill teachers Valarie Valadez and Kamella Lilly explaining their research and findings to create a more efficient and Earth friendly energy plan for their school.
Mr. Chris Jenkins, Assistant Superintendent of Instruction, Curriculum, and Administrative Services, introduced Mr. Jeff Seeton, CTE Director, who gave an update on the program including honors and awards received by students involved in the program and the class offerings and endorsements for the 2017-18 Career and Technology Program.
Following the recommendation by the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Mr. Glen Lowry to approve the consent items as presented:
Minutes of February 21, 2017
Amendments to the 2016 – 2017 General Fund Budget
Interlocal Agreement with Region 19 Education Service Center Allied States Cooperative
Interlocal Agreement with Region One Education Service Center Purchasing Cooperative
iSchool, LLC – Service Agreement
Child Nutrition Meal Price Increases for 2017-18
Instructional Materials Allotment and TEKS Certification for 2017-2018
Change Date of May Regular Board Meeting Date from May 16, 2017 to May 9, 2017
Candidate for ESC Region XI Board Election
Motion carried with 5 Ayes, 0 Nays.
Mr. Tim Duncan, Director of Human Resource and Community Relations, explained that Policy Update 107 contains recommended changes to local policies on topics including gifts and fundraising, employee and contractor misconduct, employee suspension and expense reimbursement, student compulsory attendance and wellness policies, and administrative rules and additional provisions from the Every Student Succeeds Act (ESSA). Following the recommendation by the superintendent, the motion was made by Mr. John Bradley and seconded by Ms. Amanda Sanchez to approve Policy Update 107 as presented. Motion carried with 5 Ayes, 0 Nays.
Weaver Technologies LLC as Vendor for Purchase of Technology Equipment and Services
Mr. David Bitters, Assistant Superintendent of Finance and Operations, explained the purchase of equipment and services with Weaver Technologies, LLC including servers, networking switches, various software to support the servers, Vsphere with Ops Mgmt kit for 3 years and miscellaneous vmware programs and other services. Mr. Bitters stated this equipment and services qualifies for erate. Following the recommendation by the superintendent, the motion was made by Mr. John Bradley and seconded by Mr. Glen Lowry to purchase the technology equipment from Weaver Technologies, LLC at a cost of $139,822.12 and the purchase of a server to support the special education classroom cameras from Weaver Technologies, LLC at a cost of $27,367.00 as presented. Motion carried with 5 Ayes, 0 Nays.
Dell Marketing L.P. as Vendor for Purchase of Computers
Mr. David Bitters, Assistant Superintendent of Finance and Operations, explained the purchase of computers from Dell Marketing L.P. Following the recommendation by the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr. John Bradley to purchase 185 Dell Latitude 3380 computers to be used by teachers in grades seven through twelve at a cost of $96,015.00. Motion carried with 5 Ayes, 0 Nays.
Following the recommendation made by the superintendent, the motion was made by Mr. Glen Lowry and seconded by Ms. Amanda Sanchez to accept the resignations of Rachel Fikes, Rachel Johnston, Kelli Lauterbock, Jayme McDonald, Bailey McGraw, David Meredith, Amy Parrott, Jennifer Robbins, Deborah Rutledge, Krista Shelley, Natalie Virdell, B. J. Warren, and Loran Wilburn; to accept the letters of retirement of Kimberly Belousek, Priscilla Young, and Anne Willhite; to approve the appointment of Marshall Williams; and to approve the contract extensions listed below as presented. Motion carried with 5 Ayes, 0 Nays.
One-Year Contract Extensions for 2017-18:
Brewer High School
Gina Michelle Brazeal
Brayden Catherine Grier
Marian Rodriguez Nevarez
Catherine Anne Terrell
Adam Richard Mihok
Dual-Term Head Trainer
Brewer Middle School
Lee Ann Hall
Brewer Alternative Campus
Tannahill Intermediate School
Aminta Cruz Erazo
Ryan Nicole Wester
Loren “Buck” Thomas
Fine Arts Academy
Blue Haze Elementary School
Tai Lea Peacock
Lara Van Wyk
Liberty Elementary School
North Elementary School
Deida Betancourt Aponte
Carrise Reyes Barcelo
West Elementary School
Viomar Velez Mangual
Non-Chapter 21 Administrator
Non-Chapter 21 Professional
Meeting adjourned at 8:29 p.m.
Approval of Monthly School Expenditures
The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.
The Board of Trustees is requested to approve monthly expenditures for March 2017 as presented.
Consider Approval of Vendor for Online Student Enrollment Program
Two years ago the District began using an online system for student enrollment. At a recent Skyward training we learned that Skyward, our current software provider for Student and Finance Accounting, also provides a very competitive online student enrollment program. Making the change to Skyward will be beneficial to the enrollment process efficiency as well as be cost effective in future years. The proposal for 2017-2018 is:
· student online license fee for 12 months is $5,031,
· web training cost is $1,645,
· one-time setup fee is $20,292,
· total cost of $26,968.
The reoccurring cost each year will be $ 5,031. The previous software package cost the District an average of $21,655 per year.
The Board of Trustees is requested to approve the Skyward program as the vendor to provide Student Online Software to the District beginning 2017-2018 as presented.
Consider Approval of RFP #20170331 Trade Services
Bids went out for Trade Services and the following trades responded:
1. Overhead Doors Installation/Repair
2. Masonry Repair/Construction
3. Fences Installation/Repair
4. Concrete Construction/Repair
5. Vinyl Signage Service
Attached is a tabulation of vendors and charges.
The Board of Trustees is requested to approve Trade vendors as listed and presented.
Consider Approval of the Amendment to the Cafeteria Plan – Flexible Benefits Plan for White Settlement ISD Employees.
Due to the changes made by the Affordable Care Act the District is recommending amending the Cafeteria Plan to include the provision under IRS provision 2014-55 to allow employees who obtain health insurance through the Marketplace to drop coverage with the Districts Health Insurance provider. The employee is required to provide the District Benefits Coordinator with documentation of coverage through the Marketplace by providing a copy of the insurance card verifying coverage.
This change would be effective 4-18-17.
The Board of Trustees is requested to approve the amendment to the Cafeteria Plan – Flexible Benefits Plan as recommended.
Consider Approval of Vendor for Copier Lease Renewal
The district has been working with Xerox, our current lease copier company, on a renewal to update our copier equipment. Our current contract expires in June 2018; however, Xerox has agreed to provide us with new equipment and renew the contract now. The current contract is $183,804 annually. The new contract will have a savings of approximately $9,115 per year or a total of $36,460 over four years.. The contract term is four years.
Xerox is a member of the DIR State Purchasing Cooperative.
The Board of Trustees is requested to approve Xerox as the vendor for leasing copiers as presented.
Consider Approval of Joint Election Agreement with Tarrant County Elections
The District is entering into a Joint Election Agreement and Contract for Election Services with Tarrant County Elections for the upcoming May 6, 2017 School Board Trustee General Election.
The Board of Trustees is requested to approve the Joint Election Agreement with Tarrant County Elections as presented.
Consider Approval of Vendor for Transportation Services
The district received four Requests for Proposals for Transportation Services. The vendor selected is Student Transportation of America, Inc., DBA Goldstar Transit (“Company”). The total estimated cost of payments to vendor for 2016-2017 school year is $1,030,000. The contract is a three year contract term beginning July 1, 2017.
The Board of Trustees is requested to approve the Gold Star Transit Company as the vendor to provide Transportation Services for students as presented.
Consider Approval of Third Addendum to the GCA Agreement for Contracted Services
The addendum to the agreement reflects an increase of 2.7% CPI (consumer price index for 2016), or $40,110.63, $23,995 for employee pay increases, and $6,720.48 for additional supplies requested. The total agreement price for a 12 month period is $1,556,415.68. The total additional expense for the budget is $70,826.11
The Board of Trustees is requested to approve the Third Addendum to the GCA agreement for contracted services as presented.
Consider Approval of PLC Modular Building
The Professional Learning Center will relocate to Administration property. The modular building will be located south of the Administration building in the open lot. A 56’ x 66’ building will be constructed this summer. Information on price and vendor will be presented during open meeting.
The Board of Trustees is requested to approve the purchase of modular building as presented.