AGENDA

REGULAR MEETING OF THE

WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES

TUESDAY, JANUARY 17, 2017

ADMINISTRATION BUILDING – 5:30 P.M.

ORDER OF BUSINESS

 

            CALL TO ORDER/ROLL CALL         MR. RANDY ARMSTRONG, PRESIDENT

 

A.  CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)

         1.   RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS              

         2.   APPOINTMENTS/REASSIGNMENT

         3.   REQUESTS FOR LEAVE OF ABSENCE

         4.   DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY

         5.   CONSULTATION WITH BOARD ATTORNEY

         6.   SUPERINTENDENT EVALUATION AND CONTRACT

         7.   OTHER ITEMS CONCERNING PERSONNEL

                                                           

B.   RECONVENE FOR OPEN MEETING (7:00 P.M.)

 

C.  INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE

 

D.  OPEN FORUM

 

E.   PUBLIC HEARING OVER TEXAS ACADEMIC PERFORMANCE REPORT - Chris

 

F.   INFORMATION ITEMS

         1.   SUPERINTENDENT’S REPORT                                                              

               a.   Financial Update

               b.   Instructional Update

              

G.  CONSENT ITEMS (All items listed under this subheading will be adopted with one motion

      unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)

         1.   APPROVE MINUTES OF DECEMBER 20, 2016

         2.   APPROVE MONTHLY EXPENDITURES

         3.   CONSIDER AMENDMENTS TO THE 2016 – 2017 GENERAL FUND

         4.   CONSIDER OFFER TO PURCHASE PROPERTY STRUCK-OFF FOR TAXES FROM WILLIAM FREILEY

         5.   CONSIDER PROPERTIES PREVIOUSLY APPROVED FOR SALE BY BOARD OF TRUSTEES NOT APPROVED BY THE CITY OF WHITE SETTLEMENT REMOVED FROM THE RESALE PROCESS

         6.   CONSIDER CHANGE OF DATE OF REGULAR MARCH BOARD MEETING FROM MARCH 28, 2017 TO MARCH 30, 2017

          

H.  SEPARATE ITEMS

         1.   CONSIDER VENDOR TO PURCHASE COMPUTERS, SERVERS, AND COMPUTER CARTS

         2.   CONSIDER CALL OF JOINT ELECTION FOR BOARD OF TRUSTEES

        

I.    CONSIDER ITEMS DISCUSSED IN CLOSED MEETING

J.   ADJOURN


 

A.  CLOSED MEETING (551.071/.072/.074/.082)

1.   Resignations/Terminations/Settlements/Non-Renewals

2.   Appointments/Reassignments

3.   Requests for Leave of Absence

4.   Discuss Purchase, Exchange, Lease, or Value of Real Property

5.   Consultation with Board Attorney

6.   Other Items Concerning Personnel

     

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Specific information regarding the above personnel is included in the “Personnel” section of your document.  Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M. 

 

If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve all personnel items as presented.

 

 

 

 

G. 

 

CONSENT ITEM # 1

 

Approval of Minutes of December 20, 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees met in regular session on December 20, 2016.  On the following pages, please find the minutes of December 20, 2016 for your review.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the minutes of December 20, 2016 as presented.

 

 

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

DECEMBER 20, 2016

 

The Board of Trustees of the White Settlement Independent School District met in regular session on December 20, 2016, in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J. B. Morgan, Attorney.

 

Following roll call and the announcement by the Board President that seven members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.

 

The open meeting began at 7:00 p.m.

 

The Board President announced that the seven members of the Board of Trustees present constitutes a quorum. 

 

Open Forum

 

No one was present to address the Board.

 

Superintendent’s Report

 

Financial Update

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of November 30, 2016.

 

Instructional Update

 

Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction and Administrative Services, introduced Ms. Amber Crissey, Assessment and Programs Evaluation Director, who reported on the Instructional Rounds taking place on each campus in the district.

 

 

 

 

Board of Trustees Training

 

The President announced that all Board members have met or exceeded the required number of hours of continuing education for the year as required by the Texas Education Code and the Texas Administrative Code.

 

Consent Items

 

Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to approve the consent items as presented:

Minutes of November 15, 2016

            Monthly Expenditures

Amendments to the 2016 – 2017 General Fund Budget

Motion carried with 7 Ayes, 0 Nays.

 

2015 – 2016 Annual Financial Audit Report

 

Mr. David Bitters, Assistant Superintendent of Finance/Operations, introduced Cindy Poole of Kirk, Richardson and Poole, P.C., the districts independent auditing firm, who gave the annual financial report for the year ended August 31, 2015.  Ms. Poole stated the district received a clean report and commended the district for internal controls and compliance.  Ms. Poole stated that the district is in good financial condition with a fund balance of 3.5 months.  Following the recommendation of the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Ms. Amanda Sanchez to approve the 2015-2016 Annual Financial Audit Report for the Year ended August 31, 2016 as presented.  Motion carried with 7 Ayes, 0 Nays.

 

Personnel

 

Following the recommendation made by the superintendent, the motion was made by Mr. John Bradley and seconded by Mr. Glen Lowry to accept the resignations of Laurie Clements and Tony Guzman and to approve the appointments of Linda Garrett, and Christopher Jackson as presented. Motion carried with 7 Ayes, 0 Nays.

 

Following a short break, the Board convened into closed session at 7:58 p.m.

 

No action was taken following the closed session.

 

Meeting adjourned at 8:45 p.m.

 

 

 

 

 

 

 

 

 

 

G. 

 

CONSENT ITEM # 2

 

Approval of Monthly School Expenditures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve monthly expenditures for October 2016 as presented.

 

 

 

 

 

 

 

G.  CONSENT ITEM # 3

 

Consider Amendments to the 2016 – 2017 General Fund Budget

 

 

 

 

 

 

Proposed General Fund Amended Budget 2016-2017 Jan 2017.pdf

 

 

EXPLANATION

 

GENERAL FUND

 

The proposed amended budget includes:

            Additions:

1.      Add $35,000 for BHS STAAR Reward Trip.

2.      Add $10,000 for BMS STAAR Reward Trip.

3.      Add $1,200,000 for computers, servers, and carts.

4.      Add $75,000 for auditorium equipment replacement.

5.      Add $400,000 for District construction & renovation projects.

Moves:

6.      Move $941 from Function 11 to Function 23 for purchase of office desk at MESA

7.      Move $1,000 from Function 41 to Function 36 for payment of Arbitor Program Fees.

 

The total change in the budget adds $1,720,000 to the deficit budget. The new deficit amount will be $3,091,886 after this amendment is approved. 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the budget amendments as presented for the 2016-2017 budget.

 

 

 

G.  CONSENT ITEM # 4

 

Consider Approval of Offer to Purchase Property Struck-off for Taxes from William Freiley

 

 

 

 

 

 

Offer to Purchase Property.pdf

 

 

 

 

 

 

 

EXPLANATION

 

An offer was received from William Freiley on the following property that was previously struck-off the tax roll in a tax foreclosure on April 7, 2015.  The offer is $16,000.00.  The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities.  The address of the property is 8537 Sussex Court, White Settlement, Texas. The intended use of the property is to build a garage or playground for grandkids.  The balance to be to be prorated to taxing entities is $14,992.00. This amount will be allocated to the City of White Settlement (20.92%), Tarrant County (21.77%), and White Settlement ISD (57.31%).  The expected amount to be disbursed to White Settlement after court costs is $8,591.92.  The action will allow White Settlement to access and collect taxes on the properties in the future.

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the offer from William Freiley to purchase the lot of land located in White Settlement, Texas, for a total amount of $16,000.00 as presented.

 

 

 

G.  CONSENT ITEM # 5

 

Consider Removal of Property Previously Approved For Sale by Board of Trustees Not Approved by the City of White Settlement Removed from the Resale Process

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The following properties were not approved for sale by the City of White Settlement and have been removed from the resale process:

·         654 Meadow Park       -  approved by WSISD Board in October 2016

·         908 Clyde Street         - approved by WSISD Board in October 2016

·         8012 Cambridge Circle- approved by WSISD Board in October 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the removal of the properties from the resale process as presented.

 

 

 

 

G.  CONSENT ITEM # 6

 

Consider Approval of the Change of the Date of the Regular March Board Meeting from Tuesday, March 28, 2017 to Thursday, March 30, 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees is requested to consider changing the date of the regular March Board Meeting date from Tuesday, March 28, 2017 to Thursday, March 30, 2017 due to a conflict with the dates of the 2017 National School Board Association Conference.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to change the date of the regular March Board Meeting from March 28, 2017 to March 30, 2017 as presented.

 

 

H.  SEPARATE ITEM # 1

 

Consider Approval of Vendor to Purchase Computers, Servers, and Computer Carts

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The district received a quote from Dell Inc. for the purchase of computers, servers, and computer carts.  Dell Inc. is a vendor on the DIR State Purchasing Coop.  The process of competitive pricing is performed by the DIR Purchasing Coop. The total estimated cost to purchase 3,000 computers along with servers and carts to support the computers is $1,150,000. The computers will be used primarily by students.  The proposed amended budget includes this purchase.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Dell Inc. as the vendor for the purchase of computers, servers, and computer carts as presented. 

 

 

 

H.  SEPARATE ITEM # 2

 

Consider Call of Joint Election for Board of Trustees

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

  1. The date for the 2017 school board election is May 6, 2017.  The application period for a place on the ballot for school trustee is January 18, 2017 through February 17, 2017.  Applications will be available at the WSISD Administration Building during regular office hours Monday through Friday, 8:00 a.m. until 4:00 p.m., and 8:00 a.m. to 5:00 p.m. on Friday, February 17th.  The drawing for places on the ballot will be conducted in the Human Resource Office at 10:00 a.m. on Monday, February 20, 2017.

2.      Election will be held at WSISD Administration Building, 401 S. Cherry Lane, Fort Worth, Texas  76108

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Call of Joint Election as presented.