AGENDA

REGULAR MEETING OF THE

WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES

TUESDAY, JUNE 20, 2017

ADMINISTRATION BUILDING – 5:30 P.M.

ORDER OF BUSINESS

 

                                                CALL TO ORDER/ROLL CALL          MR. RANDY ARMSTRONG, PRESIDENT

 

A.    CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)

            1.     RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS                

            2.     APPOINTMENTS/REASSIGNMENT

            3.     REQUESTS FOR LEAVE OF ABSENCE

            4.     DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY

            5.     CONSULTATION WITH BOARD ATTORNEY

            6.     OTHER ITEMS CONCERNING PERSONNEL                                                                                             

B.    RECONVENE FOR OPEN MEETING (7:00 P.M.)

C.    INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE

D.    OPEN FORUM

E.    INFORMATION ITEMS

            1.     SUPERINTENDENT’S REPORT                                                                                                

                    a.     Financial Update

                    b.     Instructional Update

                    c.     School Health and Advisory Council (SHAC) Update

                    d.     Update 108                                                                                                                                

F.     CONSENT ITEMS (All items listed under this subheading will be adopted with one motion

        unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)

            1.     APPROVE MINUTES OF MAY 9, 2017, MAY 16, 2017, AND MAY 20, 2017

            2.     APPROVE MONTHLY EXPENDITURES

            3.     CONSIDER AMENDMENTS TO THE 2016-2017 GENERAL FUND BUDGET

            4.     CONSIDER RESOLUTION FOR SCHOOLS AND LIBRARIES UNIVERSAL SERVICES (E-RATE) FOR 2017-2018 WITH KELLOGG & SOVEREIGN, CONSULTING, LLC

            5.     CONSIDER VENDOR TO PROVIDE INFECTION CONTROL BY SANITIZING AND DISINFECTION OF FACILITIES

            6.     CONSIDER RESOLUTION AND ORDER TO EXTEND MEDICARE TO THE EMPLOYEES OF WHITE SETTLEMENT ISD

            7.     CONSIDER OFFER TO PURCHASE PROPERTY STRUCK-OFF FOR TAXES (8537 SUSSEX COURT) FROM DKMR, LLC

            8.     CONSIDER OFFER TO PURCHASE PROPERTY STRUCK-OFF FOR TAXES (1050 LAKE VIEW RIDGE) FROM DKMR, LLC

            9.     CONSIDER OFFER TO PURCHASE PROPERTY (654 MEADOW PARK DRIVE) STRUCK-OFF FOR TAXES FROM TRINITY TRUTH PROPERTIES, INC.

            10.   CONSIDER OFFER TO PURCHASE PROPERTY (908 CLYDE STREET) STRUCK-OFF FOR TAXES FROM TRINITY TRUTH PROPERTIES, INC

            11.   CONSIDER INTERLOCAL AGREEMENT WITH PROSPERING PALS PURCHASING COOPERATIVE PROGRAM

            12.   CONSIDER PROPOSAL FOR PROPERTY AND CASUALTY INSURANCE FOR 2017-2018

            13.   CONSIDER VENDOR FOR REMOVAL AND INSTALLATION OF A NEW FUEL SYSTEM

            14.   CONSIDER VENDOR TO PURCHASE FUEL FOR 2017-2018 BEGINNING JULY 1, 2017

            15.   CONSIDER VENDOR TO PURCHASE UPDATED LIGHTING EQUIPMENT FOR BHS AUDITORIUM

            16.   CONSIDER RESOLUTIONS AUTHORIZING PARTICIPATION IN THE TEXPOOL INVESTMENT POOLS AND DESIGNATION OF AUTHORIZED REPRESENTATIVES

            17.   CONSIDER INTERLOCAL AGREEMENT WITH REGION 20 PURCHASING COOPERATIVE

            18.   CONSIDER CONTRACTS WITH REGION XI EDUCATION SERVICE CENTER FOR 2017-2018

            19.   CONSIDER MEMORANDUM OF UNDERSTANDING FOR JJAEP

            20.   CONSIDER MEMORANDUM OF UNDERSTANDING WITH TCU AND WSISD

            21.   CONSIDER MEMORANDUM OF UNDERSTANDING WITH CHILD CARE ASSOCIATES FOR 2017-2019      

            22.   CONSIDER PAYMENT TO FORT WORTH ISD FOR DEAF EDUCATION TUITION FOR 2016-2017 

G.    SEPARATE ITEMS

            1.     CONSIDER DISTRICT OF INNOVATION POLICY UPDATES

            2.     CONSIDER BOARD RESOLUTION FOR SALE OF DISTRICT OWNED PROPERTY (8409 DOWNE, 8413 DOWNE DRIVE, 8433 DOWNE DRIVE) NO LONGER NEEDED FOR DISTRICT OPERATIONS

            3.     CONSIDER APPROVAL TO SELL DISTRICT OWNED VACANT LOTS

            4.     CONSIDER VENDOR FOR PURCHASE OF SCHOOL BUSES

            5.     CONSIDER RESOLUTION AUTHORIZING THE ISSUANCE OF A MAINTENANCE TAX NOTE

H.    CONSIDER ITEMS DISCUSSED IN CLOSED MEETING

I.     ADJOURN


A.  CLOSED MEETING (551.071/.072/.074/.082)

1.   Resignations/Terminations/Settlements/Non-Renewals

2.   Appointments/Reassignments

3.   Requests for Leave of Absence

4.   Discuss Purchase, Exchange, Lease, or Value of Real Property

5.   Consultation with Board Attorney

6.   Other Items Concerning Personnel

     

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Specific information regarding the above personnel is included in the “Personnel” section of your document.  Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M. 

 

If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve all personnel items as presented.

 

 

 

 

 

F.  CONSENT ITEM # 1

 

Approval of Minutes of May 9, 2017, May 16, 2017, and May 20, 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees met in regular session on May 9, 2017 and in special session on May 16, 2017 and May 20, 2017.  On the following pages, please find the minutes of May 9, 2017, May 16, 2017, and May 20, 2017 for your review.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the minutes of May 9, 2017, May 16, 2017, and May 20, 2017 as presented.

 

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

MAY 9, 2017

 

The Board of Trustees of the White Settlement Independent School District met in regular session on May 9, 2017, in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J. B. Morgan, Attorney.

 

Following roll call and the announcement by the Board President that seven members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 5:30 p.m.

 

The open meeting began at 7:04 p.m.

 

The Board President announced that the seven members of the Board of Trustees present constitutes a quorum. 

 

Open Forum

 

No one was present who wished to address the Board.

 

Superintendent’s Report

 

Financial Update

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of April 30, 2017.

Mr. David Bitters, Assistant Superintendent of Finance and Operations, introduced Ms. Janette Owens, Business Director, who reported the booster club organization’s financial statements have been reviewed.  Ms. Owens stated because these organizations are separate from the district and this is not an audit but a review to assist in education regarding procedures and compliance for school organizations.

Mr. Bitters also reported that the property at 8537 Sussex that was previously approved for sale by the Board was not purchased.

 

 

 

Instructional Update

 

Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction, and Administrative Services, introduced Dr. Jeff Seeton, CTE Director, who introduced the students in the CTE program who won numerous awards at several levels including state.

 

Consent Items

 

Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to approve the consent items as presented:

Minutes of April 18, 2017

            Monthly Expenditures

            Amendments to the 2016-2017 General Fund Budget

            Renewal of Contract with Tarrant County Tax Office

            Bank Depository Contract with BBVA Compass Bank for 2017-2018 and 2018-2019

Interlocal Agreement with Houston ISD for SHARS (School Health and Related Services)

Purchase for Services, Software, and Installation Service with Weaver Technologies

TNT Contractors, L.L.C. as Vendor for Foundation on AG Barn

Vendors for Professional and Consulting Services for Special Education

Skyward as Vendor for Student and Finance Software

Texas Kids First as the Vendor for UIL Student Insurance for the 2017-2018 School Year

Prestige Worldwide Service as the Vendor for the Mowing Contract for 2017-2018          

Motion carried with 7 Ayes, 0 Nays.

 

District of Innovation Plan

 

Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction, and Administrative Services, presented the District of Innovation Plan to the District Plan Committee and visited each campus to go over the plan.  Mr. Jenkins stated that the plan was posted for 30 days.  Following the recommendation by the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Mr. John Bradley to approve the District of Innovation Plan as presented.  Motion carried with 7 Ayes, 0 Nays.

 

2017-2018 Academic Calendar

 

Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction, and Administrative Services, reported that staff and community members were given the opportunity through the WSISD website to voice concerns and make comments regarding the proposed 2017-2018 Academic Calendar.  Mr. Jenkins also met with staff on each campus to explain the calendar and received positive feedback.  Following the recommendation by the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr. Glen Lowry to approve the 2017-2018 Academic Calendar as presented.  Motion carried with 7 Ayes, 0 Nays.

 

 

 

 

Independent Audit Firm to Conduct the Annual Audit for 2016-2017

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, recommended changing auditors periodically and introduced representatives from the audit firm of Pattillo, Brown, and Hill, L.L.C.  Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to approve the audit firm of Pattillo, Brown, and Hill, L.L.C. to do the audit for the school year ending August 31, 2017 as presented.  Motion carried with 7 Ayes, 0 Nays.

 

Canvass the Vote and Certify Election Results of School Trustee Election, Swear in Newly Elected Trustees for Place 6 and Place 7, and Consider Reorganization of Board

 

The official report of the Joint General and Special Elections from Tarrant County for May 6, 2017 was not available from Tarrant County Elections office at the time of the Board meeting.  Therefore, the Board tabled Separate Item #4, Canvass the Vote and Certify Election Results of School Trustee Election, Separate Item #5, Swear in Newly Elected Trustees for Place 6 and Place 7, and Separate Item #6, Consider Organization of Board.  According to Tarrant County Elections, the Board is required to canvass the election by May 17, 2017 so a “Special” Board Meeting will be held Tuesday, May 16 at 7:30 a.m. in the Board Room at the Administration Building and an agenda will be posted including the above mentioned separate items.

 

Personnel

 

Following the recommendation made by the superintendent, the motion was made by Mr. Raymond Patterson and seconded by Mr. Glen Lowry to accept the resignations of Mary Aiken-King, Jonna Alexander, Kirsten Bryant, Mike Dunn, Ashleigh Estes, Gary Holt, Anelle Martinez-Torres, Brianne O’Rear, and Aimee Seaberry; to accept the letter of retirement of Linna Wester, and to approve the appointments of Carl Anderson, Tori Hayes, Gabrielle Kanterman, Donna Pettus, Lauren Sands, McKenna Slater, Sarah Westphal, and Larence Wilcox as presented.  Motion carried with 7 Ayes, 0 Nays.

 

Meeting adjourned at 8:01 p.m.

 

 

 

 

 

 

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

MAY 16, 2017

The Board of Trustees of the White Settlement Independent School District met in special session on May 16, 2017 at 7:30 a.m. in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J. B. Morgan, Board Attorney

 

Following roll call and the announcement by the Board President that the six members of the Board of Trustees present constitutes a quorum; the Board President opened the meeting at 7:33 a.m. and convened to closed session.

 

The Board convened to open session at 8:26 a.m.

 

Canvass the Vote and Certify Election Results of School Trustee Election

 

An official cumulative report from Tarrant County Elections Office was distributed to the Board members by Mr. Tim Duncan, Director of Human Resources and Community Relations, for review.  The results of the election were verified as follows:  Place 6 – Melissa Brown (775 votes) and Connie Casarez (353 votes), and Place 7 – John Bradley (891 votes) and Halisen DeMann (218 votes).  The motion was made by Ms. Melissa Brown and seconded by Mr. John Bradley to approve the official results of the election and declare Melissa Brown as winner in Place 6, and declare John Bradley as winner in Place 7.  Motion carried with 6 Ayes, 0 Nays. 

 

Swear In Newly Elected Trustees for Place 6 and Place 7

 

Ms. Melissa Brown, Place 6 and Mr. John Bradley, Place 7 were sworn in as Trustees of White Settlement Independent School District by Mr. Tim Duncan, Notary Public State of Texas.

 

Reorganization of Board of Trustees

 

The Board President opened the floor for nominations for Board of Trustees officers.  Ms. Amanda Sanchez made the motion to elect the following slate of officers:  President - Mr. Randy Armstrong, Vice-President – Mr. John Bradley, Secretary – Ms. Melissa Brown, TASB Delegate – Mr. Raymond Patterson, and Alternate TASB Delegate – Mr. Glen Lowry.  The motion was seconded by Mr. Glen Lowry.  Motion carried with 6 Ayes, 0 Nays.

 

Personnel

 

Following the recommendation of the superintendent, the motion was made by Mr. John Bradley and seconded by Ms. Melissa Brown to accept the resignations of Marisa Chastain, Jenna Fox, Andrea Howell, Elvia Angelica Huerta, and Bradan Ritchey; to accept the letter of retirement of Greg Baird; and to approve the appointments of Amy Frontz, Kellyn Neunlist, Michelle Shoulders, and Kasey Wright as presented.

 

Meeting adjourned at 8:45 a.m.

 

 

 

 

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

MAY 20, 2017

 

The Board of Trustees of the White Settlement Independent School District met in special session on May 20, 2017 at 8:30 a.m. in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, and Mr. Chris Jenkins

 

Following roll call and the announcement by the Board President that the seven members of the Board of Trustees present constitutes a quorum; the Board President opened the meeting at 8:31 a.m.

 

Strategic Planning

 

The Board and Administrators participated in strategic planning.

 

Meeting adjourned at 2:43 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 2

 

Approval of Monthly School Expenditures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve monthly expenditures for April 2017 as presented.

 

 

 

 

 

 

 

F.  CONSENT ITEM # 3

 

Consider Amendments to the 2016-2017 General Fund Budget

 

 

 

 

 

 

EXPLANATION

 

GENERAL FUND

 

The proposed amended budget includes:

            Additions:

1.      Add $803,400 to additional revenue from Maintenance Tax Note to fund purchase of school buses.

2.      Add $2,475 to miscellaneous revenue for lost textbooks (see #3 to replace books).

3.      Add $2,475 to replace lost textbooks.

4.      Add $1,103,400 to purchase school buses.

5.      Add $234,067 to replace fuel system and remove current system.

 

The total change in the budget adds $534,067 to the deficit budget. The new deficit amount will be $3,916,953 after this amendment is approved. 

 

 

 

 

Proposed General Fund Amended Budget 2016-2017 June 2017 (002).pdf

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the budget amendments as presented for the 2016-2017 budget as presented.

 

 

 

 

F.  CONSENT ITEM # 4

 

Consider Approval of Resolution for Schools and Libraries Universal Services (E-RATE) for 2017-2018 with Kellogg & Sovereign, Consulting, LLC

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

This agreement will allow White Settlement ISD to apply for Universal Service Fund (E-Rate Program) funding to be applied to any eligible portions of the fees for services at the current Schools and Libraries Division of the Universal Service Fund approved reimbursement rate for White Settlement ISD.  The resolution approves the vendor, Kellogg & Sovereign Consulting Services LLC, to file the application for White Settlement ISD.    The cost to the District for $260,322.84 of equipment will be 35% of funded amount (estimated at $92,805.84), plus the fee charged by Kellogg & Sovereign Consulting, LLC.

 

Vote to approve or disapprove the Resolution for School Libraries Universal Services (E-Rate) for 2017-18. This resolution authorizes filing of the Form 271 applications for funding year 2017-18 and the payment of the applicant’s share upon approval of funding and receipt of services.

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board is requested to approve the E-Rate resolution as presented.

 

 

 

 

F.  CONSENT ITEM # 5

 

Consider Approval of Vendor to Provide Infection Control by Sanitizing and Disinfection of Facilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

GermBlast is a recognized vendor for providing school districts with infection control services.  The goal of GermBlast is to effectively combat infectious agents including bacteria and virus.  The agreement with GermBlast is for three times per year at a cost of $96,263.52 for all facilities including buses.  GermBlast is a vendor on the Texas Cooperative Purchasing Network.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve GermBlast as the vendor for the infection controls services for the 2017-18 school year as presented.

 

 

 

 

F.  CONSENT ITEM # 6

 

Consider Approval of Resolution and Order to Extend Medicare to the Employees of White Settlement ISD

 

 

 

 

 

 

Resolution and Order for Medicare Change.pdf

 

 

 

 

 

 

 

EXPLANATION

 

There are currently thirteen employees that are not covered by Medicare.  In April 1986 the federal government changed the law to allow employees hired after April 1986 to be automatically covered.  There is at least one of the thirteen employees that have requested White Settlement ISD to offer this coverage to them.  After approval by the Board of Trustees, we will contact the remaining employees and offer this coverage to them. The cost of the application is a one-time fee of $500.  The future cost to the district is 1.45% of Medicare wages paid each year.  The annual cost to the district is $11,590.  The coverage is proposed to begin September 1, 2017.

 

See attached Resolution and Order.

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to aprove the resolution and order to extend Medicare coverage to employees under Section 218(n) as presented.

 

 

 

F.  CONSENT ITEM # 7

 

Consider Approval of Offer to Purchase Property Struck-off for Taxes (8537 Sussex Court) from DKMR, LLC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

An offer was received from DKMR LLC, on the following property that was previously struck-off the tax roll in a tax foreclosure on April 7, 2015.  The offer is $15,000.  The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities.  The address of the property is 8537 Sussex Court, White Settlement, Texas. The intended use of the property is to build a home.  The balance to be to be prorated to taxing entities is $13,992. This amount will be allocated to the City of White Settlement (20.92%), Tarrant County (21.77%), and White Settlement ISD (57.31%).  The expected amount to be disbursed to White Settlement after court costs is $8,018.82.  The action will allow White Settlement to access and collect taxes on the properties in the future.

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the offer from DKMR, LLC.to purchase the lot of land located at 8537 Sussex Court, White Settlement, Texas, for a total amount of $15,000.00 as presented.

 

 

 

 

F.  CONSENT ITEM # 8

 

Consider Approval of Offer to Purchase Property Struck-off for Taxes (1050 Lake View Ridge) from DKMR, LLC

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

An offer was received from DKMR LLC, on the following property that was previously struck-off the tax roll in a tax foreclosure on June 3, 2003.  The offer is $10,240.  The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities.  The address of the property is 1050 Lake View Ridge, White Settlement, Texas. The intended use of the property is to build a home.  The balance to be to be prorated to taxing entities is $9,462. This amount will be allocated to the City of White Settlement (20.59%), Tarrant County (21.58%), and White Settlement ISD (57.83%).  The expected amount to be disbursed to White Settlement after court costs is $5,471.87.  The action will allow White Settlement to access and collect taxes on the properties in the future.

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the offer from DKMR, LLC.to purchase the lot of land located at 1050 Lake View Ridge, White Settlement, Texas, for a total amount of $10,240 as presented.

 

 

F.  CONSENT ITEM # 9

 

Consider Approval of Offer to Purchase Property (654 Meadow Park Drive) Struck-off for Taxes from Trinity Truth Properties, Inc.

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

An offer was received from Trinity Truth Properties Inc., on the following property that was previously struck-off the tax roll in a tax foreclosure on May 3, 2016.  The offer is $12,101.  The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities.  The address of the property is 654 Meadow Park Drive, White Settlement, Texas. The intended use of the property is to build a home.  The balance to be to be prorated to taxing entities is $11,096. This amount will be allocated to the City of White Settlement (31.83%), Tarrant County (37.00%), and White Settlement ISD (31.17%).  The expected amount to be disbursed to White Settlement after court costs is $3,458.62.  The action will allow White Settlement to access and collect taxes on the properties in the future.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the offer from Trinity Truth Properties Inc. to purchase the lot of land located at 654 Meadow Park Drive, White Settlement, Texas, for a total amount of $12,101.00 as presented.

 

 

 

F.  CONSENT ITEM # 10

 

Consider Approval of Offer to Purchase Property (908 Clyde Street) Struck-off for Taxes from Trinity Truth Properties, Inc.

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

An offer was received from Trinity Truth Properties Inc., on the following property that was previously struck-off the tax roll in a tax foreclosure on March 1, 2016.  The offer is $13,000.  The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities.  The address of the property is 908 Clyde Street, White Settlement, Texas. The intended use of the property is to build a home.  The balance to be to be prorated to taxing entities is $11,491.00. This amount will be allocated to the City of White Settlement (23.93%), Tarrant County (22.24%), and White Settlement ISD (53.83%).  The expected amount to be disbursed to White Settlement after court costs is $6,185.61.  The action will allow White Settlement to access and collect taxes on the properties in the future.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the offer from Trinity Truth Properties Inc. to purchase the lot of land located at 908 Clyde Street, White Settlement, Texas, for a total amount of $13,000.00 as presented.

 

 

 

 

F.  CONSENT ITEM # 11

 

Consider Approval of Interlocal Agreement with Prospering Pals Purchasing Cooperative Program

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The purpose of the Interlocal Agreement is to reduce the cost and time of purchasing and bidding for Child Nutrition Programs.  The cooperative will issue the request for proposals for grocery products, milk and dairy products, bread and bakery products, paper and disposable products, and commodity processing.  There is no charge for this service.

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to ratify the Interlocal Agreement with Prospering Pals Purchasing Cooperative Program as presented.

 

 

 

 

F.  CONSENT ITEM # 12

 

Consider Approval of Proposal for Property and Casualty Insurance for 2017-18.

 

 

 

 

 

EXPLANATION

 

The District received a renewal proposal from Texas Political Subdivision (TPS).

 

The renewal premium is $15,777 less than the previous year.  Because of some serious market losses in the last couple of years due to large hail claims, the big change is the deducible for the hail.  The deductible for hail is 1% of the total insurance value at the time of the loss at each location subject to a minimum of $150,000 any one occurrence for all loss or damage arising out of hail.  Most insurance companies in Texas are quoting with these new deductibles.

 

The coverages included in the package include:

 

            Coverage                                             Deductible                              Premium

 

·         General Liability                                 $ 1,000 to $2,500                    $     6,254

·         School Board Legal Liability              $5,000 per claim                      $   20,949

·         Auto Liability                                      $1,000                                     $   13,574

·         Electronic Data                                   $2,500                                     included

·         Equipment Breakdown                       $2,500                                     included

·         Crime                                                  $50,000 - $100,000                 $        833

·         Property                                              AOP $25,000                          $ 190,944

Wind $35,000

1% of value    

 

TOTAL                                                                                                          $232,554

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve TPS as the vendor of Property and Casualty Insurance for 2017-18 school year as presented.

 

 

 

                                  

 

F.  CONSENT ITEM # 13

 

Consider Approval of Vendor for Removal and Installation of a New Fuel System

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The District has received a bid for the removal and installation of a new fuel system from Stovall Corporation. The amount is $234,267.  The fuel system is used to fuel the transportation buses and white fleet of the district.  The proposed amended budget includes this amount.  The current fuel system is obsolete and will not be insurable after 2017-18.  Stovall Corporation is a member of the Buy Board Purchasing Coop.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Stovall Corporation as the vendor for the removal and installation of a new fuel system as presented.

 

 

F.  CONSENT ITEM # 14

 

Consider Approval of Vendor to Purchase Fuel for 2017-2018 Beginning July 1, 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

White Settlement ISD is currently purchasing fuel though Dallas County Schools. In preparing for their contract to end June 30, 2017, staff has researched and decided on Martin Eagle Oil Company, Inc. as the best provider for fuel.  They are located in Denton and are on the Tarrant County Purchasing Co-op. Pricing is comparable to Dallas County Schools. As of June 1, 2017, Martin Eagle fuel price for unleaded was $1.67 and $1.56 for diesel. The price we pay is based on a set amount over the vendors cost.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Martin Eagle Oil Company to supply fuel for the district as presented.

 

 

 

F.  CONSENT ITEM # 15

 

Consider Approval of Vendor to Purchase Updated Lighting Equipment for BHS Auditorium

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The District has received a bid for the purchase of updated lighting controls and lights for the BHS auditorium. The purchase amount is $55,941.00.  This project is included in the current budget.  Texas Scenic Co is a member of the Region 20 Purchasing Coop.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Texas Scenic Co. as vendor for purchase of equipment as presented.

 

 

 

 

F.  CONSENT ITEM # 16

 

Consider Approval of Resolutions Authorizing Participation in the TEXPOOL Investment Pools and Designation of Authorized Representatives

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Business Director is requesting approval to invest district funds in the TexPool Prime fund. This fund usually earns a higher interest rate than the regular TexPool account.  The reason the interest is higher is the TexPool Prime account is allowed to invest in commercial paper (bonds sold by a corporation).  The goal of adding this fund is to diversify the investments as well as earn more interest and still maintain safely as the prime concern.

 

Example : May 2017 Regular TexPool Performance was .7689%

                                    Prime Tex Pool Performance was 1.0683%

 

The current authorized representatives on the TexPool account is Janette Owens, Shelly Blassingame, and Debra Burnett.  We recommend the same authorized representatives for the Prime account.

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Resolution Authorizing Investment in the TexPool Investment Pools and Designating the Authorized Representatives per list above as presented.

 

 

 

 

F.  CONSENT ITEM # 17

 

Consider Approval of Interlocal Agreement with Region 20 Purchasing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The purpose of the Interlocal Agreement is to reduce the cost and time of purchasing and bidding.  The cooperative will provide us with organizational and administrative support to facilitate the efficient operation of the purchasing requirements including competitive bidding and other specific bid requirements.  There is no charge for this service.

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Interlocal Agreement with Region 20 Education Service Center Purchasing Cooperative as presented.

 

 

 

 

 

F.  CONSENT ITEM # 18

 

Consider Approval of Contracts with Region XI Education Service Center for 2017-2018

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The services provided by Region XI Education Service Center for a total cost of $ 107,561.61           include:

 

·         Comprehensive Services Basic                                               $      650.00

·         Administrative and Business Services – Application             $   9,933.00

·         Digital Learning                                                                      $ 16,176.86

·         Digital Learning Supplemental                                               $   1,699.25

·         Eduphoria! Premium Suite!                                                    $ 18,310.00

·         Instructional Services                                                              $ 16,992.50

·         TEK Resource System                                                            $ 34,100.00

·         TEKSbank                                                                              $   4,500.00

·         TSDS PEIMS Support                                                            $   5,200.00

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the contracts with Region XI for the 2017-18 school year as presented.

 

 

 

F.  CONSENT ITEM # 19

 

Consider Approval of Memorandum of Understanding for JJAEP

 

 

 

 

 

 

JJAEP MOU 2017-2018.PDF

 

 

 

 

 

EXPLANATION

 

The Juvenile Board, in cooperation with the Districts, will provide the juvenile justice alternative educational programming as specified in Chapter 37, Texas Education Code, either through the direct provision of services or through a contractual agreement with an education provider. The programming will be managed by Tarrant County Juvenile Services (“TCJS”),

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Memorandum of Understanding for JJAEP as presented.

 

 

 

F.  CONSENT ITEM # 20

 

Consider Approval of Memorandum of Understanding with TCU and WSISD

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Memorandum of Understanding will allow a full time counselor to work on the Brewer High School campus and assist students with college enrollment. This MOU with White Settlement Independent School District has three main goals: 1. increase college enrollment of Brewer High School graduates; 2. expand the range of colleges and universities to which students apply and in which they enroll; and 3. work with principals, counselors, and teachers to foster a school-wide-college-going culture.

 

 

 

 

 

 

 

 

 

 

 

 

 


ACTION

 

The Board of Trustees is requested to approve the Memorandum of Understanding between TCU and WSISD as presented.

 

 

 

 

 

F.  CONSENT ITEM # 21

 

Consider Approval of Memorandum of Understanding with Child Care Associates for 2017-2019

 

 

 

 

 

 

 

 

White Settlement MOU 2017-2019.pdf

 

 

 

 

 

EXPLANATION

 

The MOU between the District and Child Care Associates to facilitate the Head Start program in WSISD is up for renewal. The MOU outlines the duties and responsibility of the District and CCA for the next two years. This MOU is an extension to previous MOUs that have been in place between the District and CCA.

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board is requested to approve the MOU between WSISD and CCA as presented.

 

 

 

 

 

F.  CONSENT ITEM # 22

 

Consider Approval of Payment to Fort Worth ISD for Deaf Education Tuition for 2016-2017

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

White Settlement ISD is in a Cooperative with Fort Worth ISD for Deaf Education.  An invoice was just received for students that received services during the 2016-17 school year in the amount of $36,000.  These services are budgeted from the federal special education grant – IDEA Formula.

 

FWISD offers the Regional School for the Deaf (FWISD RSD).  It serves students that require maximum support for their auditory disability.  Because WSISD has very few students that require this type of assistance, it is more economical for us to pay for FWISD to provide these services than for WSISD to hire the specialized personnel required for these students.  WSISD has been participating in a Shared Service Arrangement with the FWISD RSD for several years.  They currently serve 3 of our students.

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the payment of $36,000 for deaf education for 2016-17 school year as presented.

 

 

 

 

G.  SEPARATE ITEM # 1

 

Consider Approval of District of Innovation Policy Updates

 

 

DCA(L)-X.pdf

AF(L)-IDA.pdf

EEB(L)-X.pdf

 

EB(L)-A to X.pdf

 

DK(L)-A to X.pdf

 

DBA(L)-A to X.pdf

 

 

 

 

 

 

 

EXPLANATION:

 

District of Innovation Update Packet contains TASB required changes to both local and legal policies to fall in accordance with the District of Innovation Plan exemptions.  

 

         

 

 

 

 

 

 

 

 

 

 

ACTION:

 

The Board of Trustees is requested to approve the District of Innovation Policy Updates as presented.

 

 

 

G.  SEPARATE ITEM # 2

 

Consider Approval of Board Resolution for Sale of District Owned Property (8409 Downe Drive, 8413 Downe Drive, 8433 Downe Drive) No Longer Needed for District Operations

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The following district owned property has been determined by the Superintendent to not be necessary for District operations:

 

·         8409 Downe Drive, White Settlement, TX 76108

·         8413 Downe Drive, White Settlement, TX 76108

·         8433 Downe Drive, White Settlement, TX 76108

 

 

 Board Policy (Legal) CDB states, “The Board may authorize the sale of any property, other than minerals, held in trust for free school purposes. By means of a Board Resolution”.  The Board President shall execute a deed to the purchaser reciting the Board Resolution authorizing the sale.  The District may employ, retain, contract with, or compensate a licensed real estate broker or salesperson for assistance in the acquisition or sale of real property.

 

The District has entered into an agreement with a licensed real estate agent, Gene Lamb, to assist with the process.

 

Cost of title insurance must be paid by the purchaser.

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve a Board Resolution to sell the property at 8409, 8413, and 8433 Downe Drive, White Settlement, TX 76108 as presented.

 

 

 

G.  SEPARATE ITEM # 3

 

Consider Approval To Sell District Owned Vacant Lots

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

The District received bids on the following property.

 

·         8409 Downe Drive White Settlement TX 76108

·         8413 Downe Drive White Settlement TX 76108

·         8433 Downe Drive White Settlement TX 76108

 

The highest bidder for 8409 Downe Drive ($26,500) and 8413 Downe Drive ($26,500) is Baldemar Enriguez.  Title Insurance costs must be paid by the purchaser.

 

The highest bidder for 8422 Downe Drive ($39,551) is Roy Robertson.

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the sale of the property located at 8409, 8413, and 8433 Downe Drive, White Settlement, TX 76108 as presented.

 

 

 

 

G.  SEPARATE ITEM # 4

 

Consider Approval of Vendor for Purchase of School Buses

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The District is recommending the purchase of 12 school buses from Thomas Built Buses.  Thomas Built Buses is a member of the Buyboard Purchasing Coop:

 

·         10 - 2017 77 Passenger Thomas Built Regular Route Buses for $92,000 each

·         2 - 2018 28 Passenger Thomas Built Special Education Route Buses for $91,300 each

 

The total cost of all 12 buses is $1,102,600.  A down payment of $300,000 will leave a balance of $802.600 to finance through a maintenance tax note (see separate agenda item). 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the purchase of 12 buses from Thomas Built Buses as presented.

 

 

G.  SEPARATE ITEM # 5

 

Consider Approval of Resolution Authorizing the Issuance of a Maintenance Tax Note

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The District has accepted a bid from BBVA Compass Bank to finance a maintenance tax note.  The funds from the maintenance tax note will be used to finance the purchase of 12 school buses.  The amount of the financing is $802,600.  Interest rate, payment schedule, and other terms will be available at the board meeting. 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the issuance of a maintenance tax note through BBVA Compass Bank for the financing of 12 school buses as presented.