AGENDA

REGULAR MEETING OF THE

WHITE SETTLEMENT I.S.D. BOARD OF TRUSTEES

THURSDAY, MARCH 30, 2017

ADMINISTRATION BUILDING – 5:30 P.M.

ORDER OF BUSINESS

 

            CALL TO ORDER/ROLL CALL         MR. RANDY ARMSTRONG, PRESIDENT

 

A.  CLOSED MEETING (TX. GOVT.CODE 551.071/551.072/551.074/551.082)

         1.   RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS              

         2.   APPOINTMENTS/REASSIGNMENT

                        a.         Teacher/Nurse/Special Program/Technology Contracts

         3.   REQUESTS FOR LEAVE OF ABSENCE

         4.   DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY

         5.   CONSULTATION WITH BOARD ATTORNEY

         6.   OTHER ITEMS CONCERNING PERSONNEL

                                                           

B.   RECONVENE FOR OPEN MEETING (7:00 P.M.)

 

C.  INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE

 

D.  OPEN FORUM

 

E.   PUBLIC HEARING FOR DISTRICT OF INNOVATION

 

F.   INFORMATION ITEMS

         1.   SUPERINTENDENT’S REPORT                                                              

               a.   Financial Update

               b.   Instructional Update

              

G.  CONSENT ITEMS (All items listed under this subheading will be adopted with one motion

      unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)

         1.   APPROVE MINUTES OF FEBRUARY 21, 2017

         2.   APPROVE MONTHLY EXPENDITURES

         3.   CONSIDER AMENDMENTS TO THE 2016 – 2017 GENERAL FUND

         4.   CONSIDER INTERLOCAL AGREEMENT WITH REGION 19 EDUCATION SERVICE CENTER ALLIED STATES COOPERATIVE

         5.   CONSIDER INTERLOCAL AGREEMENT WITH REGION ONE EDUCATION SERVICE CENTER PURCHASING COOPERATIVE

         6.   CONSIDER ISCHOOL, LLC – SERVICE AGREEMENT

         7.   CONSIDER CHILD NUTRITION MEAL PRICE INCREASES FOR 2017-18

         8.   CONSIDER INSTRUCTIONAL MATERIALS ALLOTMENT AND TEKS CERTIFICATION FOR 2017-2018

         9.   CHANGE DATE OF MAY REGULAR BOARD MEETING DATE FROM MAY 16, 2017 TO MAY 9, 2017

         10. CONSIDER CANDIDATE FOR ESC REGION 11 BOARD ELECTION

          

H.  SEPARATE ITEMS

         1.   CONSIDER UPDATE 107

         2.   CONSIDER WEAVER TECHNOLOGIES LLC AS VENDOR FOR PURCHASE OF TECHNOLOGY EQUIPMENT AND SERVICES

         3.   CONSIDER DELL MARKETING L.P. AS VENDOR FOR PURCHASE OF COMPUTERS

        

I.    CONSIDER ITEMS DISCUSSED IN CLOSED MEETING

J.   ADJOURN


 

A.  CLOSED MEETING (551.071/.072/.074/.082)

1.   Resignations/Terminations/Settlements/Non-Renewals

2.   Appointments/Reassignments

            a.   Teacher/Nurse/Special Program/Technology Contracts

3.   Requests for Leave of Absence

4.   Discuss Purchase, Exchange, Lease, or Value of Real Property

5.   Consultation with Board Attorney

6.   Other Items Concerning Personnel

     

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Specific information regarding the above personnel is included in the “Personnel” section of your document.  Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M. 

 

If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve all personnel items as presented.

 

 

 

 

G.  CONSENT ITEM # 1

 

Approval of Minutes of February 21, 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees met in regular session on February 21, 2017.  On the following pages, please find the minutes of February 21, 2017 for your review.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the minutes of February 21, 2017 as presented.

 

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

FEBRUARY 21, 2017

 

The Board of Trustees of the White Settlement Independent School District met in regular session on February 21, 2017, in the Board Room of the WSISD Administration Building.  The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

 

Members Present

 

Mr. Randy Armstrong, Mr. John Bradley, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, and Ms. Amanda Sanchez

 

School Officials Present

 

Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J. B. Morgan, Attorney.

 

Following roll call and the announcement by the Board President that seven members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 4:30 p.m.

 

The open meeting began at 5:11 p.m.

 

The Board President announced that the six members of the Board of Trustees present constitutes a quorum. 

 

Open Forum

 

No one was present who wished to address the Board.

 

Superintendent’s Report

 

Financial Update

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of January 31, 2017.

 

Instructional Update

 

The superintendent introduced Mr. Tim Duncan, Director of Human Resources, for the first reading of Update 107.  Mr. Duncan explained that Update 107 contains recommended changes to local policies on topics including gifts and fundraising, employee and contractor misconduct, employee suspension and expense reimbursement and student compulsory attendance and wellness policies.  Also, included are revisions to legal policies incorporating various administrative rules and additional provisions from the Every Student Succeeds Act (ESSA).

 

Consent Items

 

Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Ms. Amanda Sanchez to approve the consent items as presented:

Minutes of January 16, 2017 and February 3, 2017

            Monthly Expenditures

Amendments to the 2016 – 2017 General Fund Budget

FAA House Asbestos Abatement and Demolition

Motion carried with 6 Ayes, 0 Nays.

 

Resolution Concerning the A-F Accountability Rating System for Texas Public Schools

 

Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction, and Administrative Services, reported that the Resolution Concerning the A-F Accountability Rating System for Texas Public Schools calls on the Texas Legislature to repeal the A-F letter-grade school/district rating system to be implemented in 2017-18 and to develop a community-based accountability system.  Following the recommendation by the superintendent, the motion was made by Mr. John Bradley and seconded by Mr. Glen Lowry to approve the Resolution Concerning the A-F Accountability Rating System for Texas Public Schools as presented.  Motion carried with 6 Ayes, 0 Nays.

 

Designation as a District of Innovation Resolution

 

Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction, and Administrative services, explained that the resolution allows the school district the ability to explore the possibility of becoming a District of Innovation.  Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to approve the Designation as a District of Innovation Resolution as presented; to appoint a District of Innovation Planning Commitee through the superintendent, Frank Molinar; and to set a public hearing for final plan to be presented for March 30th 2017.  Motion carried with 6 Ayes, 0 Nays.

 

CTE Agriculture Building at BHS

 

Mr. David Bitters, Assistant Superintendent of Finance and Operations, explained the proposal from Triple W Metal Building Construction LLC to furnish all material, labor and equipment required for the building structure for the Agriculture Building at Brewer High School at a cost of $141,155.00 excluding tax.  Following the recommendation by the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr. Glen Lowry to approve the Proposal from Triple W Metal Building Construction LLC as presented.  Motion carried with 6 Ayes, 0 Nays.

 

Personnel

 

Following the recommendation made by the superintendent, the motion was made by Mr. John Bradley and seconded by Mr. Ben Davis to approve the appointments of Deida Betancourt and Kevin Folse; to approve the technology non-chapter 21 appointments of Bonnie Blan, James Bowen, Roger Bowen, Colby Howerton, Erin Machajewski, James Maddux, Lisa McGarrah, Carla, Nored, Michael Nottoli, Richard Pospech, Jason Robertson, and Cameron Walls; and to approve the contract extensions listed below as presented.

 

TWO-YEAR CONTRACT EXTENSIONS FOR 2017-2019:

Assistant Superintendent

David Bitters – Finance and Operations

Chris Jenkins – Curriculum, Instruction and Administrative Services

Executive Director

Amber Crissey – Curriculum and Instruction

Athletic Director/Head Football Coach

Wade Griffin

 

ONE-YEAR CONTRACT EXTENSIONS FOR 2017-2018:

Director

Christie Beaty – Assessment and Programs Evaluation

Tim Duncan – Human Resource and Community Relations

Amy Ferguson – Bilingual and ESL

Karen Gonzales – Early Childhood

Vera Ortega – Assistant Athletic/Head Softball Coach

Michael Pogue – Special Programs

Jeff Seeton – Career Technology Education

Candace Summerhill – Elementary Education

Alesha Walpole – Drill Team

Andrew Williams - Band

Director – Non-Chapter 21

Desiree Coyle - Communications

Kathy Huey - Child Nutrition

Vic Jones – Maintenance and Operations

Janette Owens - Business

Principal

Connie Bitters – North Elementary

Heather Crow – Fine Arts Academy

Sarah Deslatte – Blue Haze

Michael Dickinson – Liberty Elementary

Lisa Edmunds – West Elementary

Jennifer Heddins – Brewer Alternative Campus

Sherri Kottwitz – Brewer Middle

Randy Summerhill – Tannahill Intermediate

Pam Turner – Brewer High

Assistant Principal

Jaci Chasteen - BHS

Lea Duncan – BHS

Jason Ferguson - BHS

Jennifer Holland – BHS

Oscar Martinez – BHS

Jennifer Smith – BHS

Rebecca Stringer - BHS

Eddie Lynge – BAC

Emily Estes – BMS

Brandon Love - BMS

Stevi Motheral – BMS

Anthony Brown – TIS

Lacy Duvall – TIS

Brooke Mielinski – TIS

Brenda Vandiver – FAA

Lauren Ball – Blue Haze Elementary

James Mahler  – Blue Haze Elementary

Courtney Harbuck – Liberty Elementary

Carla Barber – North Elementary

Lynette Alexander – North Elementary

Angelle Buschbaum – West Elementary

Coordinator

Mandy Jenkins – Transition Center

Carol Patterson – Family Resource

Eva Valenzuela – Bilingual/ESL

Counselor

Tiffany Molinar – BHS

Michelle Soileau – BHS

Lisa Strein – BHS

Beth Sweeney – BHS

Rachel Johnston – BMS

Jena Pickett - BMS

Carolyn Boon – TIS

Mallory Neel - FAA

Mary Loudermilk – Blue Haze Elementary

Farra Conkel-Fuchs – Liberty Elementary

Jessica Bautista – North Elementary

Marilyn Harris – West Elementary

Teacher/Instructional Coach

Denise Benton

Stacey Dolan

Maria Hannah

Crystal Intfen

Chelsea LaPlante

Shelly Morrill

Tammy Nitschke

Diagnostician

Kandy Aydelotte

Kristy Hunt

Terri Keeton

Cassondra McClellan

Melissa Nebgen

Brianne O’Rear

Aimee Seaberry

LSSP

Robin Reed

Social Worker

Hannah Hughes

Gwynne Hulcy

Motion carried with 6 Ayes, 0 Nays.

 

Meeting adjourned at 5:51 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

G.  CONSENT ITEM # 2

 

Approval of Monthly School Expenditures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The monthly listing of school expenditures is presented for the Board’s review in the “FINANCIAL REPORTS” section.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve monthly expenditures for February 2017 as presented.

 

 

 

 

 

 

 

 

F.  CONSENT ITEM # 3

 

Consider Amendment to the 2016-2017 General Fund Budget.

 

 

EXPLANATION

 

GENERAL FUND

 

The proposed amended budget includes:

            Additions:

1.      Add $100.000 Function 11 for CTE barn, supplies, and travel.

2.      Add $43,000 Function 53 for camera and server for cameras for special programs classrooms. SHARS Revenue offsets this addition.

Moves:

3.      Move $175 from Function 11 to Function 33 for nurse travel.

4.      Move $ 600 from Function 31 to Function 11 for instructional travel.

5.      Move $ 716 from Function 23 to Function 11 for instructional travel.

6.      Move $1,000 from Function 11 to Function 23 for Principal Training Travel.

7.      Move $33 from Function 12, $ 1,763 from Function 23, and $382 from Function 31 to Function 11 for training travel.

 

The total change in the budget adds $130,000 to the deficit budget. The new deficit amount will be $3,407,886 after this amendment is approved

 

 

Proposed General Fund Amended Budget 2016-2017 Feb 2017.pdf

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the budget amendments as presented for the 2016-2017 budget.

 

 

 

G.  CONSENT ITEM # 4

 

Consider Approval of Interlocal Agreement with Region 19 Education Service Center Allied States Cooperative

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The purpose of the Interlocal Agreement is to reduce the cost and time of purchasing and bidding.  The cooperative will provide us with organizational and administrative support to facilitate the efficient operation of the purchasing requirements including competitive bidding and other specific bid requirements.  There is no charge for this service.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Interlocal Agreement with Region 19 Education Service Center Allied States Cooperative as presented.

 

 

 

G.  CONSENT ITEM # 5

 

Consider Approval of Interlocal Agreement with Region One Education Service Center Purchasing Cooperative

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The purpose of the Interlocal Agreement is to reduce the cost and time of purchasing and bidding.  The cooperative will provide us with organizational and administrative support to facilitate the efficient operation of the purchasing requirements including competitive bidding and other specific bid requirements.  There is no charge for this service.

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Interlocal Agreement with Region One Education Service Center Purchasing Cooperative as presented.

 

 

 

G.  CONSENT ITEM # 6

 

Consider Approval of iSchool, LLC – Service Agreement

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

This agreement will provide staff development and technology support for the technology deployment process scheduled to occur during the 2017-2018 school year.  The agreement also includes the development of a robust technology handbook, video production, Students Leading Education Program, Escape the Bus Program, and iSi Leadership Program.  The cost of the total agreement is $39,500.00.  iSchool is a member of the EPCNT purchasing coop.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the service proposal with iSchool Team, LLC as presented.

 

 

 

 

G.  CONSENT ITEM # 7

 

Consider Approval of Child Nutrition Meal Price Increases for 2017 – 2018

 

 

 

EXPLANATION

 

The Paid Meal Equity provision of the Healthy, Hunger-Free Kids Act of 2010 requires schools to annually assess their prices with the end goal of all paid lunch prices at least equaling the free reimbursement rate minus the paid reimbursement rate.

 

The Paid Lunch Equity Tool for 2017-18, an Excel-based tool helps SFAs determine the current average price for paid lunches and the new average paid lunch price requirement. Results: $2.20

 

Recommend increase for students, $0.05 for all grade levels for lunch.

 

Campus

2016-17

Paid student

2017-18

Paid student

Increase of:

Lunch:

Elementary, Intermediate, Middle

    $2.15

   $2.20

   $0.05

Lunch:

High School

     $2.25

    $2.30

   $0.05

Breakfast:

All Campuses

     $1.30

    $1.30

    None

Teacher/Staff

  Lunch:

  Breakfast:

(TDA provides a formula to set Adult meal prices)

 

 $3.00

    $1.80

   

    $3.10

    $2.00

 

   

   $0.10

   $0.20

 

 

 

ACTION

 

The Board of Trustees is requested to approve Child Nutrition Meal Price Increases for

2017-2018 as presented.

 

 

 

G.  CONSENT ITEM # 8

 

Consider Approval of Instructional Materials Allotment and TEKS Certification for 2017-2018

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Districts and open-enrollment charter schools are required to certify annually to the State Board of Education and the Commissioner that all instructional materials purchased or used by the District will assist in satisfying performance standards; will cover all elements of the essential knowledge and skills in required curriculum, other than physical education for each subject/grade level and will provide TEA with all enumerated information regarding instructional materials.

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve the Instructional Materials Allotment and TEKS Certification for 2017 – 2018 as presented.

 

 

 

 

G.  CONSENT ITEM # 9

 

Consider Approval of Changing Date of May Regular Board Meeting Date from May 17, 2017 to May 9, 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The Board of Trustees is requested to change the date of the regular May Board Meeting date from Tuesday, May 16, 2017 to Tuesday, May 9, 2017 to align with teacher contract deadlines.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to change the regular May Board Meeting date from May 16, 2017 to May 9, 2017 as presented.

 

 

G.  CONSENT ITEM # 10

 

Consider Candidate for ESC Region 11 Board Election

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Region XI Education Service Center is composed of seven members elected by the boards of trustees of the school districts in the ESC region.  Positions to be filled on the ESC Region 11 Board of Directors are Place 2, representing Parker and Palo Pinto Counties; and Place 5, representing Tarrant County.  Terms of office begin June 1, 2017.  G. B. Bailey is running unopposed for Place 2 and Calvin Crider and Jay Thompson are running for Place 5.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to vote by ballot for the candidate of their choice for the election to the Board of Directors for Education Service Center Region 11 as presented.

 

 

 

 

 

H.  SEPARATE ITEM # 1

 

Consider Approval of Update 107

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

Update 107 contains recommended changes to local policies on topics including gifts and fundraising, employee and contractor misconduct, employee suspension and expense reimbursement, and student compulsory attendance and wellness policies.  Revisions to legal policies incorporate various administrative rules and additional provisions from the Every Student Succeeds Act (ESSA).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Policy Update 107 as presented.

 

 

 

 

H.  SEPARATE ITEM # 2

 

Consider Approval of Weaver Technologies LLC as Vendor for Purchase of Technology Equipment and Services

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The District is recommending purchase of technology equipment from Weaver Technologies LLC.  Weaver is a member of the DIR purchasing cooperative.  The purchasing coop insures that this vendor has met the legal requirements to do business with Texas Governmental entities.  The District will purchase the following equipment and services:

·         Servers

·         Networking Switches

·         Various software to support the servers

·         Vsphere with Ops Mgmt kit for 3 years and miscellaneous vmware programs

·         Services

This equipment and services qualifies for erate.  The total cost is $139,822.12.

 

Additionally, the District will purchase a server to support the special education classroom cameras from Weaver Technologies, LLC at a cost of $27,367.

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Weaver Technologies, LLC, as the vendor to purchase technology equipment and services as presented.

 

 

 

H.  SEPARATE ITEM # 3

 

Consider Approval of Dell Marketing L. P. as the Vendor for Purchase of Computers

 

 

 

 

 

 

 

 

 

 

 

 

EXPLANATION

 

The District is recommending purchase of 185 computers from Dell Marketing L.P. Dell Marketing is a member of the DIR purchasing cooperative.  The purchasing coop insures that this vendor has met the legal requirements to do business with Texas Governmental entities.  The purchase includes 185 Dell Latitude 3380 computers for teachers in grades 7th – 12th.

 

The purchase will be funded from the Instructional Materials Allotment funds allocated to the District.  The total cost is $96,015.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

The Board of Trustees is requested to approve Dell Marketing L.P., as the vendor to purchase computers as presented.