A. CLOSED MEETING (551.071/.072/.074/.082)

1. Resignations/Terminations/Settlements/Non-Renewals

2. Appointments/Reassignments

a. Teacher, Nurse, Special Programs Contracts

3. Requests for Leave of Absence

4. Discuss Purchase, Exchange, Lease, or Value of Real Property

5. Consultation with Board Attorney

6. Other Items Concerning Personnel

EXPLANATION

Specific information regarding the above personnel is included in the “Personnel” section of your document. Information on personnel recommended after the online delivery, but prior to Tuesday night's meeting, will be e-mailed no later than Monday at 12:00 P.M.

If you have any questions regarding the personnel information, please contact me prior to the board meeting so that I can discuss it with you.

ACTION

The Board of Trustees is requested to approve all personnel items as presented.

CONSENT ITEM # 1

Consider Approval of Minutes of February 20, 2018 and March 19, 2018

EXPLANATION

The Board of Trustees met in regular session on February 20, 2018 and in special session on March 19, 2018. On the following pages, please find the minutes of February 20, 2018 and March 19, 2018 for your review.

ACTION

The Board of Trustees is requested to approve the minutes of February 20, 2018 and March 19, 2018 as presented.

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

FEBRUARY 20, 2018

The Board of Trustees of the White Settlement Independent School District met in regular session on February 20, 2018, in the Board Room of the WSISD Administration Building. The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

Members Present

Mr. Randy Armstrong, Ms. Melissa Brown, Mr. Ben Davis, Mr. Glen Lowry, Mr. Raymond Patterson, and Ms. Amanda Sanchez

School Officials Present

Mr. Frank Molinar, Mr. David Bitters, Mr. Chris Jenkins, and Mr. J. B. Morgan, Attorney.

Following roll call, the announcement by Mr. Randy Armstrong, Board President, that six members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 7:30 a.m.

Mr. Raymond Patterson left the meeting at 8:29 a.m.

The open meeting began at 8:33 a.m.

The Board President announced that the five members of the Board of Trustees present constitutes a quorum.

Open Forum

No one was present who wished to address the Board.

Superintendent’s Report

Financial Update

Mr. David Bitters, Assistant Superintendent of Finance and Operations, gave a financial update to the Board with a year to date budget analysis as of January 31, 2018.

Consent Items

Following the recommendation by the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Glen Lowry to approve the consent items as presented:

Minutes of January 16, 2018

Monthly Expenditures

Purchase of a Maintenance Vehicle

Upgrade of Brewer High School Wells

Motion carried with 5 Ayes, 0 Nays.

Academic Calendar

Mr. Chris Jenkins, Assistant Superintendent of Curriculum, Instruction, and Administrative Services, presented the 2018-2019 academic calendar and reported that the District Planning Committee which consists of teachers, parents, community members, and other school employees developed the calendar. He explained that the calendar includes the implementation of 9-week grading periods. Mr. Jenkins also stated factors the DPC considers include: the calendar development is driven by what is best for student instruction; the state requires that all students attend school for 75,600 minutes annually; teachers must work 187 days per school year; ending the first semester prior to Christmas Break to ensure that secondary students may take final exams prior to the holidays; staff development days placed strategically throughout the school year; and two inclement weather make up days must be built into the calendar. Following the recommendation of the superintendent, the motion was made by Mr. Ben Davis and seconded by Ms. Amanda Sanchez to approve the 2018-2019 Academic Calendar as presented. Motion carried with 5 Ayes, 0 Nays.

District Wide Sidewalk Repair

Mr. David Bitters, Assistant Superintendent of Finance and Operations, reported the District currently has 345 areas in need of sidewalk repairs. He stated that the total cost submitted from Precision Concrete Cutting to repair sidewalks throughout the district is $57,162.85. Mr. Bitters explained that Precision Concrete Cutting is a trip hazard removal specialist and a member of Region 3 Education Service Center Purchasing Cooperative with whom the District has an Interlocal Agreement. Following the recommendation of the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to approve the district sidewalk repair in the amount of $57,162.85 as presented. Motion carried with 5 Ayes, 0 Nays.

Personnel

Following the recommendation by the superintendent, the motion was made by Ms. Amanda Sanchez and seconded by Mr. Glen Lowry to approve the resignations of Jaci Chasteen, Nancy Salgado, and Kaycee Street; to accept the letter of retirement of Kenny Williams; to approve the appointment of Christa Talabock; and to approve the two year contract extensions for 2018-2020 and to approve the one year contract extensions for 2018-2019 as presented and listed below. Motion carried with 5 Ayes, 0 Nays.

TWO YEAR CONTRACT EXTENSIONS FOR 2018-2020:

Assistant Superintendents

David Bitters

Chris Jenkins

Executive Director

Amber Crissey

Athletic Director/Head Football Coach

Wade Griffin

ONE YEAR CONTRACT EXTENSIONS FOR 2018-2019:

Directors

Christie Beaty – Assessment & Programs Evaluation

Tim Duncan – Human Resource & Community Relations

Amy Ferguson – Billingual/ESL

Karen Gonzales – Early Childhood

Vera Ortega – Assistant Athletic Director

Michael Pogue – Special Programs

Jeff Seeton – BHS CTE

Candace Summerhill – Elementary Education

Alesha Walpole – Drill team

Andrew Williams – Band

Directors – Non-Chapter 21

Roger Bowen - Technology

Desiree Coyle – Communications

Kathy Huey – Child Nutrition

Janette Owens – Business

Ronda Wright – Federal Programs

Principals

Connie Bitters – North

Heather Crow - FAA

Sarah Deslatte – Blue Haze

Michael Dickinson – Liberty

Lisa Edmunds - West

Sherri Kottwitz – BMS

Randy Summerhill - TIS

Dean of College and Career Readiness

Lea Duncan - BHS

Dual - Head Athletic Trainer

Kimberly Tucker - BHS

Asst. Principals

Jason Ferguson - BHS

Jennifer Holland – BHS

Marc Malloy - BHS

Rebecca Stringer - BHS

Eddie Lynge – DAEP

Emily Estes – BMS

Brandon Love - BMS

Stevi Motheral – BMS

Anthony Brown – TIS

Lacy Duvall – TIS

Brooke Mielinski – TIS

Lauren Ball – Blue Haze

Courtney Harbuck – Liberty

Lynette Alexander – North

Carla Barber - North

Angelle Buschbaum – West

Coordinator Non-Chapter 21

Carla Nored – Instructional Technology

Kristy Williams – Facilities/Homebound

Coordinators

Jennifer Heddins – Student Services

Mandy Jenkins – Special Programs

Cassondra McClellan – Special Programs

Carol Patterson – Family Resource

Jennifer Smith - BHS

Eva Valenzuela – Dual Language Specialist

Brenda Vandiver – FAA

Pamela Wyatt – Blue Haze

Counselors

Lisa Bradley – BHS

Tiffany Molinar – BHS

Michelle Soileau – BHS

Beth Sweeney – BHS

Mallory Neel - BMS

Jena Pickett - BMS

Carolyn Boon – TIS

Jessica Lowry – TIS

Michelle Shoulders – FAA

Mary Loudermilk – Blue Haze

Jessica Bautista – North

Farra Conkel-Fuchs - Liberty

Marilyn Harris - West

Instructional Coaches

Denise Benton

Lisa Degnan

Stacey Dolan

Maria Hannah

Crystal Intfen

Chelsea LaPlante

Shelly Morrill

Tammy Nitschke

Diagnosticians

Stacy Carter

Kristy Hunt

Terri Keeton

Elizabeth Mele

Melissa Nebgen

LSSP

Julie Gentry – Special Programs

Social Workers

Hannah Hughes

Gwynne Hulcy

Technology Specialists – Non-Chapter 21

Sarah Arreguin

James C. Bowen

Colby Howerton

Erin Machajewski

James Maddux

Lisa McGarrah

Michael Nottoli

Richard Pospech

Jason Robertson

Cameron Walls

Meeting adjourned at 8:51 a.m.

WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT

OFFICIAL MINUTES

MARCH 19, 2018

The Board of Trustees of the White Settlement Independent School District met in special session on March 19, 2018, at 7:30 a.m. in the Board Room of the WSISD Administration Building. The meeting agenda was posted as required by Texas Government Code 551.051/551.056.

Members Present

Randy Armstrong, John Bradley, Melissa Brown, Ben Davis, Glen Lowry, and Amanda Sanchez

School Officials Present

Frank Molinar, David Bitters, and Chris Jenkins

Following roll call and the announcement by the Board President that six members of the Board of Trustees present constitutes a quorum; the Board convened to closed session at 7:36 a.m.

The Board reconvened to open session at 8:30 a.m.

Personnel

Following the recommendation of the superintendent, the motion was made by Ms. Melissa Brown and seconded by Mr. Ben Davis to accept the resignation of Wade Griffin and to approve the appointment of Todd Peterman as Athletic Director and Head Football Coach as presented.

Motion carried with 6 Ayes, 0 Nays.

Meeting adjourned at 8:46 a.m.

CONSENT ITEM # 2

Approval of Monthly School Expenditures for February 2018

EXPLANATION

The monthly listing of school expenditures is presented for the Board’s review in the Revenue and Expenditures Report.

ACTION

The Board of Trustees is requested to approve the monthly expenditures as of February 2018 as presented.

CONSENT ITEM # 3

Consider Approval of Amendments to the 2017-2018 General Fund and Child Nutrition Fund

EXPLANATION

Proposed GF Amended Budget 2017-2018 -March 2017.pdf

GENERAL FUND

The proposed amended budget includes:

· Add $468,000 for computers & carts for TIS and BMS – Function 11.

· Add $74,000 to update the security system and cameras – Function 52.

· Add $101,535 to replace the intercom systems at North and BMS – Function 51.

· Add $1,400 to adjust budget for additional amount charged on portable building – Function 81.

· Add $99,485 to adjust budget for salary & related expenses made during the school year – Function 11,13,21,23,31,33,36,41,51,52,53, & 61.

· Add $5,750 for storage container for band equipment and props – Function 81.

· Move $645 from Function 23 to Function 11 for staff travel - North

· Move $300 from Function 11 to Function 23 for postage – BHE.

· Move $360 from Function 11 to Function 23 for postage – BMS.

· Move $1,300 from Function 11 to Function 31 for supplies – SHARS

· Move $210 from Function 12 to Function 11, move $166 from Function 12 to Function 23, move $745 from Function 31 to Function 11 for Liberty.

· Move $1,953 from Function 23 to Function 11 and move $450 from Function 31 to Function 11 for West.

The General Fund Budget will be deficit of $3,149,946 after this amendment is approved.

CHILD NUTRITION FUND

The proposed amended budget includes:

· Add $45,000 TO purchase ovens for West Elementary, Beverage Cooler for West Elementary, Beverage Cooler for Blue Haze Elementary, and a new steamer for Tannahill Intermediate. – Function 35

The Child Nutrition Fund Budget will be deficit of $45,000 after this amendment is approved.

ACTION

The Board of Trustees is requested to approve the budget amendments as presented for the 2017-2018 budget as presented.

CONSENT ITEM # 4

Consider Approval of Vendor to Purchase Paging and Intercom Systems for North Elementary and Brewer High School

EXPLANATION

The district received a quote from Lone Star Corporation for the purchase of paging and intercom systems. Lone Star Corporation is a vendor on the White Settlement ISD bid system.

North Elementary $ 66,535.00

Brewer High School 34,000.00

Total cost $100,535.00

ACTION

The Board of Trustees is requested to approve Lone Star Corporation as the vendor for the purchase of paging and intercom systems as presented.

CONSENT ITEM # 5

Consider Approval of Vendor to Purchase Video and Camera Equipment for Use by CTE Students at the BHS Athletic Stadium

EXPLANATION

The district received a quote from B&H Photo Electronics Corp. for the purchase of video and camera equipment. B&H is a vendor on the Buyboard TASB Purchasing Coop. The process of competitive pricing is performed by the Buyboard Coop. The quote for the equipment is $97,580.87. The general fund budget was amended in December 2017 for this purchase.

ACTION

The Board of Trustees is requested to approve B&H Photo Electronic Corp. as the vendor for the purchase of video and camera equipment as presented.

CONSENT ITEM # 6

Consider Approval of the Vendor to Purchase Equipment for Security System Upgrade

EXPLANATION

The district received a quote from Delcom Group for the purchase of a video system. Delcom Group is a vendor on the TIPS Purchasing Coop. The process of competitive pricing is performed by the TIPs Purchasing Coop. The quote price is $45,999.00.

ACTION

The Board of Trustees is requested to approve Delcom Group as the vendor for the purchase of video system as presented.

CONSENT ITEM # 7

Consider Approval of Offer to Purchase Property Struck-off for Taxes from Ricardo Sandoval

EXPLANATION

An offer was received from Ricardo Sandoval on the following property that was previously struck-off the tax roll in a tax foreclosure on August 2, 2005. The offer is $10,000. The bid is less than the amount for taxes and related fees and will require the approval of all of the taxing entities. The address of the property is 9213 Dale Lane Court, White Settlement, Texas. The intended use of the property is to build a home. The balance to be to be prorated to taxing entities is $ 6,764.80 This amount will be allocated to the City of White Settlement (20.37%), Tarrant County (21.04%), and White Settlement ISD (58.59%). The expected amount to be disbursed to White Settlement after court costs is $3,963.50. The action will allow White Settlement to access and collect taxes on the properties in the future.

Note: The sale of this lot was previously approved by the Board of Trustees in December 2017; however, the buyer backed out.

ACTION

The Board of Trustees is requested to approve the offer from Ricardo Sandoval to purchase the lot of land located at 9213 Dale Lane Court, White Settlement, Texas, for a total amount of $10,000.00 as presented.

CONSENT ITEM # 8

Consider Approval of Instructional Materials Allotment and TEKS Certification for 2018-2019

EXPLANATION

Districts and open-enrollment charter schools are required to certify annually to the State Board of Education and the Commissioner that all instructional materials purchased or used by the District will assist in satisfying performance standards; will cover all elements of the essential knowledge and skills in required curriculum, other than physical education for each subject/grade level and will provide TEA with all enumerated information regarding instructional materials.

Instructional Materials Allotment and TEKS Certification.pdf

ACTION

The Board of Trustees is requested to approve the Instructional Materials Allotment and TEKS Certification for 2018-2019 as presented.

CONSENT ITEM # 9

Consider Candidate for ESC Region 11 Board Election

ESC Region XI Board of Directors Election.pdf

EXPLANATION

Region XI Education Service Center is composed of seven members elected by the boards of trustees of the school districts in the ESC region. Positions to be filled on the ESC Region 11 Board of Directors are Place 1, representing Johnson and Somervell Counties; Place 4 representing Erath and Hood Counties; and Place 7, representing Tarrant County. Terms of office begin June 1, 2018. According to BBB (LEGAL), “Each member of the board of trustees of each school district in the ESC region shall have one vote for each vacancy on the ESC Board of Directors.” Larry Blair is running unopposed for Place 1, Dennis Hughes and Rita Cook are running for Place 4, and J.B. Morgan and Denise Kahn are running for Place 7. A short paragraph on each candidate who has filed for the ESC Region Board of Directors is attached.

ACTION

The Board of Trustees is requested to vote by ballot for the candidate of their choice for the election to the Board of Directors for Education Service Center Region 11.

SEPARATE ITEM # 1

Consider Approval of Dell Marketing Inc. as Vendor for Purchase of Computers and Computer Carts for Tannahill Intermediate and Brewer Middle School

EXPLANATION

The district received a quote from Dell Inc. for the purchase of computers and computer carts. Dell Inc. is a vendor on the DIR State Purchasing Coop. The process of competitive pricing is performed by the DIR Purchasing Coop. The computers will be used primarily by students.

Computers 1350 @ $320.00 each = $ 432,000.00

Carts 20 @ $1800.00 each = 36,000.00

Total cost $ 468,000.00

ACTION

The Board of Trustees is requested to approve Dell Inc. as the vendor for the purchase of computers and computer carts as presented.

G. SEPARATE ITEM # 2

Consider Approval of Vendor for Installation Ceramic Tile on BHS Stairways

EXPLANATION

Due to VCT tile breaking and coming up at Brewer High School stairway. The District is recommending ceramic tile for replacement. Ceramic tile is more durable for high traffic use. Ceramic tile will be installed in 5 out of 9 stairways at BHS. The stairways are:

1. Stairway between Main Office and Locker Rooms

2. Between A and B Hall

3. Middle of B Hall (2 stairways)

4. Between F Hall and Dance Gym

See attached for location. Gomez Flooring will be installing ceramic tile at a cost of $59,485.60. Gomez Flooring is on the BuyBoard.

ACTION

The Board is requested to approve Gomez Flooring to install ceramic tile at BHS stairways as presented.

G. SEPARATE ITEM # 3

Consider Approval of Fourth Addendum to the GCA Agreement for Contracted Services

GCA 4th Addendum to Service Agreement.pdf

EXPLANATION

The addendum to the agreement reflects zero increase. The total agreement price for a 12 month period is $1,556,415.68.

ACTION

The Board of Trustees is requested to approve the Fourth Addendum to the GCA agreement for contracted services as presented.